Archives Manager Job Description [Updated for 2025]

In the modern world, the demand for Archives Managers is more crucial than ever.

As the need for organized and secure information continues to grow, so does the call for proficient individuals who can manage, protect, and enhance our archival systems.

But let’s delve deeper: What’s truly expected from an Archives Manager?

Whether you are:

• A job seeker trying to comprehend the core of this role,
• A hiring manager sculpting the ideal candidate profile,
• Or simply intrigued by the intricate details of archive management,

You’re in the right place.

Today, we present a customizable Archives Manager job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Archives Manager Duties and Responsibilities

Archives Managers are responsible for overseeing and managing the storage, organization, and retrieval of historical documents and information.

They ensure records are preserved and accessible to the public, researchers, and internal stakeholders.

Their duties and responsibilities include:

• Developing and implementing policies for the collection, classification, and storage of archives
• Overseeing the cataloging of archival materials to ensure they can be located and retrieved easily
• Ensuring proper preservation techniques are used to maintain the integrity and longevity of documents and materials
• Assisting users in finding and accessing materials in the archives
• Coordinating and supervising the work of archives staff or volunteers
• Planning and managing the archives budget, including purchases of archival supplies
• Establishing and enforcing security procedures to protect documents from theft, damage, or decay
• Collaborating with other professionals to digitize archives and make them accessible online
• Conducting research to authenticate documents and verify their historical significance
• Organizing exhibitions and presentations to share archive materials with the public

 

Archives Manager Job Description Template

Job Brief

We are looking for a detail-oriented and organized Archives Manager to oversee our collection of historical records and documents.

The Archives Manager’s responsibilities will include maintaining records, cataloging acquisitions, and conducting research to authenticate items.

Our ideal candidate has a strong interest in history and cultural preservation, excellent research skills and experience with archival systems.

Ultimately, the role of the Archives Manager is to preserve, organize, and make accessible our organization’s historical assets while ensuring their longevity and integrity.

 

Responsibilities

• Manage and maintain collection of historical documents and records
• Develop and implement systems for cataloging, storing, and retrieving information
• Ensure preservation of fragile and aging documents
• Authenticating and appraising historical documents and archival materials
• Organize archival records and develop classification systems to facilitate access to archival materials
• Prepare archival records, such as document descriptions, to allow easy access to information
• Conduct research to authenticate items and to gather information for articles and other materials
• Provide reference services and assistance for users needing archival materials

 

Qualifications

• Proven work experience as an archives manager or similar role
• Experience with databases and record-keeping methods
• Familiarity with digital preservation methods
• Detail-oriented and exceptional organizational skills
• Excellent research skills
• Master’s degree in archival science or a related field
• Knowledge of the history and theory of archives, records management, and preservation

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development assistance

 

Additional Information

• Job Title: Archives Manager
• Work Environment: This role typically works in an office setting within a museum, library, or similar institution. Occasional travel may be required for research or professional development purposes.
• Reporting Structure: Reports to the Director of the institution or senior management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archives Manager Do?

Archives Managers oversee the care and organization of collections of historical records, documents, and items.

They primarily work in museums, historical societies, libraries, universities, or governmental bodies.

Their primary role is to assess, catalog, preserve, and manage valuable items, documents, or records.

These materials may include books, manuscripts, photographs, films, maps, prints, sound recordings, and digital records.

They work closely with researchers, curators, and other professionals to make archival materials accessible for research, education, exhibitions, and public programming.

They are responsible for formulating plans and policies for the growth and development of the archives.

This includes acquiring new collections, digitizing physical archives, and improving the cataloging system.

Archives Managers may also oversee public outreach programs such as workshops, presentations, and exhibitions to promote the archives and educate the public.

They ensure that the archives are preserved under appropriate conditions to prevent damage or deterioration.

This may involve controlling temperature and humidity, ensuring proper storage, and handling techniques, and implementing preservation measures for fragile or deteriorated materials.

They also train and supervise archive staff and volunteers, ensuring that they follow best practices in cataloging, handling, and preserving archival materials.

Moreover, Archives Managers may be required to secure funding for archival projects, which involves writing grants and fundraising proposals.

 

Archives Manager Qualifications and Skills

An archives manager should have a combination of practical skills, educational qualifications, and industry knowledge to handle and preserve records efficiently, such as:

• A degree in library science, history, archival science, or a related field to provide the necessary educational background.
• Experience in handling and preserving archival materials, ensuring that these materials are stored in a manner that prevents damage or degradation.
• Organization skills to manage a large number of documents and records effectively, ensuring that these materials are easily accessible for research and reference.
• Problem-solving skills to identify and address issues that may arise in the preservation and storage of archival materials.
• Knowledge of digital preservation techniques to manage digital archives, including digitizing physical records and maintaining digital records.
• Attention to detail to ensure that archival materials are accurately cataloged and recorded, reducing the risk of lost or misplaced items.
• Communication skills to liaise with stakeholders such as researchers, historians, and the public, ensuring that they have access to the information they need.
• Leadership abilities to supervise and guide archival staff, ensuring that they follow appropriate preservation and handling procedures.
• Familiarity with laws and regulations relating to the handling of sensitive or classified information, ensuring that the archives are managed in compliance with these requirements.

 

Archives Manager Experience Requirements

Archives Managers typically have a background in library science, history, or a related field, often with a Master’s degree in a relevant discipline.

Entry-level positions may require at least 1 to 2 years of experience, often gained through internships or part-time roles in a library, museum, or archival setting.

Candidates with 3 to 5 years of experience usually have developed their archival skills and knowledge in roles such as Archivist, Record Manager, or Cataloguer.

They may have proficiency in using archival management systems, cataloguing, and digitization processes.

Those with more than 5 years of experience often have managerial or supervisory experience, demonstrating skills in project management, staff supervision, budgeting, and policy development.

These individuals may be ready to take on a leadership role as an Archives Manager, overseeing the acquisition, cataloguing, and preservation of archival materials.

Some institutions may also require Archives Managers to have specific experience related to the content of the archives, such as experience in a historical period or subject area, or knowledge of a particular language or culture.

 

Archives Manager Education and Training Requirements

Archives Managers typically hold a master’s degree in library science, history, archival science, or a related field.

These programs often include coursework in subjects such as record management, digital archiving, preservation, and database management.

Some programs may require students to complete internships at libraries or archives to gain hands-on experience.

In addition to formal education, Archives Managers should have a strong understanding of information and records management principles.

They should also be familiar with the specific types of materials they will be handling, such as historical documents, photos, or digital files.

Some roles may require Archives Managers to be certified.

Certification can be obtained through organizations such as the Academy of Certified Archivists, which requires candidates to pass an exam and meet certain education and experience criteria.

As with many professions, continuing education is important for Archives Managers.

They should stay up-to-date with the latest archival techniques and technologies, and may pursue additional training or certifications to enhance their skills and knowledge.

Experience in a related role, such as a library technician or records manager, can also be beneficial for those seeking a position as an Archives Manager.

 

Archives Manager Salary Expectations

An Archives Manager earns an average salary of $58,230 (USD) per year.

The actual earnings can fluctuate depending on factors such as years of experience, the size and type of the employing organization, and the geographical location.

 

Archives Manager Job Description FAQs

What skills does an Archives Manager need?

An Archives Manager needs strong organizational and analytical skills to effectively categorize, store, and maintain records.

They should possess excellent communication and interpersonal skills as they often coordinate with internal teams and external researchers.

Proficiency in database management and digital archiving systems is also essential.

A good eye for detail is crucial in preserving and retrieving documents accurately.

 

Do Archives Managers need a degree?

Archives Managers typically need a Bachelor’s degree, often in history, library science, or a related field.

Some employers prefer candidates with a Master’s degree in library or information science, with a focus on archival studies.

Professional certification from organizations like the Academy of Certified Archivists can also be beneficial.

 

What should you look for in an Archives Manager resume?

Firstly, look for formal education in relevant fields like history, library science, or archival studies.

Then, check for experience in managing archives or collections, preferably in a similar sector.

Familiarity with digital archiving systems and database management is a must.

Additional skills to look for include project management, team coordination, and customer service.

 

What qualities make a good Archives Manager?

A good Archives Manager is highly organized and pays careful attention to detail, ensuring all archived materials are properly cataloged and stored.

They are adaptable, capable of managing both digital and physical archives.

They should also have good interpersonal skills to liaise with colleagues and researchers.

Furthermore, they must demonstrate a respect for historical accuracy and the integrity of records.

 

What are the daily duties of an Archives Manager?

An Archives Manager oversees the acquisition, management, and preservation of an organization’s records.

Daily duties may include categorizing and storing documents, managing digitization projects, maintaining the archive database, and responding to internal or external requests for access to documents.

They may also be responsible for training staff, managing budgets, and ensuring compliance with relevant legislation and standards.

 

Conclusion

And there you have it.

Today, we’ve delved into the core of what being an Archives Manager truly entails.

Surprise, surprise?

It’s not just about organizing documents.

It’s about preserving the past and shaping the future, one record at a time.

Armed with our comprehensive Archives Manager job description template and real-world examples, you’re primed to take the next step.

But why halt your progress there?

Dig deeper with our job description generator. It’s your key to creating precise job listings or honing your resume to a tee.

Remember:

Every document, every record, contributes to a larger narrative.

Let’s shape that narrative. Together.

How to Become an Archives Manager (Complete Guide)

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