Aquatic Event Planner Job Description [Updated for 2025]

In the dynamic world of events, the focus on aquatic event planners has never been stronger.

As the field evolves, the demand for innovative individuals who can design, manage, and ensure the success of water-based events escalates.

But let’s dive deeper: What’s truly expected from an aquatic event planner?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager defining the ideal candidate,
• Or simply fascinated by the intricacies of aquatic event planning,

You’re in the right place.

Today, we present a customizable aquatic event planner job description template, designed for effortless posting on job boards or career sites.

Let’s make a splash and dive right into it.

Aquatic Event Planner Duties and Responsibilities

Aquatic Event Planners are responsible for planning, organizing, and executing events that occur in or around a water environment.

These could include swimming competitions, water polo tournaments, pool parties, or boat shows.

They have the following duties and responsibilities:

• Consult with clients to understand their needs and preferences for the aquatic event
• Plan and coordinate all aspects of the event, including the venue, decor, food, entertainment, and safety measures
• Develop and manage the event budget, including negotiating contracts with vendors and suppliers
• Ensure that the event complies with all health and safety regulations, including lifeguard staffing and water quality
• Coordinate logistics like transportation, accommodation, and equipment setup for the event
• Manage a team of event staff and volunteers, delegating tasks as necessary
• Promote the event using various marketing tools and strategies
• Evaluate the success of the event and gather feedback for future improvements
• Handle any problems or emergencies that arise during the event

 

Aquatic Event Planner Job Description Template

Job Brief

We are in search of a creative and organized Aquatic Event Planner to conceptualize, plan, and execute a variety of aquatic events such as swimming competitions, water festivals, and diving contests.

The Aquatic Event Planner responsibilities include securing appropriate venues, liaising with clients and vendors, managing logistics, and ensuring safety measures for all attendees.

Our ideal candidate is familiar with event planning procedures, has strong coordination skills, and a passion for aquatic activities.

 

Responsibilities

• Plan, design, and produce events while managing all project delivery elements within time limits
• Liaise with clients to identify their needs and to ensure customer satisfaction
• Conduct market research, gather information and negotiate contracts prior to closing any deals
• Propose ideas to improve provided services and event quality
• Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
• Ensure compliance with insurance, legal, health, and safety obligations
• Specify staff requirements and coordinate their activities
• Cooperate with marketing and PR to promote and publicize event
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Conduct pre- and post- event evaluations and report on outcomes

 

Qualifications

• Proven event management experience
• Diploma/Certificate/degree in Event Management or related field is advantageous
• Impressive portfolio of previously managed aquatic events (weddings, meetings, parties, corporate events)
• Excellent time management and communication skills
• Sales skills and ability to build productive business relationships
• Ability to manage multiple projects independently
• MS Office proficiency
• Willing to submit references from previous clients

 

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Professional development assistance

 

Additional Information

• Job Title: Aquatic Event Planner
• Work Environment: This position requires a substantial amount of travel to event locations. Office setting for planning stages.
• Reporting Structure: Reports to the Event Planning Manager.
• Salary: The salary is commensurate with experience and qualifications.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Aquatic Event Planner Do?

Aquatic Event Planners are specialized professionals who plan, coordinate, and execute events that take place in aquatic environments such as swimming pools, water parks, lakes, or beaches.

They work closely with clients to understand their needs, goals, and budget for the event.

This could be anything from a kid’s pool party, a corporate team-building exercise involving water sports, a charity swimming race, or a beach wedding.

Aquatic Event Planners are responsible for all aspects of the event.

This includes selecting the venue, coordinating with vendors for catering, decor, and equipment, arranging for lifeguard services or other safety measures, and ensuring that all necessary permits and insurance are in place.

They may also design and plan entertainment programs involving water activities or shows, such as synchronized swimming performances, diving competitions, or waterslide races.

Aquatic Event Planners need to stay updated on safety regulations and the latest trends in aquatic events.

They also need to be prepared to handle any emergencies or unexpected situations that may arise during the event.

The aim is to create a memorable, fun, and safe event that meets the client’s expectations and objectives.

 

Aquatic Event Planner Qualifications and Skills

An aquatic event planner should have the skills and qualifications that correspond to the role’s requirements, such as:

• Extensive knowledge about aquatic environments, related regulations, and safety procedures.
• Strong planning and organization skills to ensure smooth execution of aquatic events, from initial concept to post-event cleanup.
• Excellent communication and interpersonal skills to liaise with clients, vendors, and staff, and to ensure all parties are updated about event proceedings.
• Proficiency in budget management to ensure all aspects of the event are within the allocated budget.
• Problem-solving abilities to handle any unforeseen circumstances or last-minute changes that might occur during the planning or actual event.
• Customer service skills to understand client requirements and deliver events that meet or exceed their expectations.
• Ability to stay updated on trends and innovations in aquatic events, to suggest fresh and appealing event ideas to clients.
• Physical stamina and stress management skills to handle the demands of on-site event management and setup.
• Negotiation skills to secure the best prices from suppliers and vendors.

 

Aquatic Event Planner Experience Requirements

An Aquatic Event Planner typically needs to have at least 2 to 3 years of experience in the event planning field, ideally with a focus on water-based or outdoor events.

This could be gained through internships, part-time roles, or full-time employment at companies that organize such events.

Entry-level candidates may start in roles such as Event Assistant, Pool Coordinator, or Event Logistics Assistant, providing them with hands-on experience in planning and executing aquatic events.

Candidates with more than 3 years of experience usually have significant exposure to all aspects of event planning, including budgeting, coordinating with vendors, marketing, and ensuring compliance with safety and environmental regulations.

They may also have experience in managing teams and handling multiple events simultaneously.

Those with more than 5 years of experience in the aquatic event planning field are generally considered experts and may have a record of planning and managing large-scale aquatic events.

At this level, they may be ready for roles that require leadership and strategic planning, such as Event Director or Operations Manager.

Regardless of the level of experience, a successful Aquatic Event Planner should have a strong understanding of water safety regulations, environmental considerations, and a knack for creative problem solving to ensure each event is both safe and enjoyable.

 

Aquatic Event Planner Education and Training Requirements

Aquatic Event Planners typically have a bachelor’s degree in event management, hospitality, tourism, or another related field.

These programs provide knowledge about event planning, logistics, marketing and public relations, which are essential for planning and executing successful aquatic events.

In addition to formal education, hands-on experience is highly valued in this field.

This experience can be acquired through internships, volunteering at events, or even planning personal events.

Aquatic Event Planners should also have a deep understanding of water safety regulations and guidelines.

Therefore, a certification in water safety, lifeguard training, or a similar discipline is highly recommended.

Some positions may require Aquatic Event Planners to hold a Certified Meeting Professional (CMP) or a Certified Special Events Professional (CSEP) credential.

These certifications show a candidate’s commitment to the field and their competence in planning and managing events.

Continued education and training in the form of workshops, courses, or conferences are also beneficial in keeping up to date with the latest trends and developments in the event planning industry.

Knowledge about aquatic life and ecosystems can also be advantageous, especially for planners focusing on events related to marine life or conservation.

As such, taking courses in marine biology or environmental science can be beneficial.

Finally, as this role often requires negotiation with vendors and communication with clients, strong interpersonal skills are essential.

These can be developed through experience and courses in communications or customer service.

 

Aquatic Event Planner Salary Expectations

The average wage for an Aquatic Event Planner is $50,000 (USD) per year.

This compensation can vary based on factors such as experience, the scope of events managed, location, and the organization employing the planner.

 

Aquatic Event Planner Job Description FAQs

What skills does an Aquatic Event Planner need?

Aquatic Event Planners need to have excellent organizational skills to manage all the aspects of event planning, including scheduling, budgeting, coordinating services, and ensuring safety protocols.

They should also have good communication and interpersonal skills to interact with clients, vendors, and participants.

Knowledge of aquatic activities and safety regulations is crucial.

Creativity is also important to design engaging events that appeal to different audiences.

 

Do Aquatic Event Planners need a degree?

Although a degree is not strictly necessary, having a degree in event management, hospitality, or a related field can be an advantage.

Aquatic Event Planners should also have a thorough understanding of water-based activities and safety procedures.

Certifications in First Aid, CPR, and other safety courses are beneficial.

 

What should you look for in an Aquatic Event Planner resume?

A great Aquatic Event Planner resume should highlight previous experience in event planning, especially in aquatic settings.

Look for knowledge of water safety protocols, risk management, and crisis response.

Strong communication and negotiation skills should also be evident.

In addition, certifications in First Aid, CPR, and water safety should be listed.

 

What qualities make a good Aquatic Event Planner?

A good Aquatic Event Planner is someone who is highly organized, has excellent time management skills, and a keen eye for detail.

They should be creative and innovative, able to design events that are fun, safe, and meet the client’s objectives.

They should also be calm under pressure and able to handle any crises or unexpected situations that may arise during an event.

 

How can an Aquatic Event Planner ensure the safety of event attendees?

An Aquatic Event Planner should have a comprehensive understanding of water safety protocols and ensure that these are strictly adhered to during an event.

They should conduct risk assessments for all activities, have lifeguards on duty, and ensure that all participants are aware of safety procedures.

Additionally, they should have a crisis response plan in place in case of emergencies.

 

Conclusion

And there we have it.

Today, we’ve dived beneath the surface to truly understand what it means to be an Aquatic Event Planner.

Surprise, surprise?

It’s not just about organizing swimming events.

It’s about orchestrating memorable experiences in water, one event at a time.

With our comprehensive Aquatic Event Planner job description template and real-life examples, you’re ready to take the plunge.

But why just float there?

Immerse yourself further with our job description generator. It’s your next wave to craft precise job listings or fin-tune your resume to perfection.

Remember:

Every aquatic event is a ripple in the grand ocean of experiences.

Let’s create these waves. Together.

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