Aquatic Events Coordinator Job Description [Updated for 2025]

In the ever-evolving world of event planning, the role of an Aquatic Events Coordinator is increasingly in demand.

As the realm of aquatic events expands, the need for skilled professionals who can plan, organize, and ensure the smooth running of water-based events surges.

But let’s dive deeper: What’s truly expected from an Aquatic Events Coordinator?

Whether you are:

• A job seeker wanting to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the nuts and bolts of aquatic event coordination,

You’ve come to the right place.

Today, we unfold a customizable Aquatic Events Coordinator job description template, designed for easy posting on job boards or career websites.

Let’s plunge right into it.

Aquatic Events Coordinator Duties and Responsibilities

Aquatic Events Coordinators play a vital role in planning, organizing, and executing water-based events, such as swimming competitions, water polo matches, and synchronized swimming events.

They are responsible for ensuring all aspects of aquatic events run smoothly and safely.

The daily duties and responsibilities of an Aquatic Events Coordinator may include:

• Planning, organizing, and overseeing aquatic events
• Coordinating with other teams or departments to ensure all logistics for the event are handled
• Ensuring safety protocols are followed during all events
• Recruiting, training, and supervising aquatic staff such as lifeguards and swimming instructors
• Interacting with participants, coaches, and officials to coordinate event specifics
• Ensuring the maintenance and cleanliness of pool facilities
• Creating and maintaining event schedules and communicating them to all parties involved
• Coordinating with first aid and medical teams to be present during the event
• Arranging for necessary equipment and materials required for the event
• Managing budgets and ensuring cost-effective event management
• Handling participant registrations and maintaining accurate records
• Resolving any issues or conflicts that may arise before, during, or after the event

 

Aquatic Events Coordinator Job Description Template

Job Brief

We are searching for an experienced and energetic Aquatic Events Coordinator to join our team.

The Aquatic Events Coordinator will be responsible for planning, organizing, and executing a wide range of aquatic events.

Responsibilities include scheduling events, coordinating with different stakeholders, overseeing event logistics, and ensuring safety regulations are followed at all times.

The ideal candidate must have a strong background in event management, excellent organizational skills, and a passion for aquatics.

 

Responsibilities

• Plan, coordinate, and execute aquatic events.
• Develop event schedules and manage timelines.
• Coordinate with vendors, sponsors, and partners for event support.
• Oversee event logistics, including equipment setup and safety measures.
• Manage and direct event staff and volunteers.
• Ensure all aquatic safety and health regulations are strictly followed.
• Handle event-related issues, concerns, and emergencies promptly and professionally.
• Maintain event budget and track expenses.
• Work closely with marketing team to promote events.
• Develop post-event reports and evaluations.

 

Qualifications

• Proven experience as an event coordinator or similar role.
• Familiarity with aquatics and relevant safety regulations.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Ability to manage and lead teams.
• Proficient in MS Office and event management software.
• Problem-solving ability.
• Bachelor’s degree in hospitality management, public relations or relevant field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Aquatic Events Coordinator
• Work Environment: This position may require working in both an office setting and outdoor aquatic facilities. Some travel may be required for event planning and management.
• Reporting Structure: Reports to the Director of Aquatics or Event Management Head.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Aquatic Events Coordinator Do?

An Aquatic Events Coordinator is typically employed by recreational centers, universities, or any organization that hosts aquatic events.

These professionals play a vital role in planning, organizing, and executing all types of aquatic events such as swim meets, water polo tournaments, aqua fitness classes, or even leisurely swimming activities.

Their primary responsibilities involve scheduling events, coordinating with various teams and individuals like coaches, athletes, volunteers and other event staff.

They are in charge of ensuring that all safety regulations are adhered to and equipment is in proper working condition.

They also handle the marketing and promotion of the events to increase participation and audience attendance.

This may include creating promotional materials, using social media platforms and liaising with local media.

Aquatic Events Coordinators are also responsible for overseeing the setup of the aquatic facility for the event, ensuring that the layout meets the requirements of the event, and that all facilities such as changing rooms and spectator areas are prepared.

During the event, they supervise the proceedings, resolve any emerging issues, and ensure the event runs smoothly and on schedule.

After the event, they oversee the cleanup and may also be responsible for gathering feedback for future improvements.

The job requires a strong understanding of aquatic sports, excellent organizational skills, and the ability to handle a variety of tasks simultaneously.

 

Aquatic Events Coordinator Qualifications and Skills

An Aquatic Events Coordinator should possess a unique combination of skills and qualifications to efficiently organize, manage, and execute a variety of water-based events, including:

• Knowledge of aquatic operations and safety protocols to ensure the smooth running of aquatic events and maintain the safety of all participants and attendees.
• Excellent organizational skills for scheduling, planning, and coordinating various aquatic activities and managing different event aspects simultaneously.
• Exceptional communication skills to liaise with participants, event staff, and sponsors, addressing concerns, providing information, and promoting the event effectively.
• Problem-solving skills to handle any unforeseen circumstances or emergencies that may occur during aquatic events, ensuring a swift and effective resolution.
• Leadership abilities to manage a team of staff or volunteers, providing direction and motivation to ensure the successful execution of events.
• Strong customer service skills to ensure a positive experience for participants and attendees, addressing their needs and concerns professionally and promptly.
• Physical fitness and swimming proficiency, as the role may require active participation in aquatic activities and rescue operations.

 

Aquatic Events Coordinator Experience Requirements

Aquatic Events Coordinators typically require a minimum of 2 to 3 years of relevant experience in event coordination, particularly related to aquatic or sports events.

This experience can be gained through internships, part-time roles, or full-time positions in similar organizations.

Candidates with a background in aquatics, such as lifeguarding, swim coaching, or competitive swimming, often have a significant advantage.

Understanding the specific needs and challenges of aquatic events is crucial for this role, and hands-on experience can provide invaluable insight.

In addition, experience in customer service or public relations can be beneficial, as this role often involves interacting with event participants, attendees, and various stakeholders.

Those with more than 5 years of experience in the field may have had exposure to larger-scale events or have undertaken leadership roles in their past positions.

They may be well-suited for senior or managerial roles in aquatic event coordination.

Furthermore, experience with budgeting, safety protocols, and event marketing are often sought after in candidates for this role.

Experience with relevant software, such as event management software or scheduling tools, is also highly valued.

 

Aquatic Events Coordinator Education and Training Requirements

Aquatic Events Coordinators typically require a bachelor’s degree in event management, sports management, or a related field.

They need to have sound knowledge of aquatic activities, swimming techniques, and safety protocols.

Having a certification in life-guarding, CPR, and first aid is often preferred if not mandatory for this job role.

These certifications help them to ensure the safety of the participants during the aquatic events.

In terms of work experience, many employers prefer candidates who have prior experience in coordinating sporting events or aquatic activities.

Such experience helps them in effective planning, managing, and execution of the aquatic events.

Some roles might require Aquatic Events Coordinators to have a certification in Scuba diving, particularly if they coordinate events such as underwater photography contests or deep-sea diving competitions.

Continuous education is encouraged in this role for staying updated with the latest trends in aquatic events and relevant safety regulations.

Advanced courses in event management, sports management, or water safety could be beneficial for career advancement.

Aquatic Events Coordinators should also have strong communication and organizational skills, as they often work with a team and coordinate with various stakeholders, including event sponsors, participants, and safety personnel.

 

Aquatic Events Coordinator Salary Expectations

The average salary for an Aquatic Events Coordinator is approximately $45,000 (USD) per year.

This income can fluctuate based on factors such as the size and location of the event, level of experience, and the budget of the hiring organization.

 

Aquatic Events Coordinator Job Description FAQs

What skills does an Aquatic Events Coordinator need?

Aquatic Events Coordinators should have excellent organizational and communication skills as they are responsible for planning, coordinating, and executing various water-related events.

They should have a good knowledge of aquatic sports and safety protocols.

They must be able to work effectively in a team and have strong problem-solving skills to address any issues that may arise during the planning and execution of aquatic events.

 

Do Aquatic Events Coordinators need a degree?

While a degree may not always be necessary, having one in sports management, event planning, or a related field can be beneficial.

Experience in planning and coordinating events, especially aquatic ones, is often more important.

Certification in first aid, CPR, and water safety could also be required or at least be a significant advantage.

 

What should you look for in an Aquatic Events Coordinator resume?

In an Aquatic Events Coordinator’s resume, look for previous experience in event planning or coordination, particularly in a water sports setting.

Evidence of strong organizational, leadership, and communication skills are also key.

Certifications in water safety, first aid or CPR are a plus.

Also, knowledge of aquatic sports rules and a background in swimming or other water sports can be beneficial.

 

What qualities make a good Aquatic Events Coordinator?

A good Aquatic Events Coordinator is detail-oriented, ensuring all aspects of event planning and execution are handled efficiently.

They’re excellent communicators who can liaise with different stakeholders, from participants to sponsors.

They should also have a passion for aquatic activities and a keen understanding of water safety.

The ability to handle stress and make quick decisions during events is also a crucial quality.

 

What are the daily duties of an Aquatic Events Coordinator?

On a typical day, an Aquatic Events Coordinator might be involved in planning upcoming events, which includes scheduling, budgeting, and liaising with vendors or sponsors.

They might be coordinating with different departments or entities to ensure event success.

They could also be involved in marketing activities to promote events, ensuring safety protocols are in place, and resolving any logistical issues.

On event days, they oversee the execution of the event, ensuring it runs smoothly and safely.

 

Conclusion

There you have it.

Today, we’ve dived beneath the surface to truly understand what it means to be an Aquatic Events Coordinator.

And guess what?

It’s not just about scheduling swim meets.

It’s about orchestrating a seamless blend of aquatic activities, one event at a time.

With our comprehensive Aquatic Events Coordinator job description template and real-life examples, you’re ready to dive into the deep end.

But why stop there?

Immerse yourself further with our job description generator. It’s your next step to creating water-tight job listings or perfecting your resume to make a splash.

Remember:

Every event is part of a larger wave.

Let’s ride that wave. Together.

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