Archives Technician Job Description [Updated for 2025]

In the era of digitization, the focus on archives technicians has become increasingly essential.

As the world of information management advances, the demand for skilled individuals who can efficiently organize, preserve, and manage our historical and administrative records is paramount.

But what does it truly mean to be an archives technician?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the world of archival science,

You’ve come to the right place.

Today, we present a customizable archives technician job description template, designed for effortless posting on job boards or career websites.

Let’s delve into the specifics.

Archives Technician Duties and Responsibilities

Archive Technicians play a key role in managing, organizing, and preserving materials of historical significance.

Their main duties involve a range of tasks related to the proper care, maintenance, and retrieval of these materials.

The key duties and responsibilities of Archive Technicians include:

• Assess and sort historical documents and other materials
• Classify and catalogue archives according to established procedures and systems
• Preserve documents and records by applying appropriate conservation methods
• Assist researchers in accessing and interpreting archival materials
• Digitize documents and develop digital databases for easier access and preservation
• Conduct periodic inventory checks to ensure all items are accounted for
• Handle the packaging and transportation of delicate archival materials
• Maintain condition reports and other documentation for the archives
• Identify materials needing repair and arrange for necessary restoration
• Ensure the archive storage areas meet appropriate environmental standards for temperature, humidity, and light exposure

 

Archives Technician Job Description Template

Job Brief

We are seeking a detail-oriented Archives Technician to handle, organize, and maintain our historical records and documents.

The Archives Technician will be responsible for cataloguing, classifying, and preserving valuable documents and materials.

The ideal candidate has a strong understanding of archival principles and practices, is familiar with database management, and has a keen eye for detail.

 

Responsibilities

• Assist in the acquisition, processing, and preservation of archival materials
• Organize and describe archival materials in accordance with accepted standards and practices
• Enter data into archives database, ensuring accuracy and completeness
• Perform regular inspections of archival storage areas to monitor the condition of collections
• Assist researchers and visitors in accessing archival materials
• Conduct periodic inventories to maintain control of the collections
• Participate in the development and implementation of digitization projects
• Provide support for exhibits and public programs

 

Qualifications

• A degree in Library Science, History, or a related field
• Experience working with archival materials
• Knowledge of archival principles and practices
• Familiarity with database management
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Archives Technician
• Work Environment: Office setting with some physical labor involved. Regular interaction with library patrons and researchers.
• Reporting Structure: Reports to the Lead Archivist or Archives Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $36,000 minimum to $56,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archives Technician Do?

Archives Technicians work in various institutions such as museums, libraries, government agencies, and universities where they are responsible for the organization and preservation of important documents, records, and other archival materials.

They categorize, classify, and store documents in a way that is easy to navigate and retrieve.

This often includes creating detailed descriptions of the content and context of the documents, known as metadata, to aid in retrieval and use.

Archives Technicians also assist researchers, students, and the public in accessing the archival materials they need.

They locate relevant documents, explain how to handle materials without damaging them, and sometimes digitize documents for easier access.

In addition, they are responsible for the preservation of these materials.

They ensure documents are stored in conditions that prevent decay and damage, and they may also perform minor repairs on damaged documents.

They also keep track of the location of every item in the archives, making sure everything is always accounted for.

Archives Technicians may also be tasked with digitizing physical documents to ensure their preservation and make them more accessible.

This often includes scanning documents, uploading them into a database, and assigning them searchable keywords.

 

Archives Technician Qualifications and Skills

An Archives Technician needs to have a mix of technical, interpersonal and organizational skills to efficiently maintain and manage archival resources.

Some of the key skills and qualifications include:

• Knowledge of archival science and methodology, including understanding of preservation techniques and digitization processes.
• Attention to detail to ensure accurate cataloging, labeling, and storing of archival materials.
• Research skills to assist users in finding the information they need, as well as undertaking research projects themselves.
• Excellent organizational skills to manage multiple tasks and keep archives in order.
• Technical skills to use and manage databases, digital archives and other related software.
• Communication skills to interact with users, staff, and other stakeholders, as well as writing reports and preparing presentations.
• Problem-solving abilities to address any issues related to storage, preservation, and retrieval of archival materials.
• Understanding of historical events and contexts, which is often beneficial when dealing with certain types of archives.

 

Archives Technician Experience Requirements

Archives Technicians typically have a degree in library science, history, archival science, or a related field.

Experience requirements vary, but entry-level positions typically require 1 to 2 years of experience working with archival materials, which can be gained through internships, part-time roles, or volunteer work in libraries, museums, or other institutions with archival collections.

Candidates for an Archives Technician position should have a strong understanding of archival theory and practice, as well as experience with cataloguing, preservation, and digitization techniques.

Knowledge of database management systems and digital archives is also beneficial.

Those with more than 3 years of experience often have additional responsibilities such as coordinating with other departments or institutions, developing and implementing policies and procedures, and providing training to other staff members.

Archives Technicians with more than 5 years of experience might have moved into supervisory or managerial roles, overseeing the work of other technicians and collaborating with archivists and curators to manage and develop the institution’s collections.

They might also be involved in strategic planning and budgeting processes.

Continuous education and training in new technologies and best practices in the field of archival science is important for all levels of Archives Technicians.

 

Archives Technician Education and Training Requirements

Archives Technicians generally require an associate’s or bachelor’s degree in history, library science, archival science, or a related field.

These programs provide students with a broad understanding of historical contexts, archival principles, and the organization and management of various types of records.

Alongside formal education, hands-on training or experience working with archival materials is often important.

This may involve internships, part-time jobs, or volunteer work in libraries, museums, or historical societies.

Most employers also value computer literacy, as Archives Technicians often use digital databases, electronic records management systems, and digitization technology.

Familiarity with metadata standards is also beneficial.

In addition to these, a Master’s degree in library or information science, specializing in archival studies, can provide a more advanced understanding and is often preferred for more senior positions.

While not typically required, certification from organizations such as the Academy of Certified Archivists can demonstrate a candidate’s professional commitment and expertise in the field.

Continuing education is also important in this profession as new archival technologies and practices continue to evolve.

 

Archives Technician Salary Expectations

The average salary for an Archives Technician is $47,318 (USD) per year.

The actual earnings can fluctuate based on experience, location, and the organization they work for.

 

Archives Technician Job Description FAQs

What skills does an Archives Technician need?

Archives Technicians should possess excellent organizational and cataloging skills.

Proficiency in computer applications, database management, and software relevant to the job is a must.

They should have good interpersonal skills to interact with staff and users.

Attention to detail is crucial in this role, as is the ability to handle and preserve delicate and often old or delicate materials.

 

Do Archives Technicians need a degree?

While not always required, many Archives Technicians hold a bachelor’s degree in library science, history, or a related field.

Some employers may require a master’s degree in library science, archives management, or a related field.

It is also beneficial if they have taken courses in archival science.

 

What should you look for in an Archives Technician resume?

A good Archives Technician resume should show a degree in a relevant field and any related work experience.

It should also list proficiency in computer applications, cataloging systems, and database management.

Any experience with handling delicate or rare items should be highlighted.

 

What qualities make a good Archives Technician?

A good Archives Technician is meticulous, as they will be handling and cataloging unique and delicate items.

They should be well-organized and able to manage multiple tasks and projects simultaneously.

They should also have good communication skills to interact effectively with staff and users, and excellent problem-solving skills to figure out the best ways to store, catalog, and retrieve items.

 

How is the job market for Archives Technicians?

The job market for Archives Technicians can be competitive.

It’s a specialized field, so there may be fewer opportunities available compared to more general administrative or library jobs.

However, those who have a degree in a relevant field or have specialized skills or experience may find they have an advantage when looking for work.

 

Conclusion

And there you have it.

Today, we delved into the intricacies of what it truly means to be an archives technician.

Guess what?

It’s not just about cataloging historical records.

It’s about preserving the past for a better future, one document at a time.

With our detailed archives technician job description template and real-world examples, you’re fully equipped to make your next move.

But why stop here?

Immerse yourself further with our job description generator. It’s your subsequent step towards meticulously drafted listings or enhancing your resume to perfection.

Remember:

Every document is a piece of the broader historical narrative.

Let’s preserve that history. Together.

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