Bicycle Event Coordinator Job Description [Updated for 2025]

In the era of fitness and green transportation, the demand for Bicycle Event Coordinators is rapidly increasing.

As cycling events gain momentum, there is a growing need for skilled organizers who can plan, manage, and enhance these events.

But let’s dig deeper: What’s truly expected from a Bicycle Event Coordinator?

Whether you are:

• A job seeker trying to understand the essence of this role,
• A hiring manager outlining the ideal candidate,
• Or simply fascinated by the intricacies of bicycle event planning,

You’re in the right place.

Today, we present a customizable Bicycle Event Coordinator job description template, designed for straightforward posting on job boards or career sites.

Let’s get started.

Bicycle Event Coordinator Duties and Responsibilities

Bicycle Event Coordinators are responsible for planning and executing cycling events.

They ensure that all logistical and safety measures are in place and that the event is engaging and enjoyable for participants.

Their key duties and responsibilities include:

• Planning the event’s schedule, location, and routes
• Coordinating with local authorities for necessary permissions and safety measures
• Working with marketing teams to promote the event
• Securing sponsorships and partnerships for the event
• Ensuring all necessary equipment and supplies, such as bikes, helmets, water stations, and first aid kits, are available
• Overseeing the setup and breakdown of the event site
• Recruiting, training, and managing volunteers for the event
• Managing event registration and participant inquiries
• Ensuring all cycling safety standards and regulations are met during the event
• Compiling and presenting post-event reports and feedback for future improvement

 

Bicycle Event Coordinator Job Description Template

Job Brief

We are searching for an energetic and organized Bicycle Event Coordinator to plan and oversee all aspects of our cycling events.

Responsibilities include liaising with vendors and participants, ensuring safety measures, managing budgets, and promoting events.

The ideal candidate is passionate about cycling, has excellent organizational skills, and is comfortable managing multiple tasks simultaneously.

Your goal will be to deliver exceptional cycling events that participants will enjoy and remember.

 

Responsibilities

• Plan and coordinate cycling events in line with the objectives and requirements of the organization.
• Work closely with vendors, sponsors, and stakeholders during event planning.
• Ensure all safety measures and regulations are strictly followed during events.
• Manage event budgets, ensuring maximum ROI.
• Promote events using various marketing and social media platforms.
• Coordinate with volunteers and staff for smooth execution of events.
• Handle any arising issues or emergencies during events.
• Evaluate the success of each event and suggest improvements for future events.

 

Qualifications

• Proven experience as an Event Coordinator or similar role.
• Knowledge and passion for cycling and outdoor events.
• Excellent vendor management skills.
• Strong organizational and multitasking abilities.
• Superb communication and public speaking skills.
• A knack for problem-solving.
• BSc/BA in PR, marketing, hospitality management or related field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Free entry to all our cycling events

 

Additional Information

• Job Title: Bicycle Event Coordinator
• Work Environment: Office setting with frequent travel to event locations. Weekends and evenings may be required around event times.
• Reporting Structure: Reports to the Event Management Lead.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Bicycle Event Coordinator Do?

Bicycle Event Coordinators are responsible for planning, organizing, and managing various kinds of cycling events.

These could be professional races, charity rides, community awareness events, or social rides.

They work closely with different stakeholders, including sponsors, participants, local authorities, and safety personnel to ensure the smooth running of the event.

Their duties often include route planning, ensuring all necessary permits and licenses are obtained, organizing logistics such as food, water, and medical support, and coordinating volunteers or staff.

They also play a key role in promoting the event, which may involve liaising with media, creating promotional materials, and using social media platforms to attract participants and spectators.

On the day of the event, the Bicycle Event Coordinator oversees all operations, solves any arising issues, and ensures adherence to all safety regulations and guidelines.

Post-event, they could be responsible for assessing the success of the event, gathering feedback, and making necessary improvements for future editions.

 

Bicycle Event Coordinator Qualifications and Skills

A proficient Bicycle Event Coordinator should possess the following skills and qualifications that align with the job description:

• Strong organizational skills to coordinate all aspects of the event, including setting up the course, arranging for food and drink vendors, organizing registration, etc.
• Excellent communication skills to liaise with sponsors, event participants, vendors, volunteers, and local authorities.
• Problem-solving skills to quickly and efficiently address issues that might arise during the planning and execution of the event.
• Experience in event planning and a thorough understanding of the specific requirements of coordinating bicycle events.
• A passion for cycling and a good understanding of the sport, including the rules and safety regulations.
• The ability to work under pressure and manage multiple tasks simultaneously to ensure the smooth running of the event.
• Exceptional customer service skills to address the queries and concerns of participants and attendees effectively.
• Physical stamina as the role may require long hours, particularly on event days, and the potential need to set up and break down event equipment.

 

Bicycle Event Coordinator Experience Requirements

Bicycle Event Coordinator candidates usually have at least 2 to 3 years of experience in event planning or management, preferably in sports or recreational events.

This experience can be gained through internships, part-time roles, or volunteering at local cycling events or races.

These professionals might also acquire relevant experience through roles such as Sports Event Assistant, Race Organizer, or Volunteer Coordinator, where they learn the logistics of running a sporting event.

Candidates with more than 3 years of experience have often honed their skills in coordinating logistics, managing volunteers, and overseeing participant registration and safety in entry-level Bicycle Event Coordinator roles or similar positions.

Those with more than 5 years of experience are often adept at securing sponsorships, marketing events, and managing budgets.

They may also have some leadership experience under their belts and may be ready to take on roles such as Bicycle Event Director or Manager.

It’s also beneficial if these candidates have strong ties to the local cycling community and are passionate about promoting cycling as a sport and recreational activity.

 

Bicycle Event Coordinator Education and Training Requirements

A Bicycle Event Coordinator typically holds a bachelor’s degree in event management, hospitality management, business, communications, or a related field.

Courses in these programs often include topics in public relations, promotions, and event planning, which are essential for this role.

Additionally, they should have a strong understanding of bicycling, cycling safety rules and regulations, and knowledge about different types of bicycles and their mechanics.

Some may even hold certifications from recognized cycling institutions or associations, which adds to their credibility.

Experience in event planning, particularly in sports or outdoor events, is highly desirable.

Some coordinators may also have a background in marketing or public relations, which can assist with promoting and securing sponsorship for events.

As this role often requires dealing with different types of people, from participants to sponsors, strong communication and interpersonal skills are a must.

Some Bicycle Event Coordinators may also have completed professional training courses in project management, marketing, or negotiation to enhance their skills in organizing and managing large-scale events.

While not mandatory, a certification in first aid or emergency response could be an added advantage, considering the physical nature of the events coordinated.

Continued professional development is encouraged to keep up-to-date with industry trends, regulations, and technologies.

 

Bicycle Event Coordinator Salary Expectations

A Bicycle Event Coordinator can expect to earn an average salary of $40,000 (USD) per year.

The actual earnings may vary depending on factors such as the scale of the events coordinated, years of experience in the field, geographical location, and the hiring organization.

 

Bicycle Event Coordinator Job Description FAQs

What skills does a Bicycle Event Coordinator need?

A Bicycle Event Coordinator must have exceptional organizational and planning skills to successfully manage all aspects of an event.

They should also possess excellent communication skills to effectively liaise with cyclists, sponsors, and partners.

Being able to problem-solve under pressure is crucial.

Knowledge of cycling and safety standards is also important for this role.

 

Do Bicycle Event Coordinators need a degree?

A degree is not strictly required to become a Bicycle Event Coordinator.

However, having a degree in Event Management, Business Administration, or a related field can be beneficial.

Relevant experience in organizing sporting or cycling events is often more valuable for this role.

 

What should you look for in a Bicycle Event Coordinator resume?

When reviewing a Bicycle Event Coordinator resume, look for previous experience in event planning, particularly in sports or cycling events.

Any certifications in event management or related fields should also be noted.

Skills in problem-solving, budget management, and logistics planning are highly beneficial for this role.

 

What qualities make a good Bicycle Event Coordinator?

A good Bicycle Event Coordinator is highly organized, able to handle multiple tasks at once, and able to solve problems quickly and effectively.

They should have strong leadership skills to manage teams and ensure smooth execution of events.

Additionally, they should be passionate about cycling and promoting it as a sport.

 

Is it challenging to hire a Bicycle Event Coordinator?

Hiring a Bicycle Event Coordinator can be challenging as it requires finding a candidate who combines excellent event management skills with a passion and understanding of cycling.

However, with a well-planned recruitment strategy that focuses on these key areas, it is possible to find the right candidate for the role.

 

Conclusion

And there you have it.

Today, we’ve given you a glimpse into the dynamic world of a bicycle event coordinator.

Surprised?

It’s not just about riding bikes.

It’s about orchestrating memorable experiences, one event at a time.

With our trusty bicycle event coordinator job description template and real-life examples, you’re ready to pedal forward.

But why stop there?

Take a further journey with our job description generator. It’s your next gear shift towards creating precision-crafted job listings or fine-tuning your resume to perfection.

Remember:

Every event is a part of the grander journey.

Let’s ride this journey. Together.

How to Become a Bicycle Event Coordinator (Complete Guide)

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