Captioning Project Manager Job Description [Updated for 2025]

In the era of digital content, the demand for captioning project managers has never been greater.

As media evolves, the need for skilled professionals who can oversee, expand, and enhance our captioning capabilities continues to grow.

But what does a captioning project manager role really entail?

Whether you are:

• A job aspirant seeking to understand the core responsibilities of this position,
• A recruiter trying to outline the perfect candidate,
• Or simply interested in the intricacies of captioning project management,

You’re in the right place.

Today, we present a customizable captioning project manager job description template, designed for straightforward posting on job boards or career sites.

Let’s delve right into it.

Captioning Project Manager Duties and Responsibilities

Captioning Project Managers oversee the process of providing captions for different types of media content, ensuring its quality, and managing the captioning team.

They should have extensive knowledge about the captioning process, excellent time management skills, and the ability to handle multiple projects at the same time.

Their daily duties and responsibilities include:

• Managing and overseeing all stages of the captioning project, from intake to delivery
• Coordinating with clients to understand their specific captioning requirements
• Allocating tasks to captioners and monitoring their performance
• Checking and ensuring the quality and accuracy of captions
• Managing project timelines and ensuring projects are completed within the given deadline
• Addressing and resolving any issues or complaints related to captioning
• Keeping up-to-date with latest trends and technologies in captioning and implementing them when necessary
• Maintaining detailed project documentation and records
• Training and guiding team members and providing feedback for their improvement

 

Captioning Project Manager Job Description Template

Job Brief

We are seeking a dedicated Captioning Project Manager to oversee all aspects of our captioning projects.

The Captioning Project Manager will be responsible for leading projects from inception to completion, ensuring that each captioning project meets the necessary quality standards, timelines, and budget constraints.

The ideal candidate will have a strong understanding of the captioning process, excellent project management skills, and a keen eye for detail.

They should also be adept at managing multiple projects at once, coordinating with various teams, and implementing efficient systems to ensure project success.

 

Responsibilities

• Manage all aspects of captioning projects, including planning, coordination, execution, and reporting.
• Develop project plans and timelines, and ensure that projects are completed on time and within budget.
• Coordinate with various teams and stakeholders to ensure project success.
• Ensure that all captioning projects meet the necessary quality standards.
• Monitor project progress and make adjustments as needed.
• Report on project status to stakeholders and senior management.
• Identify and mitigate project risks.
• Provide training and guidance to captioning teams.
• Implement efficient systems and processes for project management.

 

Qualifications

• Proven experience as a project manager, preferably in the captioning or media industry.
• Strong understanding of the captioning process.
• Excellent project management and organizational skills.
• Ability to manage multiple projects at once and meet deadlines.
• Strong communication and leadership skills.
• Proficiency in project management software.
• Detail-oriented and quality-focused.
• Bachelor’s degree in Business, Project Management or related field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Captioning Project Manager
• Work Environment: Office setting with options for remote work. Occasional travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Director of Captioning Services.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: Dependent on experience and qualifications
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Captioning Project Manager Do?

Captioning Project Managers work for various industries such as media, television, film, and online platforms that require accurate and timely captioning of their content.

Their primary responsibility is to oversee the entire captioning process, from its inception to its completion.

This involves coordinating with transcriptionists, captioners, and editors to ensure the content is accurately transcribed, captioned, and proofread.

They work closely with clients to understand their specific captioning requirements, deadlines, and budget constraints.

They then delegate these tasks to their team, ensuring that the project is on track and within the allotted budget.

In addition, they are responsible for maintaining the quality of captions.

This includes reviewing the content for errors, verifying the synchronization of captions with the audio, and ensuring that the captions meet the specific guidelines and standards of the industry.

A Captioning Project Manager may also be responsible for recruiting and training new captioning staff, maintaining up-to-date knowledge of captioning software and technologies, and providing ongoing feedback and support to their team.

Furthermore, they often liaise with other teams or departments, such as the production or technical team, to ensure seamless integration of captions into the final product.

In case of any discrepancies or issues, the Captioning Project Manager is responsible for finding effective solutions and ensuring client satisfaction.

 

Captioning Project Manager Qualifications and Skills

A skilled Captioning Project Manager should have qualifications and skills that align with the specific job responsibilities, such as:

• Project management skills to plan, organize, and manage resources to bring about the successful completion of captioning projects.
• Expertise in closed captioning and subtitles to maintain quality assurance and keep the project on track according to standards and guidelines.
• Communication skills to interact effectively with team members, clients and stakeholders, ensuring that project goals are understood and met.
• Technical skills to understand and apply captioning software and tools, and to troubleshoot any issues that arise.
• Attention to detail to ensure accuracy and consistency in all aspects of the captioning project, including timing, placement, and transcription.
• Problem-solving skills to identify and address challenges or issues that may arise during the project lifecycle.
• Time management skills to ensure that projects are completed on schedule, within budget, and to client satisfaction.
• Leadership skills to guide, motivate and support the captioning team, promoting a positive and productive work environment.

 

Captioning Project Manager Experience Requirements

Captioning Project Managers typically need at least 3 to 5 years of experience in captioning or a related field.

This experience can come from a variety of roles such as Caption Editor, Transcript Writer, or Quality Assurance Tester in a captioning company.

Experience in project management is also crucial for this role.

A minimum of 2 years of experience managing projects, preferably within the media, broadcast, or transcription industry, is often required.

This experience can be gained through roles such as Project Coordinator or Assistant Project Manager.

Candidates with more than 5 years of experience in captioning and project management may have a strong understanding of the workflows, tools, and technologies used in the industry.

They should also have strong leadership skills, as this role often involves managing a team of captioners.

For those aiming for a senior or leadership role, a track record of successful project management, familiarity with multiple languages, and an understanding of accessibility standards and regulations are often expected.

In addition, qualifications such as a Project Management Professional (PMP) certification or a degree in a relevant field like Media Studies or Communications can be beneficial.

 

Captioning Project Manager Education and Training Requirements

A Captioning Project Manager typically holds a bachelor’s degree in a related field such as Media Studies, Communication, Project Management, or other relevant disciplines.

They should have a strong background in project management, especially within the media industry, as the role involves coordinating between different teams to ensure the delivery of high-quality captions.

Knowledge of different captioning software, techniques, and standards, including closed captioning and subtitling for different languages, is crucial for this role.

The ability to understand and oversee the technical aspects of captioning is also essential.

Some roles may require a Project Management Professional (PMP) certification or Certified Associate in Project Management (CAPM) certification.

This indicates a higher level of competence in carrying out project management tasks.

Being fluent in multiple languages can be a significant advantage in this role, especially if the projects involve multiple language captioning.

Experience in the field of captioning, subtitling, or other related work experience in the media industry is often preferred.

This practical knowledge can help in effectively managing the complexities of captioning projects.

Continuous learning and staying updated with the latest trends and advancements in the field of captioning is beneficial for career progression.

This can be achieved through advanced courses, seminars, or workshops.

 

Captioning Project Manager Salary Expectations

A Captioning Project Manager can expect to earn an average salary of $74,000 (USD) per year.

However, this figure can fluctuate based on factors such as prior experience in captioning and project management, the size and budget of the projects handled, and the region in which they work.

 

Captioning Project Manager Job Description FAQs

What skills does a Captioning Project Manager need?

A Captioning Project Manager should have excellent communication and interpersonal skills, as they will frequently interact with clients, stakeholders, and team members.

They should also have strong project management abilities, including planning, scheduling, and monitoring tasks.

A keen eye for detail is essential to ensure the accuracy and quality of captions, as well as proficiency in using captioning software and technology.

Knowledge of multiple languages could be beneficial in this role.

 

Do Captioning Project Managers need a degree?

While it’s not strictly necessary, many Captioning Project Managers hold a degree in a related field such as Communications, Media Studies, or English.

Some roles may require a background in project management or previous experience in captioning or subtitling.

Additionally, certifications in project management or captioning could enhance employability.

 

What should you look for in a Captioning Project Manager resume?

On a Captioning Project Manager resume, look for evidence of successful project management, especially in a captioning context.

This could include managing deadlines, coordinating teams, and delivering high-quality results.

Experience with captioning software and technology is crucial, as are strong language skills.

Any certifications in project management or captioning will be advantageous.

 

What qualities make a good Captioning Project Manager?

A good Captioning Project Manager is highly organized and able to manage multiple projects at once, meeting strict deadlines without compromising on quality.

They should be a strong leader, capable of coordinating a team and communicating effectively with various stakeholders.

Attention to detail is vital, as even minor errors in captioning can significantly impact viewer understanding.

Also, they should be able to adapt to changes in the project scope and handle pressure well.

 

Is it difficult to hire a Captioning Project Manager?

Hiring a Captioning Project Manager can be challenging, given the specific skills and experience required for the role.

It can be more difficult if the role requires knowledge of multiple languages or experience in a particular industry.

Offering a competitive salary, ongoing training, and opportunities for career advancement can help attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve uncovered the intricacies of being a Captioning Project Manager.

Surprised?

It’s not just about coordinating captioning tasks.

It’s about orchestrating accessible communication, one caption project at a time.

Armed with our comprehensive Captioning Project Manager job description template and real-world examples, you’re ready for action.

But why stop now?

Go further with our job description generator. It’s your next tool for creating precision-targeted job listings or fine-tuning your resume to absolute perfection.

Remember:

Every captioning project contributes to a more inclusive communication landscape.

Let’s create that landscape. Together.

How to Become a Captioning Project Manager (Complete Guide)

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