Cataloging Librarian Job Description [Updated for 2025]

In the age of information, the significance of Cataloging Librarians has never been greater.

As our collective knowledge expands, the demand for proficient individuals who can organize, maintain, and protect our information resources increases.

But let’s delve deeper: What exactly is expected from a Cataloging Librarian?

Whether you are:

• A job seeker trying to understand the intricacies of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the behind-the-scenes of library cataloging,

You’ve come to the right place.

Today, we present a customizable Cataloging Librarian job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Cataloging Librarian Duties and Responsibilities

Cataloging Librarians have a critical role in maintaining and updating the library’s collection of materials in a manner that makes it easy for users to find and use them.

They follow standardized procedures and use library-specific software to ensure that all items are correctly categorized and cataloged.

Their duties and responsibilities include:

• Acquiring, preparing, and classifying physical and digital materials to add to the library’s collection
• Creating and maintaining bibliographic and authority records
• Reviewing and updating catalog records for accuracy and completeness
• Developing and managing metadata for the library’s digital collections
• Using library classification systems and standards such as the Dewey Decimal System, Library of Congress Classification, and MARC standards
• Assisting library users in finding and accessing resources
• Working with other librarians to maintain the overall organization of the library’s collection
• Keeping up to date with new cataloging procedures and standards
• Training other library staff in cataloging procedures and the use of the library’s cataloging system
• Contributing to the development of library policies related to cataloging and classification

 

Cataloging Librarian Job Description Template

Job Brief

We are seeking an organized, detail-oriented Cataloging Librarian to join our team.

The Cataloging Librarian will be responsible for classifying library materials, maintaining bibliographic and authority records, and providing support to the library’s circulation system.

Our ideal candidate has a strong understanding of cataloging procedures and experience with library classification systems and cataloging tools.

The ultimate goal is to organize collections in a way that is easy for users to navigate, retrieve, and return library materials efficiently.

 

Responsibilities

• Classify, catalog, and input data for all library materials including books, periodicals, and digital resources
• Maintain accurate bibliographic and authority records in the library’s database
• Collaborate with other librarians and staff to resolve cataloging and metadata issues
• Assist with the library’s circulation system and resolve related issues
• Implement and maintain cataloging procedures
• Stay current with emerging cataloging standards and practices
• Assist in the training of new library staff on cataloging procedures
• Perform regular audits of catalog for accuracy and consistency
• Assist library users in navigating and using the catalog system

 

Qualifications

• Master’s degree in Library Science or Information Science
• Experience in cataloging and knowledge of library cataloging systems
• Familiarity with Library of Congress Classification, Dewey Decimal System, and other classification methods
• Excellent attention to detail and organizational skills
• Good knowledge of cataloging principles and procedures
• Ability to work both independently and as part of a team
• Strong computer skills, including proficiency with library databases and cataloging software
• Excellent communication and interpersonal skills

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Cataloging Librarian
• Work Environment: Library setting. Some evenings and weekends may be required.
• Reporting Structure: Reports to the Library Director or Head Librarian.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $43,000 minimum to $68,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Cataloging Librarian Do?

Cataloging Librarians play a crucial role in the maintenance and organization of libraries.

They can work in public libraries, academic libraries, special collections, and more.

Their primary responsibility is to classify, catalog, and index library materials, ensuring they are easily accessible to library patrons.

They utilize various cataloging systems and library software to organize and manage the library’s collection.

Cataloging Librarians often work closely with other library staff to decide on the acquisition of new materials.

They also have the task of evaluating existing materials, deciding which should be retained, repaired, or discarded.

In addition to these responsibilities, they also provide support to library users, helping them navigate the library’s catalog system and find the materials they need.

They are involved in setting library policies and procedures, particularly those related to the management and organization of library materials.

Moreover, Cataloging Librarians often participate in professional development activities to stay up-to-date with changes in cataloging practices and library technologies.

They may also take part in wider library initiatives, such as digital archiving or digitizing library materials.

 

Cataloging Librarian Qualifications and Skills

A competent Cataloging Librarian should have the skills and qualifications that align with the responsibilities of organizing, classifying and cataloging library resources, such as:

• Knowledge of library cataloging systems and related technology to efficiently maintain, update, and manage library collections.
• Attention to detail to ensure that all library materials are accurately categorized, making it easier for patrons to find the items they need.
• Strong organizational skills to manage large amounts of data and resources, and keep library materials ordered and accessible.
• Excellent communication skills to interact with library patrons, staff, and other librarians, explaining cataloging system and assisting with information retrieval.
• Familiarity with metadata standards such as Dublin Core, MARC21, and RDA to accurately and consistently describe library materials.
• Research skills to stay up-to-date on new cataloging rules and practices, and to assist library patrons in finding the information they need.
• Problem-solving skills to address cataloging and classification challenges, ensuring the library’s database is accurate and user-friendly.
• Ability to work effectively both independently and as part of a team, coordinating with other librarians and library staff.

 

Cataloging Librarian Experience Requirements

Entry-level Cataloging Librarian candidates typically need to have a Master’s degree in Library Science (MLS) from a school accredited by the American Library Association (ALA).

This degree often involves coursework in cataloging, classification, reference, bibliographic databases, and library automation systems.

Some employers may require candidates to have completed an internship or other relevant work experience in cataloging while in school.

Candidates with 1 to 2 years of experience often have had full-time roles in an academic, public, or special library where they gained experience in cataloging and metadata creation.

They may be adept at using various library software systems and may have experience with integrated library systems, MARC records, and OCLC.

Those with more than 3 years of experience often have in-depth knowledge of cataloging procedures and standards, such as the Library of Congress Classification, Dewey Decimal Classification, and Resource Description and Access (RDA).

They also likely have experience in cataloging a wide range of materials, such as books, e-books, journals, and electronic resources.

Candidates with over 5 years of experience may have had responsibility for training and supervising other library staff in cataloging tasks.

They may also have experience in implementing or managing a library’s cataloging policies and procedures, and in coordinating with other departments in the library.

These candidates may be ready for a managerial or team-lead position in a library’s cataloging department.

 

Cataloging Librarian Education and Training Requirements

Cataloging Librarians generally hold a Master’s degree in Library Science (MLS) or Library and Information Science (MLIS).

These programs are accredited by the American Library Association and typically take one to two years to complete.

The curriculum includes courses in library management, information technology, research methods, and cataloging.

Specialized courses in cataloging might focus on the digital organization of resources, metadata, cataloging standards, and classification systems.

Some positions may also require a specialization or additional coursework in a specific subject area, such as history, science, or literature, depending on the nature of the library’s collections.

In addition to formal education, practical experience is highly valued.

This can be gained through internships, volunteering, or part-time work in a library while studying.

Certification is not generally required for Cataloging Librarians, but some employers may prefer candidates with professional certification from the Academy of Certified Archivists or a similar organization.

Continuing education is also important as cataloging practices and technologies constantly evolve.

This can be achieved through workshops, webinars, and conferences offered by professional library associations.

Skills needed for this role include strong attention to detail, organizational skills, and the ability to work with library databases and cataloging software.

Knowledge of one or more foreign languages can also be beneficial, depending on the library’s collections.

 

Cataloging Librarian Salary Expectations

A Cataloging Librarian earns an average salary of $53,665 (USD) per year.

The actual earnings may fluctuate based on factors such as experience, qualifications, the size and type of the library, and the geographical location.

 

Cataloging Librarian Job Description FAQs

What skills does a Cataloging Librarian need?

Cataloging Librarians should have strong organizational and detail-oriented skills, as they need to efficiently catalog materials and maintain accurate records.

They should also have good technical skills, as they will work with databases and digital cataloging systems.

Their communication skills should be strong, as they may need to interact with other librarians, library staff, or patrons.

 

Do Cataloging Librarians need a degree?

Yes, Cataloging Librarians typically need a Master’s degree in Library Science (MLS) or Library and Information Studies (MLIS).

These degrees equip them with the necessary knowledge to perform cataloging and classification duties.

Some roles may also require additional coursework or specialization in cataloging.

 

What should you look for in a Cataloging Librarian’s resume?

When reviewing a Cataloging Librarian’s resume, look for a master’s degree in Library Science or a related field.

Experience in cataloging and familiarity with various cataloging systems and practices are crucial.

If the position requires managing digital resources, look for experience with digital asset management.

Skills in database management, information retrieval, and metadata creation are also valuable.

 

What qualities make a good Cataloging Librarian?

A good Cataloging Librarian is detail-oriented and organized, ensuring all materials are correctly and efficiently cataloged.

They should be adaptable to learn new cataloging systems and stay updated on library standards.

Good Cataloging Librarians will also be patient, as cataloging can be a meticulous and time-consuming process.

They should also have the ability to work independently and collaboratively, as they often work with other library staff members.

 

Is it difficult to hire Cataloging Librarians?

The difficulty in hiring Cataloging Librarians depends on factors like location and the specific requirements of the position.

While there are many qualified librarians, finding one with a specialization in cataloging and specific system knowledge may present a challenge.

Offering competitive salaries, professional development opportunities, and a positive work environment can attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve unraveled the true essence of being a cataloging librarian.

Surprising, isn’t it?

It’s not just about organizing books.

It’s about orchestrating knowledge, one bibliographic record at a time.

With our trusty cataloging librarian job description template and real-world examples, you’re well on your way.

But why stop there?

Dive deeper with our job description generator. It’s your next step to crafting precision-focused job listings or honing your resume to perfection.

Remember:

Every bibliographic record is a part of a larger learning landscape.

Let’s construct that knowledge hub. Together.

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