Building Systems Maintenance Coordinator Job Description [Updated for 2025]

In today’s fast-paced era, the importance of Building Systems Maintenance Coordinators has never been more prominent.

As our infrastructure continues to evolve, the demand for skilled professionals who can oversee, maintain, and enhance our building systems amplifies.

But let’s delve deeper: What is really expected from a Building Systems Maintenance Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or just fascinated by the intricacies of building systems maintenance,

You’re in the right place.

Today, we present a customizable Building Systems Maintenance Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Building Systems Maintenance Coordinator Duties and Responsibilities

Building Systems Maintenance Coordinators are in charge of the upkeep and operational efficiency of a facility’s systems such as electrical, plumbing, and HVAC.

They also ensure all building systems meet health and safety regulations.

The duties and responsibilities of a Building Systems Maintenance Coordinator include:

• Coordinating the maintenance and repair of building systems, including HVAC, electrical, plumbing, and other facility-related systems
• Performing regular inspections of building systems to identify potential issues
• Implementing preventive maintenance programs to avoid system failures
• Coordinating with contractors and service providers for maintenance and repair tasks
• Ensuring all building systems adhere to local and national health and safety regulations
• Developing and managing a budget for building systems maintenance and repairs
• Keeping detailed records of all maintenance and repair work
• Assessing the need for system upgrades or replacements and advising management accordingly
• Training maintenance staff on the proper handling and maintenance of building systems

 

Building Systems Maintenance Coordinator Job Description Template

Job Brief

We are seeking a skilled Building Systems Maintenance Coordinator to oversee the maintenance of our building systems and ensure they function optimally.

The candidate will be responsible for coordinating maintenance schedules, overseeing repairs, implementing safety protocols, and ensuring compliance with local building codes and regulations.

The ideal candidate should be knowledgeable about HVAC systems, plumbing, electrical systems, and other building systems.

They should also possess strong leadership skills, be well-organized and have a keen eye for detail.

 

Responsibilities

• Develop and implement a regular maintenance schedule for all building systems
• Coordinate with contractors and maintenance teams to ensure timely and efficient repairs
• Ensure compliance with local building codes and regulations
• Inspect and assess the condition of building systems regularly
• Implement safety protocols and procedures related to building systems maintenance
• Prepare and manage the maintenance budget
• Keep records of all maintenance and repair work
• Identify and address potential risks and issues related to building systems
• Manage and train maintenance staff

 

Qualifications

• Proven work experience as a Building Systems Maintenance Coordinator or similar role
• In-depth knowledge of HVAC systems, plumbing, electrical systems, and other building systems
• Strong leadership and team management skills
• Good understanding of local building codes and regulations
• Proficiency in using maintenance management software
• Excellent organizational and problem-solving skills
• Ability to handle multiple tasks and meet deadlines
• A degree in Facility Management, Engineering or relevant field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Building Systems Maintenance Coordinator
• Work Environment: This role primarily operates in a professional office environment and includes regular visits to building sites with exposure to outdoor weather conditions.
• Reporting Structure: Reports to the Facility Manager or Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Building Systems Maintenance Coordinator Do?

Building Systems Maintenance Coordinators play a pivotal role in the facilities management field, managing and overseeing the maintenance of building systems.

They are responsible for ensuring that the mechanical, electrical, and plumbing (MEP) systems of a building are operating efficiently and effectively.

This includes HVAC systems, electrical units, plumbing fixtures, and other related systems.

Their job involves coordinating and scheduling routine inspections, preventive maintenance tasks, and repairs.

They also handle the procurement of materials and equipment necessary for the maintenance work.

Building Systems Maintenance Coordinators often work with a team of technicians and engineers, supervising their work, providing them with technical guidance, and ensuring that all tasks are completed in accordance with safety standards and regulations.

In the event of system failures or emergencies, they are responsible for coordinating rapid response teams to quickly diagnose and resolve issues, minimizing downtime and ensuring the continuity of building operations.

Moreover, they play a significant role in budgeting and cost management, seeking ways to improve efficiency and reduce operational costs.

They may also liaise with contractors and vendors, negotiating service agreements and managing relationships.

Overall, their aim is to maintain the building’s systems in top working condition, ensuring a safe and comfortable environment for its occupants.

 

Building Systems Maintenance Coordinator Qualifications and Skills

A Building Systems Maintenance Coordinator needs to have a diverse range of technical and interpersonal skills, along with the right qualifications, to ensure the smooth running and maintenance of building systems.

These include:

• Technical knowledge of building systems such as HVAC, electrical, plumbing, and fire safety systems to effectively maintain, troubleshoot, and repair these systems.
• Strong organizational skills to manage the maintenance schedule, ensuring all systems are serviced regularly and in compliance with safety standards.
• Problem-solving skills to diagnose and resolve any faults or issues that arise in building systems promptly and efficiently.
• Excellent communication skills to liaise with contractors, suppliers, and building occupants, as well as to document maintenance activities and reports.
• Time management skills to ensure maintenance activities are completed in a timely manner and any downtime is minimized.
• Interpersonal skills to work effectively with a team of maintenance staff and other stakeholders, fostering a positive work environment.
• Physical abilities to handle on-site inspections and minor repair tasks, sometimes in challenging conditions.
• Knowledge of local and national building codes, regulations, and safety standards to ensure compliance.
• Customer service skills to address concerns and queries from building occupants, providing clear and concise information about maintenance activities.

 

Building Systems Maintenance Coordinator Experience Requirements

Candidates for the role of Building Systems Maintenance Coordinator typically require at least 2-3 years of experience in facilities management, building maintenance, or a related field.

This experience often comes from roles such as Maintenance Assistant, Facilities Technician, or Building Manager.

Candidates with up to 5 years of experience might have specialized experience in HVAC systems, plumbing, or electrical systems, often gained in roles such as HVAC Technician or Electrician.

Those with more than 5 years of experience often have experience in coordinating maintenance teams, managing service contracts, and handling preventive maintenance programs.

Such candidates might have previously held roles like Maintenance Supervisor or Facilities Manager.

In addition to practical experience, a deep understanding of building codes and safety regulations is crucial for this role.

Some employers may also require specific certifications, like Certified Facility Manager (CFM) or Building Operator Certification (BOC).

 

Building Systems Maintenance Coordinator Education and Training Requirements

Building Systems Maintenance Coordinators typically require a high school diploma or equivalent as a basic educational requirement.

Most employers prefer candidates who have completed vocational training or an associate degree in building maintenance, construction technology, or a similar field.

They should have a firm understanding of building systems such as HVAC, plumbing, electrical systems, and general maintenance.

Some positions may require certifications such as Certified Facility Manager (CFM), Certified Maintenance & Reliability Professional (CMRP), or Building Operator Certification (BOC).

These demonstrate the individual’s competency in managing the operations and maintenance of buildings.

Work experience in building maintenance or a related field is often required, allowing coordinators to familiarize themselves with the practical aspects of building systems and their maintenance.

The role often requires knowledge of safety regulations and procedures, so some employers may prefer candidates who have completed Occupational Safety and Health Administration (OSHA) training or similar programs.

Continuous professional development is encouraged in this role, with coordinators expected to stay up-to-date with the latest technology and trends in building maintenance and management.

 

Building Systems Maintenance Coordinator Salary Expectations

The average salary for a Building Systems Maintenance Coordinator is $63,474 (USD) per year.

However, actual earnings can differ based on experience, education, location, and the size of the organization.

 

Building Systems Maintenance Coordinator Job Description FAQs

What skills does a Building Systems Maintenance Coordinator need?

A Building Systems Maintenance Coordinator should have a strong understanding of building systems, including HVAC, plumbing, electrical and fire safety.

They should also have project management skills, as they often need to oversee projects and ensure they are completed on time and within budget.

Communication skills are vital for this role as they need to coordinate with various parties such as contractors, engineers, and building occupants.

Basic computer skills are also necessary to manage maintenance schedules and records.

 

Do Building Systems Maintenance Coordinators need a degree?

While not always required, a degree in Facility Management, Building Science, or a related field can be beneficial for a Building Systems Maintenance Coordinator role.

However, experience in building maintenance or a related field is usually more important.

Many employers will require a Building Systems Maintenance Coordinator to hold relevant certifications such as a Certified Facility Manager (CFM) or a Facility Management Professional (FMP).

 

What should you look for in a Building Systems Maintenance Coordinator resume?

Look for experience in managing building systems maintenance and knowledge of local building codes and regulations.

Certifications in facility management or relevant areas can also be a plus.

It’s also important to look for strong project management skills, as well as the ability to communicate effectively with various stakeholders.

 

What qualities make a good Building Systems Maintenance Coordinator?

A good Building Systems Maintenance Coordinator is reliable, diligent, and attentive to detail.

They should be able to prioritize tasks and manage projects effectively.

Good interpersonal and communication skills are crucial, as they often have to liaise with a variety of individuals, including contractors, building occupants, and management.

Problem-solving skills are also important, as they need to troubleshoot and resolve issues related to building systems.

 

Is it difficult to hire Building Systems Maintenance Coordinators?

The difficulty in hiring Building Systems Maintenance Coordinators can vary.

Depending on the complexity of the building systems and the qualifications required by the employer, it can sometimes be challenging to find candidates with the necessary skills and experience.

Offering competitive salaries, professional development opportunities, and a positive work environment can help attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve given you a look behind the scenes of what it means to be a Building Systems Maintenance Coordinator.

Surprise, surprise?

It’s not just about fixing things.

It’s about shaping the backbone of our built environment, one repair or upgrade at a time.

Armed with our go-to Building Systems Maintenance Coordinator job description template and real-world examples, you’re ready to take the next step.

But why limit yourself?

Dig deeper with our job description generator. It’s your key to creating detailed job listings or polishing your resume to perfection.

Remember:

Every repair or upgrade is part of a larger system.

Let’s build a better world. Together.

How to Become a Building Systems Maintenance Coordinator (Complete Guide)

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