Aviation Operations Specialist Job Description [Updated for 2025]

In the world of modern transportation, the role of aviation operations specialists is more crucial than ever before.

As aviation technology advances, the demand for skilled professionals who can manage, coordinate, and ensure the safety of our global airspace continues to grow.

But let’s delve deeper: What’s truly expected from an aviation operations specialist?

Whether you are:

• A job seeker looking to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the complex world of aviation operations,

You’ve landed at the right spot.

Today, we present a customizable aviation operations specialist job description template, designed for effortless posting on job boards or career sites.

Let’s take off and explore.

Aviation Operations Specialist Duties and Responsibilities

Aviation Operations Specialists play a crucial role in the aviation industry.

They are responsible for managing and coordinating the operational aspects of an aviation facility, which may include air traffic control, flight planning, dispatching, and operations coordination.

Their duties and responsibilities include:

• Coordinating flight plans and schedules
• Assisting in the preparation of flight operations and weather briefings
• Monitoring, documenting and controlling the use of airspace
• Maintaining accurate records of flights, aircraft maintenance and repairs, and other operational data
• Ensuring compliance with all federal, state, and local regulations concerning aviation operations
• Checking the weight and balance calculations for aircraft
• Managing and coordinating the emergency response or contingency plans
• Interfacing with air traffic control to facilitate flight operations
• Receiving and dispatching flight information to pilots and crew
• Monitoring fuel consumption and availability

 

Aviation Operations Specialist Job Description Template

Job Brief

We are searching for a detail-oriented and highly organized Aviation Operations Specialist to join our team.

The specialist will be responsible for planning, coordinating, and overseeing various flight operations, ensuring compliance with FAA regulations, and maintaining communication with flight crew, air traffic control, and ground personnel.

Our ideal candidate is highly knowledgeable in aviation procedures, safety protocols, and aircraft systems.

They should have strong communication skills, sound judgment, and the ability to handle stress effectively.

 

Responsibilities

• Overseeing flight planning and scheduling operations
• Maintaining communication with flight crews, air traffic control, and ground personnel
• Ensuring compliance with FAA regulations and company policies
• Coordinating with maintenance personnel to ensure aircraft readiness
• Monitoring weather conditions and advising flight crews accordingly
• Providing assistance in emergency situations
• Managing flight documentation and record keeping
• Participating in safety audits and implementing corrective actions if necessary

 

Qualifications

• Proven experience as an Aviation Operations Specialist or a similar role
• In-depth knowledge of FAA regulations, aviation safety, and aircraft systems
• Excellent communication and coordination skills
• Ability to work under pressure and make quick decisions
• Strong problem-solving and organizational skills
• High school diploma is required; Bachelor’s degree in Aviation or a related field is preferred

 

Benefits

• Health, Dental and Vision insurance
• Paid time off
• Retirement plan
• Employee discounts on flights
• Professional development assistance

 

Additional Information

• Job Title: Aviation Operations Specialist
• Work Environment: Airport, control tower, and office environment. This role includes shift work and may require working during weekends, holidays, and in adverse weather conditions.
• Reporting Structure: Reports to the Operations Manager or Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Aviation Operations Specialist Do?

Aviation Operations Specialists work in a variety of settings including commercial airlines, cargo transportation companies, and military sectors.

Their primary responsibility is to oversee and ensure the efficient operation of all aspects related to aviation operations.

This includes coordinating flight plans, keeping track of aircraft maintenance, managing flight schedules, and ensuring compliance with aviation safety standards and federal regulations.

They are often tasked with interpreting flight data and communicating this information to pilots, air traffic controllers, and other relevant personnel.

They also help in coordinating emergency procedures and responses.

Moreover, Aviation Operations Specialists may be involved in customer service, working directly with passengers to address their concerns or needs related to their flight.

They may also be required to manage and train other aviation operations staff, ensuring everyone is up-to-date with the latest aviation technologies and safety regulations.

To conclude, an Aviation Operations Specialist is a crucial role in ensuring that all flights, whether commercial or cargo, depart and arrive on time, and that all operations are conducted in a safe and efficient manner.

 

Aviation Operations Specialist Qualifications and Skills

An effective Aviation Operations Specialist should possess the following qualifications and skills that align with the job role:

• Deep knowledge and understanding of aviation operations including dispatch, flight planning, and aviation regulations to ensure smooth flight operations.
• Strong attention to detail to ensure accurate record keeping, flight scheduling, and coordination of aviation operations.
• Excellent communication skills to effectively interact with flight crew, ground staff, air traffic control, and other departments involved in aviation operations.
• Problem-solving skills to quickly address and resolve any issues or emergencies that may arise during flight operations.
• Technical skills to work with aviation software and systems, including flight management systems and air traffic control systems.
• Excellent time management skills to handle multiple tasks simultaneously, ensuring that all flights are scheduled and dispatched on time.
• Ability to work under pressure and make quick decisions in a fast-paced and potentially stressful environment.
• Strong understanding of safety procedures and standards in aviation to ensure the safety of passengers and crew.

 

Aviation Operations Specialist Experience Requirements

Candidates for an Aviation Operations Specialist role generally need to have prior experience in the aviation industry.

This could range from 1 to 3 years of work in roles such as Air Traffic Controller, Flight Dispatcher, or Aircraft Coordinator.

Entry-level candidates may have gained experience through internships or part-time roles within an aviation company or the military.

They should have a foundational understanding of flight operations and the ability to handle airfield management and flight scheduling tasks.

Candidates with over 3 years of experience are often considered for more senior roles within an organization.

They should possess more advanced skills and knowledge in areas such as flight planning, managing flight data, and handling emergency situations.

Those with more than 5 years of experience may have leadership experience and be equipped to handle managerial roles.

They should have a deep understanding of aviation operations, be able to manage teams effectively, and have skills in strategic planning and decision-making.

In all cases, candidates must have strong attention to detail, the ability to work under pressure, and excellent communication skills.

Previous training or certificates in aviation operations are often preferred.

 

Aviation Operations Specialist Education and Training Requirements

To become an Aviation Operations Specialist, candidates typically need a high school diploma or equivalent as a minimum educational qualification.

Post-secondary education, such as an associate or bachelor’s degree in aviation management, aviation operations, or a related field, may provide better job prospects and career advancement opportunities.

Practical experience is often gained through internships or entry-level positions within the aviation industry.

This allows potential Aviation Operations Specialists to gain hands-on exposure to aviation systems, procedures, and operations.

In addition, industry-specific certifications such as the Certified Member (CM) or Accredited Airport Executive (AAE) from the American Association of Airport Executives can improve employability and demonstrate commitment to the field.

Knowledge of aviation laws and regulations, flight operations, and airport management is essential.

Proficiency in software like flight scheduling or airline reservation systems can also be beneficial.

Lastly, due to the nature of the role, Aviation Operations Specialists need to have excellent communication, problem-solving, and analytical skills.

They may also need to pass security clearance checks and have the ability to work under pressure in a fast-paced environment.

 

Aviation Operations Specialist Salary Expectations

An Aviation Operations Specialist can expect to earn an average salary of $51,774 (USD) per year.

The actual salary may vary depending on factors such as experience level, education, location, and the specific airline company.

 

Aviation Operations Specialist Job Description FAQs

What skills does an Aviation Operations Specialist need?

An Aviation Operations Specialist should have strong organizational and communication skills as they often work in a fast-paced environment and deal with many different departments.

They should also have strong problem-solving skills, attention to detail, and the ability to work well under pressure.

Knowledge in aviation regulations, security procedures, and flight planning is a must.

 

Do Aviation Operations Specialists need a degree?

While a degree is not always necessary, many employers prefer candidates with a degree in aviation management, operations, or a related field.

Additionally, relevant work experience in the aviation industry can be beneficial.

Some positions may require specific certifications or licenses, such as a pilot’s license or air traffic control certification.

 

What should you look for in an Aviation Operations Specialist’s resume?

Firstly, check for any relevant education or certification.

Look for experience in aviation operations, such as flight scheduling, air traffic control, or aviation safety.

Proficiency in specific software used in flight planning and operations might also be required.

Finally, consider if the candidate has demonstrated problem-solving skills and the ability to work under pressure.

 

What qualities make a good Aviation Operations Specialist?

A good Aviation Operations Specialist is detail-oriented and organized, as they often have to deal with complex flight schedules and regulations.

They should be able to communicate effectively and have strong problem-solving skills to deal with unexpected issues.

A good specialist is also proactive and can anticipate potential problems before they arise.

 

Is it difficult to hire Aviation Operations Specialists?

Hiring Aviation Operations Specialists can be challenging due to the specific skills and experience required for the role.

The demand for these specialists is high, especially in growing aviation markets.

Therefore, offering competitive compensation, clear career progression opportunities, and a supportive work environment can help attract qualified candidates.

 

Conclusion

So there you have it.

Today, we have taken an in-depth look into the world of being an Aviation Operations Specialist.

Surprise, surprise!

It’s not just about flight planning and management.

It’s about ensuring the seamless flow of air operations, one flight detail at a time.

With our definitive Aviation Operations Specialist job description template and concrete real-world examples, you are ready to take flight.

But why end your journey here?

Soar higher with our job description generator. It’s your next destination for crafting precision-targeted job listings or fine-tuning your resume to perfection.

Remember:

Every flight detail is a part of the bigger aviation framework.

Let’s conquer the skies. Together.

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