Catering Sales Coordinator Job Description [Updated for 2025]

In the world of event planning, the role of a Catering Sales Coordinator is indispensable.

The demand for expertly coordinated, delightful culinary experiences is on the rise, and with each event, the call for skilled professionals who can plan, manage, and deliver catering services increases.

But let’s delve deeper: What’s truly expected from a Catering Sales Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager picturing the perfect candidate,
• Or just interested in the ins and outs of catering sales coordination,

You’ve come to the right place.

Today, we present a customizable Catering Sales Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Catering Sales Coordinator Duties and Responsibilities

Catering Sales Coordinators oversee all aspects of a catering operation, from the initial client contact to the successful completion of the event.

They work closely with clients to understand their event needs, create suitable menus and service plans, and coordinate staff and resources to ensure client satisfaction.

Their duties and responsibilities include:

• Meeting with potential clients to discuss their catering needs and budget
• Creating personalized menus and service plans for each client
• Coordinating with kitchen staff and chefs to ensure the preparation and presentation of food meet client expectations
• Working with other departments such as marketing and logistics to ensure successful events
• Monitoring the execution of the event to ensure client satisfaction
• Resolving any issues or complaints that may arise during or after the event
• Processing client payments and maintaining accurate financial records
• Building and maintaining relationships with clients for repeat business
• Developing sales strategies to attract new clients and increase revenue
• Ordering necessary supplies and managing inventory

 

Catering Sales Coordinator Job Description Template

Job Brief

We are searching for a highly organized and motivated Catering Sales Coordinator to join our team.

The Catering Sales Coordinator will be responsible for handling all aspects of catering sales, from inquiry to post-event follow-up.

Responsibilities include understanding customer requirements, proposing suitable catering options, and overseeing the coordination of services on the event day.

Our ideal candidate is a detail-oriented professional with excellent communication skills and a background in customer service or sales.

A proven track record in the catering or hospitality industry is highly desirable.

 

Responsibilities

• Handle all incoming catering inquiries and provide prompt responses.
• Understand the specific needs and expectations of each client and provide suitable options.
• Coordinate with the culinary team to plan menus and food presentation based on clients’ requests.
• Prepare and deliver proposals and contracts to prospective clients.
• Coordinate all aspects of the event, including setup, catering service, and breakdown.
• Conduct post-event evaluations to determine how future events could be improved.
• Maintain a database of clients, contracts, and potential leads.
• Continually seek to improve sales techniques and build client relationships.
• Manage client payments and invoices.

 

Qualifications

• Proven work experience as a Catering Sales Coordinator or similar role in the hospitality industry.
• Strong sales skills and ability to build productive business relationships.
• Ability to manage multiple projects independently.
• Excellent problem-solving and organizational skills.
• Excellent written and verbal communication skills.
• Knowledge of catering practices and techniques.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Bachelor’s degree in Business Administration, Marketing, Hospitality Management or relevant field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Catering Sales Coordinator
• Work Environment: This role often involves a mix of office work and on-site event coordination. Some travel may be required.
• Reporting Structure: Reports to the Catering Sales Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Catering Sales Coordinator Do?

A Catering Sales Coordinator typically works for catering companies, hotels, and event planning businesses.

They can also work as independent contractors or consultants.

Their primary role is to liaise with clients and coordinate the sales of catering services for events such as weddings, corporate functions, parties, and conferences.

They ensure that the client’s requirements are met, from the menu selection to the delivery of the service.

Catering Sales Coordinators are responsible for providing quotes, negotiating contracts, and finalizing bookings.

They work closely with chefs and other staff to plan menus and to ensure that the food and beverage service meets the client’s expectations.

Their job also involves handling customer inquiries and complaints, managing relationships with clients, and seeking new business opportunities.

They may also be involved in marketing activities, such as promoting the catering services and attending trade shows or networking events.

Catering Sales Coordinators need excellent communication and organizational skills, as they often manage multiple events simultaneously.

They also need to be knowledgeable about food and beverage trends to provide advice and suggestions to clients.

Above all, the role of a Catering Sales Coordinator is to ensure the satisfaction of the client and the success of the event.

 

Catering Sales Coordinator Qualifications and Skills

A competent Catering Sales Coordinator should have a blend of skills and qualifications that would facilitate efficient operations in catering sales, including:

• Excellent organizational skills to effectively manage and coordinate various catering events simultaneously.
• Strong sales ability to market and sell catering services to potential clients.
• Effective interpersonal skills to maintain a good working relationship with clients, vendors, and team members.
• Exceptional communication skills to clearly express catering packages, negotiate contracts, and address client needs or concerns.
• Financial acumen to oversee budgeting, pricing, and invoicing activities, as well as to identify lucrative sales opportunities.
• Customer service skills to ensure client satisfaction and resolve any issues that may arise during the catering process.
• Problem-solving skills to efficiently deal with any logistical hurdles or customer complaints.
• Knowledge of food and beverage trends, dietary restrictions, and sanitation regulations.
• Attention to detail to coordinate all aspects of an event, from food preparation to venue setup and breakdown.

 

Catering Sales Coordinator Experience Requirements

Entry-level Catering Sales Coordinators may need 1 to 2 years of experience, often gained through an internship or part-time role in event planning or a related field.

Some relevant roles where experience can be gained include Event Coordinator, Sales Assistant, or Customer Service roles.

Candidates applying for Catering Sales Coordinator positions usually have experience in a hospitality or sales related position.

This gives them a strong understanding of customer service, event planning, and food and beverage management.

Candidates with more than 3 years of experience often have developed their skills in catering sales coordination, customer relations, and event management.

They may have also gained experience in negotiating contracts, designing event spaces and managing budgets.

Those with more than 5 years of experience may have leadership experience, having overseen teams or large-scale projects.

They may have also built strong relationships with clients and vendors over the years.

This level of experience prepares them for senior roles within the catering and event planning industry.

 

Catering Sales Coordinator Education and Training Requirements

Catering Sales Coordinators typically need to have a bachelor’s degree in hospitality management, business, marketing, or a related field.

They should also have a solid understanding of food and beverage management, event planning, and customer service.

Some positions might require Catering Sales Coordinators to have a master’s degree in hospitality or business management, especially for larger organizations or high-end establishments.

In addition to formal education, Catering Sales Coordinators need to have experience in sales and catering, usually gained through entry-level positions in the catering or hospitality industry.

Certifications such as Certified Professional in Catering and Events (CPCE) or Certified Meeting Professional (CMP) can demonstrate a Catering Sales Coordinator’s professional competence and commitment to the industry.

Moreover, excellent interpersonal, negotiation, and communication skills are crucial in this role, and these can be developed through on-the-job training and experience.

Continuing education in the form of workshops, seminars, or courses can also be beneficial to stay updated on the latest trends and developments in the catering and event industry.

 

Catering Sales Coordinator Salary Expectations

The average salary for a Catering Sales Coordinator is approximately $45,769 (USD) per year.

However, this amount can vary significantly based on factors such as industry experience, the size and location of the employing company, and the complexity of the events managed.

 

Catering Sales Coordinator Job Description FAQs

What skills does a Catering Sales Coordinator need?

A Catering Sales Coordinator needs strong communication and negotiation skills to interact with clients and suppliers effectively.

They should also possess excellent organizational skills to manage multiple events at the same time.

They need to be detail-oriented to ensure that all aspects of each event are covered.

Proficiency in sales techniques and customer service is also beneficial for this role.

 

Do Catering Sales Coordinators need a specific degree?

While a specific degree is not always required for a Catering Sales Coordinator, a bachelor’s degree in business, marketing, hospitality management, or a related field can be advantageous.

Some employers may accept equivalent experience in event planning or catering services in lieu of a degree.

 

What should you look for in a Catering Sales Coordinator’s resume?

In a Catering Sales Coordinator’s resume, look for experience in sales, event planning, or catering.

It’s also beneficial if they have a strong knowledge of food and beverage services.

Customer service experience, communication skills, and the ability to handle stressful situations should also be evident on their resume.

Certifications related to hospitality or event management can be a plus.

 

What qualities make a good Catering Sales Coordinator?

A good Catering Sales Coordinator is proactive, detail-oriented, and has excellent problem-solving abilities.

They are able to manage multiple tasks at once and work under pressure to ensure successful events.

Good interpersonal skills are crucial as they will be dealing with clients, vendors, and team members on a regular basis.

A passion for food, beverage, and event planning is also a bonus.

 

Is it challenging to hire a Catering Sales Coordinator?

Hiring a Catering Sales Coordinator can be challenging as it requires someone with a unique blend of sales acumen, organizational skills, and passion for event planning.

It may be difficult to find someone with the right balance of these qualities.

Offering a competitive salary, benefits, and a positive work environment can attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve taken an in-depth look at what it truly means to be a Catering Sales Coordinator.

Surprised?

It’s not just about selling catering services.

It’s about crafting memorable events, one menu at a time.

With our comprehensive Catering Sales Coordinator job description template and real-world examples, you’re ready to step into the role.

But why stop there?

Dig deeper with our job description generator. It’s your indispensable tool for creating precise job listings or fine-tuning your resume to perfection.

Remember:

Every catering event is a part of a greater story.

Let’s create memorable experiences. Together.

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