Cargo Specialist Job Description [Updated for 2025]

In the ever-growing global economy, the demand for cargo specialists has never been greater.

Commerce flows forward, and with each shipment, the need for proficient individuals who can manage, streamline, and safeguard our logistical operations increases.

But let’s delve deeper: What’s really expected from a cargo specialist?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply intrigued by the complexities of cargo operations,

You’re in the right place.

Today, we present a customizable cargo specialist job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Cargo Specialist Duties and Responsibilities

Cargo Specialists are responsible for overseeing and coordinating the shipment and transport of goods.

They ensure that cargo is properly and securely loaded and unloaded, and all relevant documentation is accurate and complete.

The duties and responsibilities of a Cargo Specialist include:

• Planning and coordinating the logistics of cargo movement
• Loading and unloading cargo from ships, airplanes, and other modes of transportation
• Inspecting and verifying the quantity and quality of cargo against manifests
• Ensuring cargo is secured properly to prevent damage during transportation
• Operating various types of equipment, such as forklifts and cargo cranes
• Preparing and processing the necessary shipping and customs documents
• Coordinating with customers, shippers, and transport companies to ensure timely and accurate delivery
• Adhering to safety regulations and protocols to prevent accidents and ensure the security of the cargo
• Maintaining records of cargo movement and reporting any discrepancies or issues

 

Cargo Specialist Job Description Template

Job Brief

We are seeking a detail-oriented, organized cargo specialist to manage and oversee the shipping and receiving components of our operation.

The cargo specialist will be responsible for the packing, routing, and control of outgoing shipments, coordinating with various departments to ensure smooth and accurate cargo movements.

The ideal candidate has a solid understanding of logistics and inventory management, is proficient in record-keeping and has excellent organizational skills.

 

Responsibilities

• Manage and coordinate cargo handling and shipping procedures
• Oversee receipt, storage, and dispatch of goods
• Track, trace, and update the status of outgoing and incoming shipments
• Maintain logs, records, and reports of all shipments
• Ensure compliance with safety and shipping regulations
• Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
• Coordinate and monitor supply chain operations
• Handle and execute shipping operations
• Address and resolve shipment and inventory issues

 

Qualifications

• Proven experience as a cargo specialist or similar role
• Experience in customer service will be appreciated
• Knowledge of laws, regulations and ISO requirements
• Computer-savvy with a working knowledge of logistics software (ERP)
• Outstanding organizational and coordination abilities
• Excellent communication and interpersonal skills
• Diploma or degree in business administration, supply chain management or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Cargo Specialist
• Work Environment: Warehouse and office setting. May involve some travel for vendor or client meetings.
• Reporting Structure: Reports to the Operations Manager or Logistics Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $42,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Cargo Specialist Do?

A Cargo Specialist is a professional responsible for overseeing and managing the loading and unloading of cargo on various modes of transportation such as ships, aircraft, trains, and trucks.

They are involved in planning and executing the most effective and efficient ways to pack, stack, and secure goods to prevent damages during transportation.

This may involve using equipment such as forklifts or cranes.

Cargo Specialists are also responsible for keeping accurate records of all cargo movement, including quantities, type of goods, and destination information.

In some roles, they may also be required to ensure compliance with safety regulations and customs laws, and in some cases, they may have to coordinate with customs agents for the clearance of goods.

Additionally, they may also handle dangerous goods and are responsible for adhering to special handling and transportation procedures for the same.

The ability to work under pressure and within tight deadlines is key for this role, as well as a good understanding of logistics and supply chain management.

 

Cargo Specialist Qualifications and Skills

A proficient cargo specialist should possess the qualifications and skills that are in line with the job role, which include:

• Strong organization skills for arranging and managing cargo according to specifications, and ensuring all inventory is accurately logged and tracked.
• Sound technical knowledge of loading equipment and materials, including understanding of weight distribution, stacking methods, and securing cargo to prevent damages.
• Effective communication skills for coordinating with crew members, superiors, and clients about cargo specifics, loading plans, schedules, and any potential issues.
• Physical endurance and strength for lifting and moving heavy cargo, and standing for extended periods.
• Detail-oriented and problem-solving skills for identifying and quickly resolving any issues with cargo loading and unloading.
• Safety-oriented mindset to comply with all safety regulations and maintain safe working conditions at all times.
• Customer service skills for dealing with clients and ensuring their satisfaction by providing updates about their cargo, resolving their issues, and answering their queries.

 

Cargo Specialist Experience Requirements

Cargo specialists typically start their careers with a foundational understanding of inventory management and logistics, often gained through a degree program, vocational training, or military service.

Entry-level candidates may have 1 to 2 years of experience, often in a warehouse or distribution center setting.

This experience could come from part-time roles or internships, where they would have learned to handle cargo, operate machinery, and follow safety protocols.

Candidates with 3 to 4 years of experience will have typically performed duties such as processing orders, packing goods, and coordinating shipments.

They are likely to have developed proficiency in using logistics software and handling shipping documentation.

Those with over 5 years of experience in the field generally have advanced knowledge of import/export regulations and customs procedures.

They may also have experience in leadership roles, overseeing teams, and managing operations at a cargo facility.

These candidates are typically prepared for supervisory or management roles within a cargo or logistics company.

 

Cargo Specialist Education and Training Requirements

Cargo Specialists often have a high school diploma or equivalent education.

They may also be required to complete a vocational training program in logistics, supply chain management, or a similar field.

These programs provide the basic knowledge on cargo handling procedures, safety protocols, and industry-specific regulations.

This training usually leads to a certificate or diploma upon completion.

Most employers require Cargo Specialists to have a valid driver’s license and some may require a commercial driver’s license, depending on the nature of the work.

In addition, many cargo specialists receive on-the-job training, which includes learning how to operate different types of machinery and equipment.

Continuous learning and training are encouraged in this field to stay updated with the latest technologies and regulations.

Cargo Specialists may also choose to pursue advanced certifications in areas such as hazardous materials handling or forklift operation to increase their marketability.

While not always required, prior experience in a warehouse setting or in a role involving physical labor can be advantageous.

 

Cargo Specialist Salary Expectations

A Cargo Specialist can expect to earn an average salary of $48,000 (USD) per year.

This salary could vary based on factors such as experience, qualifications, location, and the specific company they work for.

 

Cargo Specialist Job Description FAQs

What skills does a Cargo Specialist need?

Cargo Specialists should have strong organizational and coordination skills as they are responsible for coordinating and supervising the shipment and receipt of cargo.

They should have good physical stamina for heavy lifting and a keen eye for detail to ensure accurate record-keeping.

Good communication skills are also necessary to liaise with diverse parties like shipping agents and customs personnel.

 

Do Cargo Specialists need a degree?

Although a degree is not a strict requirement for a Cargo Specialist, having an associate’s or bachelor’s degree in logistics, supply chain management, or a related field can be advantageous.

However, most employers prioritize hands-on experience and practical knowledge of cargo handling and logistics.

Knowledge of shipping regulations and safety practices is also crucial for this role.

 

What should you look for in a Cargo Specialist resume?

A Cargo Specialist resume should highlight experience in cargo handling, logistics, inventory management, or related fields.

Proficiency in record-keeping and relevant software applications for inventory tracking should also be evident.

Certifications in safety training, hazardous materials handling, or related areas can also add value to a Cargo Specialist’s resume.

 

What qualities make a good Cargo Specialist?

A good Cargo Specialist is highly organized and able to manage multiple tasks simultaneously.

They have strong problem-solving skills, enabling them to address any issues that may arise during the shipping process.

They demonstrate good attention to detail, ensuring accurate record-keeping and adherence to shipping regulations.

Furthermore, they possess excellent physical fitness to manage heavy cargo and maintain safety at the workplace.

 

Is it challenging to hire Cargo Specialists?

Hiring a Cargo Specialist can be challenging due to the specific skill set and experience required for the role.

It’s important to find candidates who are not only familiar with the technical aspects of cargo handling but also have the physical stamina to handle the demands of the job.

Offering competitive salary packages and opportunities for advancement can help attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve given you an inside look into the dynamic world of being a cargo specialist.

And guess what?

It’s not just about moving boxes.

It’s about orchestrating the global flow of goods, one shipment at a time.

Armed with our comprehensive cargo specialist job description template and real-life examples, you’re ready to embark on your journey.

But why stop there?

Dive deeper with our job description generator. It’s your next step to creating precision-crafted job listings or fine-tuning your resume to excellence.

Remember:

Every shipment is a piece of the global puzzle.

Let’s navigate this journey. Together.

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