Billing and Receivables Analyst Job Description [Updated for 2025]

In this financial era, the focus on Billing and Receivables Analysts has never been more critical.

As the business world progresses, so does the demand for proficient individuals who can effectively manage, analyze, and ensure our billing and receivables systems are functioning efficiently.

But let’s delve deeper: What’s truly expected from a Billing and Receivables Analyst?

Whether you are:

• A job seeker looking to fully grasp the scope of this position,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of billing and receivables analysis,

You’ve come to the right place.

Today, we present a customizable Billing and Receivables Analyst job description template, crafted for easy posting on job boards or career sites.

Let’s dive right in.

Billing and Receivables Analyst Duties and Responsibilities

Billing and Receivables Analysts perform a range of tasks related to invoicing and financial transactions, ensuring the accuracy of billing procedures and financial records.

They often work closely with other financial staff, customers, and vendors to ensure smooth financial operations.

Billing and Receivables Analysts are primarily responsible for:

• Generating and sending out invoices to customers
• Tracking, reviewing, and processing accounts and transactions related to revenue and receivables
• Managing and resolving any billing discrepancies or inaccuracies
• Implementing and maintaining periodic reporting procedures
• Ensuring credit and collection policies and procedures are followed within your team
• Processing customer payments and updating account balances
• Preparing monthly, quarterly, and yearly financial statements and reports
• Communicating with clients about billing discrepancies and questions
• Engaging in collection activities such as sending follow-up inquiries, negotiating with past due accounts, and referring accounts to collection agencies
• Conducting audits to ensure adherence to standard procedures
• Assisting in the improvement of internal procedures related to revenue and receivables

 

Billing and Receivables Analyst Job Description Template

Job Brief

We are seeking a diligent and detail-oriented Billing and Receivables Analyst to join our finance team.

The Billing and Receivables Analyst is responsible for managing and analyzing billing operations and overseeing receivables accounts.

The successful candidate will be responsible for creating invoices, following up on payment, and resolving financial discrepancies.

The role requires an individual who is proficient in financial software, able to work collaboratively within a team environment and can effectively communicate with both internal and external stakeholders.

 

Responsibilities

• Manage and oversee the invoicing process
• Monitor accounts to identify outstanding debts
• Investigate historical data for debts and bills
• Check the accuracy of billing data and revise any errors
• Resolve billing issues
• Ensure all clients remain informed on their outstanding debts and deadlines
• Provide solutions to any relative problems of clients
• Prepare and present reports on collection activities and progress

 

Qualifications

• Proven experience as a Billing and Receivables Analyst or similar role
• Good understanding of billing and financial concepts
• Proficient in MS Office (especially Excel) and billing software
• Good organizational skills
• Excellent communication and interpersonal skills
• BSc degree in Finance, Accounting or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Billing and Receivables Analyst
• Work Environment: Office setting with options for remote work.
• Reporting Structure: Reports to the Finance Manager or Chief Financial Officer.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Billing and Receivables Analyst Do?

Billing and Receivables Analysts typically work for corporations across various industries, particularly in the finance, healthcare, and service sectors.

Their primary role is to manage the billing process, ensuring that invoices are issued correctly to clients.

They prepare, send and track invoices, and follow up with customers for timely payments.

They also monitor accounts receivables, which includes tracking payments received, reconciling payments with the general ledger, and updating customer records.

They have to maintain meticulous records to ensure accuracy in payment transactions and to avoid any discrepancies.

Billing and Receivables Analysts often handle customer inquiries regarding invoices and payments, and work closely with the customer service and sales teams to resolve any issues that may arise.

They are also responsible for preparing periodic reports on billing and receivables, and may be involved in forecasting future receivables for budgeting purposes.

In addition, they often collaborate with the accounting team to assist in month-end close processes, and may be involved in auditing activities to ensure compliance with financial regulations.

Their role requires a strong understanding of accounting principles, excellent analytical skills, and a high degree of accuracy and attention to detail.

 

Billing and Receivables Analyst Qualifications and Skills

A Billing and Receivables Analyst should have a specific set of qualifications and skills that can address the needs of the role, such as:

• Strong mathematical skills to accurately calculate and process invoices, payments, and financial reports.
• Excellent attention to detail and organizational abilities to efficiently manage a large volume of accounts and maintain accurate records.
• Exceptional problem-solving skills to identify, research, and resolve discrepancies in billing and payments.
• Proficient in various accounting software and Microsoft Office Suite for efficient data entry, analysis, and report generation.
• Excellent communication skills to interact effectively with customers, ensuring that all billing and payment inquiries are promptly addressed.
• Understanding of billing and financial concepts, regulations, and procedures for accurate and compliant processing.
• Ability to work under pressure to meet deadlines and manage multiple tasks simultaneously.
• Understanding of accounts receivable principles and practices to handle collections and credit control effectively.
• Customer service skills to professionally and courteously handle any customer inquiries or complaints.

 

Billing and Receivables Analyst Experience Requirements

Entry-level candidates for Billing and Receivables Analyst roles may have 1 to 2 years of experience, often obtained through internships or part-time roles in finance or accounting departments.

They might also gain necessary knowledge and skills through academic courses or on-the-job training in roles such as Accounting Clerk, Financial Assistant, or Billing Specialist.

Candidates with more than 3 years of experience have likely developed their understanding of billing procedures, financial software, and data analysis in roles like Billing Coordinator or Accounts Receivable Specialist.

They will have gained expertise in handling complex billing situations, resolving discrepancies, and maintaining precise financial records.

Those with more than 5 years of experience should have a solid understanding of financial regulations and compliance requirements.

They may have experience in managing a team and leading projects, which makes them suitable for supervisory or managerial roles in the billing and receivables department.

 

Billing and Receivables Analyst Education and Training Requirements

A Billing and Receivables Analyst typically requires a bachelor’s degree in finance, accounting, or a related field.

They also need a strong background in financial analysis, mathematics, and familiarity with financial software programs.

These programs train analysts to understand and interpret financial data, manage invoices, and monitor and ensure timely payments of receivables.

In addition, practical knowledge of accounting procedures and principles, as well as proficiency in spreadsheets and proprietary software is necessary.

Some positions might require Billing and Receivables Analysts to hold a master’s degree in finance or business administration, especially for roles that involve strategic planning and decision making.

Certifications such as Certified Public Accountant (CPA) or Certified Management Accountant (CMA) can be advantageous.

These certifications validate the candidate’s expertise in financial planning, analysis, control, decision support, and professional ethics.

Continuing education and staying updated with new financial regulations, analytical methods, and billing software updates is also crucial in this role.

 

Billing and Receivables Analyst Salary Expectations

A Billing and Receivables Analyst earns an average salary of $47,000 (USD) per year.

This can vary greatly depending on the individual’s years of experience, the size of the company, and the geographical location.

 

Billing and Receivables Analyst Job Description FAQs

What skills does a Billing and Receivables Analyst need?

Billing and Receivables Analysts should possess strong analytical skills to effectively analyze billing issues and outstanding debts.

They should have excellent numerical abilities to process invoices and manage account balances.

Good communication skills are also important to liaise with customers and internal teams.

Proficiency in financial software, databases, and MS Office is often required.

 

Do Billing and Receivables Analysts need a degree?

Yes, Billing and Receivables Analysts typically require a bachelor’s degree in finance, accounting, or a related field.

Some employers may also require or prefer candidates with professional certifications such as Certified Public Accountant (CPA) or Certified Management Accountant (CMA).

 

What should you look for in a Billing and Receivables Analyst resume?

When reviewing a resume for a Billing and Receivables Analyst, look for a strong background in accounting or finance with a focus on accounts receivable and billing.

They should have experience with financial software, data entry, and reconciling accounts.

Also, check for strong problem-solving skills, attention to detail, and the ability to work independently.

 

What qualities make a good Billing and Receivables Analyst?

A good Billing and Receivables Analyst should be detail-oriented and organized, with a strong understanding of billing procedures.

They should have good interpersonal skills to maintain positive relationships with clients and be assertive when necessary to ensure timely payments.

They should also be comfortable with technology, as they will likely need to use various software programs and databases in their work.

 

Is it difficult to hire a Billing and Receivables Analyst?

The difficulty in hiring a Billing and Receivables Analyst can depend on the job market and the specific requirements of the role.

If the job requires specialized knowledge or experience, it may be more challenging to find the right candidate.

However, with a clear and detailed job description and a thorough screening process, you can successfully hire a qualified Billing and Receivables Analyst.

 

Conclusion

So there you have it.

Today, we’ve demystified the role of a Billing and Receivables Analyst.

And guess what?

It’s not just about crunching numbers.

It’s about sculpting the financial backbone of an organization, one invoice at a time.

With our in-depth Billing and Receivables Analyst job description template and real-world examples, you’re poised to make a move.

But why stop there?

Go further with our job description generator. It’s your ultimate tool for creating razor-sharp listings or polishing your resume to perfection.

Remember:

Every invoice is part of a larger financial ecosystem.

Let’s shape that future. Together.

How to Become a Billing and Receivables Analyst (Complete Guide)

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