Air Sports Event Coordinator Job Description [Updated for 2025]

In an adrenaline-filled world of adventure, the spotlight on Air Sports Event Coordinators has never been brighter.

As the popularity of extreme sports soars, so does the demand for skilled coordinators who can seamlessly manage, promote, and ensure the safety of these electrifying events.

But let’s dive deeper: What’s truly expected from an Air Sports Event Coordinator?

Whether you are:

A job seeker looking to understand the core of this role,
A hiring manager shaping the perfect candidate profile,
Or simply fascinated by the captivating world of air sports,

You’ve landed in the right spot.

Today, we present a customizable Air Sports Event Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s take off into it.

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Air Sports Event Coordinator Duties and Responsibilities

Air Sports Event Coordinators are tasked with the planning, organizing, and execution of air sports events.

They should possess excellent organizational skills, communication skills, and have a keen interest in air sports.

Air Sports Event Coordinators have the following duties and responsibilities:

Plan, organize, and execute air sports events in accordance with local and international regulations
Coordinate with various parties involved in the event, including participants, officials, sponsors, and suppliers
Ensure the safety and well-being of all participants by arranging for appropriate safety measures, equipment, and personnel
Oversee the setup and breakdown of the event venue, ensuring that all necessary facilities and equipment are in place
Manage the event budget, ensuring that all financial aspects of the event are handled efficiently
Market and promote the event to attract participants and spectators
Handle all logistical issues related to the event, such as accommodation and transportation for participants and officials
Ensure proper communication and dissemination of event information to all stakeholders
Resolve any issues or conflicts that may arise during the event
Collect feedback after the event, identify areas for improvement, and implement changes for future events

Air Sports Event Coordinator Job Description Template

Job Brief

We are seeking a highly organized Air Sports Event Coordinator with a passion for sports and outdoor events.

The role includes planning, organizing, and coordinating air sports events, ensuring safety standards, managing logistics, and liaising with different stakeholders.

The successful candidate should have a deep understanding of air sports, excellent communication skills, and the ability to work effectively under pressure.

A background in event management or sports management will be highly advantageous.

Responsibilities

Plan, coordinate and execute air sports events, in accordance with safety standards and regulations.
Liaise with stakeholders such as athletes, sponsors, and vendors.
Manage logistics including accommodation, transportation, and food for participants and staff.
Coordinate with air traffic control and local authorities for necessary permissions.
Prepare budgets and ensure cost-effectiveness.
Handle any arising issues or emergencies promptly and professionally.
Prepare event reports and analyze outcomes.
Develop event marketing strategies and promotional activities.
Ensure participant satisfaction through post-event follow-up and feedback.

Qualifications

Proven experience as an event coordinator or similar role.
Knowledge of air sports and related safety regulations.
Strong communication, interpersonal and negotiation skills.
Excellent organizational and multi-tasking abilities.
Ability to handle stress and stay calm under pressure.
Proficiency in event management software and MS Office.
BSc/BA in Public Relations, Hospitality Management, Sports Management or related field is preferred.

Benefits

Health insurance
Dental insurance
Retirement plan
Paid time off
Professional development opportunities
Travel opportunities

Additional Information

Job Title: Air Sports Event Coordinator
Work Environment: The job involves both office work and outdoor work at event locations. Some travel may be required.
Reporting Structure: Reports to the Event Manager or Director of Events.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does an Air Sports Event Coordinator Do?

Air Sports Event Coordinators are involved in the planning, organization, and execution of air sports events such as air racing, parachuting, hang gliding, and aerobatics.

They work closely with various parties including air sports clubs, federations, athletes, sponsors, and local authorities to ensure the successful completion of an event.

Their responsibilities may include securing necessary permits and approvals, establishing competition rules, scheduling events, coordinating logistics, and ensuring safety measures are in place.

They often need to coordinate with ground and air control to secure airspace for the events.

During the event, they may oversee staff and volunteers, manage event promotions, and handle any issues or crises that may arise.

After the event, they are typically responsible for the clean-up, evaluation, and reporting of the event’s success.

An Air Sports Event Coordinator needs to have a strong understanding of air sports, safety procedures, event planning, and public relations.

They must also have excellent organizational and communication skills.

Air Sports Event Coordinator Qualifications and Skills

An efficient Air Sports Event Coordinator should have the skills and qualifications that align with your job description, such as:

Organizational skills to plan, coordinate and execute events smoothly
Strong knowledge and understanding of air sports to ensure safety regulations and guidelines are met
Interpersonal and communication skills to liaise with vendors, participants, and spectators, effectively bridging gaps between all parties
Problem-solving skills to identify potential issues and quickly find solutions to ensure events run smoothly
Attention to detail to manage multiple aspects of the event from logistics, scheduling, and safety regulations
Leadership skills to manage volunteers and staff, providing direction and handling any personnel issues that may arise
Customer service skills to handle queries and complaints from participants or spectators, ensuring a positive experience for all involved
Ability to work under pressure to meet deadlines, handle last-minute changes and cope with the fast-paced nature of event planning
Financial planning and budgeting skills to manage event costs, negotiate contracts and secure sponsorships

Air Sports Event Coordinator Experience Requirements

Candidates for an Air Sports Event Coordinator role are generally expected to have at least 2-3 years of event coordination experience, preferably within the sporting industry.

Experience in air sports specifically, either as a participant or in a related role, could be highly beneficial.

Many candidates will have started in entry-level roles within the air sports industry or event management sector, such as being an assistant event coordinator, administrative assistant or even a volunteer.

During this time, they will have gained valuable on-the-job experience in areas such as logistics, stakeholder management, event planning, and operations.

Candidates with more than 3-5 years of experience are often expected to have a deeper understanding of the specifics of air sports events.

This includes knowledge of safety regulations, crowd management, venue selection, and coordination of event day operations.

Candidates with over 5 years of experience, particularly those who have successfully coordinated large-scale or high-profile air sports events, may be ready for a managerial role.

They may have leadership experience, including managing volunteers or staff, budget management, and negotiating contracts with vendors and sponsors.

In some cases, a degree in sports management, business, or a related field may be beneficial, but hands-on experience and a proven track record in event coordination are often considered more important.

Air Sports Event Coordinator Education and Training Requirements

Air Sports Event Coordinators generally have a bachelor’s degree in Sports Management, Recreation Management, Event Management or a related field.

They also need to have a strong understanding of the air sports industry, including rules, regulations and safety procedures.

Knowledge in specific air sports disciplines such as paragliding, skydiving, or drone racing may be necessary depending on the event.

In addition to a degree, gaining practical experience through internships or volunteering at sports events is highly beneficial.

This hands-on experience helps develop skills in event planning, organization and execution.

Some positions may require Air Sports Event Coordinators to have a certification in event management or a related discipline.

Certifications like the Certified Meeting Professional (CMP) or Certified Festival and Event Executive (CFEE) can help demonstrate an individual’s professional expertise and commitment to the role.

Special training in first aid and emergency response is also highly recommended given the potential risks involved in air sports events.

Finally, excellent communication skills, ability to work under pressure, and problem-solving capabilities are necessary to be successful in this role.

Air Sports Event Coordinator Salary Expectations

An Air Sports Event Coordinator can expect to earn an average salary of $50,000 (USD) per year.

This figure can fluctuate depending on the size and prestige of the event, the coordinator’s level of experience, and the location of the event.

Air Sports Event Coordinator Job Description FAQs

What are the key skills required for an Air Sports Event Coordinator?

An Air Sports Event Coordinator should have excellent organizational skills to handle the planning and execution of events.

They need to have good communication and interpersonal skills to liaise with different parties such as participants, sponsors, and officials.

They should also have strong problem-solving abilities to deal with any issues or unexpected situations that may arise during the events.

Knowledge of safety protocols and regulations for air sports is also crucial.

What kind of education background is necessary for an Air Sports Event Coordinator?

An Air Sports Event Coordinator does not necessarily need a specific degree, but a background in Event Management or Sports Management can be beneficial.

Knowledge of air sports, either through academic study or personal experience, is also highly advantageous.

Some employers may require certifications in safety management or first aid.

What should you look for in an Air Sports Event Coordinator resume?

When reviewing the resume of an Air Sports Event Coordinator, look for experience in organizing or managing events, particularly in the air sports or broader sports industry.

Other valuable details include proficiency in managing budgets, coordinating with different stakeholders, and implementing safety protocols.

Evidence of strong communication and negotiation skills are also important.

What qualities make a good Air Sports Event Coordinator?

A good Air Sports Event Coordinator is detail-oriented, ensuring that all aspects of an event are planned and executed seamlessly.

They should be highly organized and able to multitask effectively.

Excellent communication and interpersonal skills are vital for liaising with various stakeholders.

They should also be adaptable and able to respond quickly and effectively to unexpected situations or issues.

Is it challenging to hire an Air Sports Event Coordinator?

Hiring an Air Sports Event Coordinator can be challenging due to the niche nature of the role.

It requires a combination of event management skills, knowledge of air sports, and an understanding of safety protocols.

Therefore, finding candidates with the right mix of skills and experience can be difficult.

However, promoting the uniqueness and excitement of air sports events can attract passionate candidates.

Conclusion

And there you have it.

Today, we’ve explored the thrilling world of being an air sports event coordinator.

And guess what?

It’s not just about arranging events.

It’s about creating adrenaline-rushing experiences, one event at a time.

With our ready-to-use air sports event coordinator job description template and real-world examples, you’re ready to take the leap.

But why stop there?

Go the extra mile with our job description generator. It’s your stepping stone to meticulously designed job postings or polishing your resume to perfection.

Remember:

Every event is a part of an exhilarating journey.

Let’s soar to new heights. Together.

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