Automotive Fleet Supervisor Job Description [Updated for 2025]

In the fast-paced world of automotive fleet management, the need for effective Automotive Fleet Supervisors is greater than ever.

As transportation and logistics continue to evolve, the demand for skilled individuals who can oversee, manage and improve our fleet operations grows stronger.

But let’s delve deeper: What’s really expected from an Automotive Fleet Supervisor?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager formulating the perfect job specification,
• Or simply curious about the intricacies of fleet supervision,

You’ve come to the right place.

Today, we provide a customizable Automotive Fleet Supervisor job description template, designed for straightforward posting on job boards or career sites.

Let’s get started.

Automotive Fleet Supervisor Duties and Responsibilities

Automotive Fleet Supervisors are responsible for overseeing and coordinating the operation, maintenance, and repair of a company’s fleet of vehicles.

They apply their knowledge of mechanics, vehicle operation, and fleet management to ensure that the fleet operates efficiently and safely.

Their duties and responsibilities include:

• Overseeing all fleet maintenance activities, including preventative maintenance and repairs
• Developing and implementing fleet management plans to improve efficiency and reduce costs
• Ensuring compliance with all government regulations related to fleet operations
• Coordinating and scheduling maintenance and repairs to minimize downtime
• Maintaining accurate records of vehicle inventory, maintenance schedules, repairs, and costs
• Inspecting vehicles for mechanical issues and safety concerns
• Managing relationships with vendors and service providers
• Training and supervising fleet maintenance personnel
• Implementing and monitoring safety policies and procedures
• Assisting in the procurement process for new vehicles as needed
• Performing administrative tasks, such as preparing reports and budgets

 

Automotive Fleet Supervisor Job Description Template

Job Brief

We are seeking a knowledgeable and experienced Automotive Fleet Supervisor to oversee our fleet of company vehicles.

The role involves ensuring optimal use of vehicles, coordinating maintenance, managing drivers, and ensuring compliance with safety regulations.

Our ideal candidate has a strong understanding of automotive systems, excellent leadership skills, and a knack for logistics.

The primary goal of the Automotive Fleet Supervisor is to ensure our fleet operates smoothly, is well-maintained, and supports the business in achieving its objectives.

 

Responsibilities

• Supervise and manage drivers and other fleet staff.
• Oversee routine and ad hoc maintenance, troubleshoot repair issues, and manage contracts with service providers.
• Ensure compliance with company policies and relevant legislation.
• Implement and enforce transportation scheduling and policy changes.
• Monitor and track fleet inventory and maintenance costs.
• Coordinate and manage the procurement of new vehicles as required.
• Develop strategies for greater fuel efficiency and eco-friendliness.
• Prepare and present reports on fleet operations and costs to management.
• Conduct regular safety audits on equipment and work areas.
• Ensure customer satisfaction by delivering vehicles on time and in good condition.

 

Qualifications

• Proven experience as a fleet manager or similar role.
• Excellent knowledge of vehicle maintenance processes and trade practices.
• Knowledge of local and national transportation laws and regulations.
• Excellent organizational and coordination abilities.
• Proficiency in fleet management software and GPS systems.
• Ability to work under pressure and meet deadlines.
• Strong leadership and decision-making skills.
• High school diploma or equivalent; Degree in logistics or relevant field is a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Automotive Fleet Supervisor
• Work Environment: Office setting, garage, and fieldwork. Some travel may be required for vehicle procurement and inspections.
• Reporting Structure: Reports to the Operations Manager or Director of Logistics.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $55,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Automotive Fleet Supervisor Do?

Automotive Fleet Supervisors play a crucial role in industries where transportation is essential.

They mainly work for companies that own a large number of vehicles used for business operations, such as logistics companies, public transportation companies, rental car agencies, or any large organization with a fleet of vehicles.

Their primary responsibility is overseeing the operation, maintenance, and repair of the fleet of vehicles.

They ensure that each vehicle is in good working condition, safe to operate, and meets all regulatory standards.

Automotive Fleet Supervisors also manage the logistics of the fleet, coordinating vehicle assignments, routing, and scheduling to ensure efficiency.

They track the performance of each vehicle, monitor fuel consumption, and manage any necessary repairs or maintenance work.

In addition, they often supervise a team of mechanics, drivers, and other personnel, ensuring they adhere to safety protocols and company guidelines.

They may also be responsible for hiring, training, and performance evaluation of their team members.

Automotive Fleet Supervisors also handle administrative tasks such as record-keeping, preparing reports on fleet operations, and managing the fleet’s budget.

They may also work with vendors and negotiate contracts for vehicle acquisitions, maintenance services, and parts purchases.

Furthermore, these supervisors ensure the implementation of the company’s fleet management policies and procedures, and they may also have a role in formulating these policies.

They are often involved in strategic planning, particularly in decisions regarding the purchase and disposal of fleet vehicles.

They play a critical role in ensuring the company’s operations run smoothly and efficiently by minimizing downtime and maximizing the utilization of vehicles.

 

Automotive Fleet Supervisor Qualifications and Skills

An Automotive Fleet Supervisor should possess a blend of technical knowledge, managerial skills, and industry-specific skills, such as:

• Strong leadership and interpersonal skills to effectively manage and oversee the fleet team.
• Deep understanding of automotive systems and machinery to monitor vehicle conditions and manage repair or maintenance needs.
• Ability to develop and implement fleet administration standards and vehicle operating policies.
• Excellent problem-solving skills to address any issues or challenges related to fleet operations.
• Strong organizational skills to keep track of fleet inventory, maintenance schedules, and regulatory compliance documents.
• Knowledge of safety and compliance regulations to ensure all fleet operations adhere to legal and company standards.
• Good communication skills to coordinate with various stakeholders, including drivers, mechanics, vendors, and upper management.
• Experience with fleet management software and proficiency in data analysis to monitor performance, fuel consumption, and cost-effectiveness of the fleet.

 

Automotive Fleet Supervisor Experience Requirements

Automotive Fleet Supervisors typically require at least 2 to 3 years of experience working in a supervisory role within the automotive industry, often as a Fleet Coordinator or similar position.

This experience helps them gain a comprehensive understanding of fleet management, vehicle maintenance and repair, and logistical coordination.

Entry-level candidates may have gained experience in a variety of automotive roles, such as a Fleet Mechanic or Automotive Technician.

These roles provide practical hands-on experience with automotive repair and maintenance, which are essential skills for an Automotive Fleet Supervisor.

Candidates with more than 3 to 5 years of experience in the field often have developed their technical skills, managerial abilities, and knowledge of fleet operations.

They may have experience in implementing fleet management software, overseeing fleet maintenance schedules, and coordinating vehicle acquisition and disposal.

Those with more than 5 years of experience may have extensive leadership experience and are often well-versed in strategic planning, budgeting, and cost control related to fleet operations.

They may be ready for senior-level roles within the fleet management structure or for positions in larger companies with more complex fleet requirements.

This level of experience often includes managing a team, handling escalated issues, and liaising with external vendors and suppliers.

To further advance, some Automotive Fleet Supervisors may also choose to gain certifications such as the Certified Automotive Fleet Manager (CAFM) or Certified Automotive Fleet Supervisor (CAFS) which validates their experience and skills in the field.

 

Automotive Fleet Supervisor Education and Training Requirements

An Automotive Fleet Supervisor typically has an associate’s or bachelor’s degree in automotive technology, business management, logistics, or a related field.

In-depth knowledge of vehicle systems and maintenance procedures is essential, and this is often gained through a combination of formal education and on-the-job experience.

Many employers prefer candidates with previous experience in fleet maintenance or supervision.

This can be obtained through roles such as mechanic, vehicle technician, or fleet coordinator.

Several professional certifications are available and may be preferred by employers.

These include the Certified Automotive Fleet Manager (CAFM) or Certified Automotive Fleet Supervisor (CAFS) designations offered by the NAFA Fleet Management Association.

Additionally, an Automotive Fleet Supervisor should have a strong background in safety regulations and procedures, logistics, and personnel management.

Some employers may require a Commercial Driver’s License (CDL) depending on the size and type of fleet vehicles.

Continuing education is often encouraged to stay updated with the latest automotive technologies and fleet management trends.

 

Automotive Fleet Supervisor Salary Expectations

An Automotive Fleet Supervisor can expect to earn an average salary of $60,000 (USD) per year.

However, this amount can fluctuate based on the size of the fleet being supervised, years of experience, specific industry, and the geographical location of the job.

 

Automotive Fleet Supervisor Job Description FAQs

What skills does an Automotive Fleet Supervisor need?

Automotive Fleet Supervisors should have excellent organizational and management skills to efficiently oversee a fleet of vehicles.

Strong knowledge of automotive mechanics is required to assess the condition and maintenance needs of the fleet.

They should also be adept in data analysis, logistics, and have a good understanding of safety regulations and standards in the automotive industry.

 

Do Automotive Fleet Supervisors need a degree?

While a degree may not be necessary for all Fleet Supervisor roles, employers generally prefer candidates with a degree in logistics, transportation, business administration or a related field.

More importantly, supervisors should have significant experience in fleet management and maintenance, as well as a strong understanding of fleet logistics.

 

What should you look for in an Automotive Fleet Supervisor’s resume?

When reviewing resumes for this role, you should look for experience in managing a large fleet of vehicles.

This includes scheduling regular maintenance, ensuring compliance with safety standards, and optimizing fleet operations.

The candidate should also demonstrate knowledge of fleet management software.

Certifications in fleet management or related areas can also be beneficial.

 

What qualities make a good Automotive Fleet Supervisor?

A good Automotive Fleet Supervisor will be a strategic thinker, capable of planning and coordinating fleet operations efficiently.

They should also have strong leadership skills, as they’ll be managing a team of mechanics and drivers.

Attention to detail is essential in this role to ensure all vehicles are safe and well-maintained.

Good communication skills are also necessary as they’ll need to liaise with other departments, vendors, and regulatory bodies.

 

What are the daily duties of an Automotive Fleet Supervisor?

An Automotive Fleet Supervisor is responsible for the day-to-day operations of the fleet.

This includes scheduling regular maintenance, monitoring fleet expenses, ensuring compliance with safety standards, and coordinating drivers’ schedules.

They may also need to oversee the acquisition of new vehicles and the disposal of older ones.

It’s also their responsibility to keep records of all fleet operations and generate reports as needed.

 

Conclusion

And there you have it.

Today, we’ve lifted the hood on the true role of an automotive fleet supervisor.

Surprised?

It’s not just about managing vehicles.

It’s about orchestrating a mobile symphony, one vehicle at a time.

With our ready-to-use automotive fleet supervisor job description template and real-world examples, you’re geared up to shift lanes.

But why stop at the pit stop?

Accelerate your journey with our job description generator. It’s your shortcut to finely-tuned job listings or revving up your resume to the max.

Remember:

Every vehicle in your fleet is a cog in a larger machine.

Let’s steer that future. Together.

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