Clinical Aesthetics Coordinator Job Description [Updated for 2025]

In the evolving world of beauty and wellness, the role of a Clinical Aesthetics Coordinator is becoming increasingly significant.

As aesthetic treatments advance, there is a growing demand for skilled professionals who can manage, enhance, and ensure the safety of aesthetic procedures.

So, what exactly is expected from a Clinical Aesthetics Coordinator?

Whether you are:

• A job seeker keen to understand the core of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply curious about the intricacies of aesthetic coordination,

You’ve landed at the right place.

Today, we present a customizable Clinical Aesthetics Coordinator job description template, ready for effortless posting on job boards or career sites.

Let’s dive in.

Clinical Aesthetics Coordinator Duties and Responsibilities

Clinical Aesthetics Coordinators manage administrative tasks in a clinical aesthetics environment and provide support to aesthetic professionals, such as dermatologists, plastic surgeons, and aesthetic therapists.

They also interact with clients, ensure the smooth running of the clinic, and maintain the highest level of customer service.

A Clinical Aesthetics Coordinator’s main duties and responsibilities include:

• Manage appointment bookings and coordinate schedules for medical professionals
• Ensure all paperwork, including patient records and consent forms, are properly organized and updated
• Provide detailed information to clients about aesthetic procedures and aftercare
• Assist in the consultation process by obtaining and recording patient medical histories and current health conditions
• Coordinate patient follow-ups and schedule post-treatment appointments
• Maintain cleanliness and hygiene standards in the clinic
• Handle patient inquiries and complaints, ensuring a high level of customer service at all times
• Oversee inventory management, including ordering and restocking clinic supplies
• Manage billing processes and process patient payments
• Assist in marketing efforts for the clinic, such as social media updates, promotional events, and new service launches

 

Clinical Aesthetics Coordinator Job Description Template

Job Brief

We are seeking a skilled and dedicated Clinical Aesthetics Coordinator to join our team.

The successful candidate will be responsible for providing consultation and treatment services to patients seeking aesthetic improvements.

This includes conducting patient assessments, planning and implementing therapies, and following up post-treatment.

The Clinical Aesthetics Coordinator should have an aesthetic eye, excellent communication skills, and a passion for helping people improve their appearance and confidence.

Previous experience in a similar role in the healthcare or beauty industry is highly desirable.

 

Responsibilities

• Conduct thorough consultations with patients to understand their aesthetic goals.
• Design individualized treatment plans based on patients’ needs and expectations.
• Perform a variety of non-surgical aesthetic treatments.
• Maintain detailed records of treatments performed and progress made.
• Ensure all treatments are carried out safely and professionally.
• Collaborate with other medical professionals to provide comprehensive care.
• Stay informed about the latest advancements in the aesthetics field.
• Address patients’ questions and concerns promptly and professionally.
• Develop and maintain relationships with patients to ensure high patient satisfaction.
• Ensure compliance with health and safety regulations.

 

Qualifications

• Proven experience as an Aesthetics Coordinator or similar role.
• Knowledge of non-invasive aesthetic treatments and products.
• Strong consultation and sales skills.
• Excellent interpersonal and communication skills.
• Attention to detail and aesthetic eye.
• Ability to maintain confidentiality and handle sensitive information.
• Valid nursing license or other relevant certification.
• Basic computer skills for maintaining patient records.

 

Benefits

• Health, dental and vision insurance
• Paid time off
• Professional development opportunities
• Discounts on treatments and products
• Flexible work schedule
• Competitive salary and bonus structure

 

Additional Information

• Job Title: Clinical Aesthetics Coordinator
• Work Environment: This role is based in a clinical setting. Weekend and evening hours may be required to accommodate patient schedules.
• Reporting Structure: Reports directly to the Clinical Director or Practice Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our clinic. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Clinical Aesthetics Coordinator Do?

A Clinical Aesthetics Coordinator primarily works in medical spas, dermatology clinics, and other aesthetic treatment centers.

They are responsible for managing and coordinating aesthetic treatments for clients.

They liaise between the client and the aesthetic clinicians, ensuring that the client understands the procedures, the associated risks, and what to expect post-treatment.

They provide information about the various aesthetic services available and guide clients in choosing the most suitable treatments for their specific needs.

Clinical Aesthetics Coordinators also schedule appointments and manage staff schedules to ensure efficient use of resources.

They often handle administrative duties such as record keeping, managing client files, handling billing and payment, and maintaining supplies and equipment.

They may also be involved in marketing and promotion of the clinic’s aesthetic services, organizing open houses or informational sessions, and creating promotional materials.

Clinical Aesthetics Coordinators often work closely with the clinic’s medical staff, ensuring they are aware of client needs and coordinating pre- and post-treatment care.

They play a crucial role in ensuring that all aspects of the client’s aesthetic journey are managed smoothly and professionally.

Moreover, they need to stay informed about the latest trends and advancements in the aesthetic industry to provide the most current and effective treatments to their clients.

 

Clinical Aesthetics Coordinator Qualifications and Skills

A Clinical Aesthetics Coordinator should have the skills and qualifications that align with the coordination and management of aesthetic clinical services, such as:

• Proven experience in a similar role within a clinical or medical setting, ideally with a focus on aesthetics, dermatology, or a similar specialty.
• Knowledge and understanding of the principles and practices of aesthetic medicine and treatments.
• Highly developed organizational skills to effectively manage appointments, procedures, and client records.
• Strong communication skills, both verbal and written, for interacting with clients, staff, and external partners.
• Excellent customer service skills to ensure clients’ needs are met and their experiences are positive.
• Ability to coordinate and manage multiple tasks and priorities in a fast-paced clinical setting.
• Understanding of and adherence to clinical safety and hygiene standards.
• Basic computer skills for managing digital client records and scheduling systems.
• Ability to handle sensitive information with discretion and confidentiality.

 

Clinical Aesthetics Coordinator Experience Requirements

Clinical Aesthetics Coordinators typically need at least 1 to 2 years of experience in a related role, such as a Medical Aesthetics Assistant or a similar position in a dermatology or plastic surgery clinic.

This experience provides an understanding of the aesthetics industry, as well as the medical procedures often associated with it.

In addition to practical experience, completion of relevant aesthetics or cosmetology programs would provide the theoretical knowledge needed for the position.

Specialized training, such as certification in laser therapy or chemical peels, could also be beneficial.

For Clinical Aesthetics Coordinators seeking roles in larger clinics or medical spas, 3 to 5 years of experience may be required.

This often includes experience in a supervisory or managerial role, as these positions often involve overseeing a team of professionals and coordinating clinic operations.

Candidates with more than 5 years of experience may also be expected to have a background in business management or marketing, as these coordinators often have responsibilities for promoting the clinic’s services, maintaining client relationships, and managing the clinic’s reputation.

 

Clinical Aesthetics Coordinator Education and Training Requirements

Clinical Aesthetics Coordinators typically have a minimum of a high school diploma or equivalent.

However, many employers prefer candidates who have obtained an associate degree or bachelor’s degree in a related field such as nursing, healthcare administration, or aesthetics.

An integral part of their training includes earning a state-licensed certification in aesthetics or cosmetology.

This training covers the basics of skin care, makeup application, hair removal, and other aesthetic procedures.

Moreover, they must be well-versed in medical terminology, patient care procedures, and clinical tasks, making a background in nursing or medical assisting beneficial.

It is also desirable for a Clinical Aesthetics Coordinator to possess some level of administrative skills, as their role often involves scheduling appointments, managing patient records, and overseeing daily operations.

Some employers may require Clinical Aesthetics Coordinators to hold a Certified Medical Assistant (CMA) or a Licensed Practical Nurse (LPN) certification.

Continuing education is important in this field due to the constant advancement in aesthetic technologies and treatments.

Therefore, many professionals decide to participate in ongoing training courses or workshops.

Experience in a clinical setting, specifically within the field of aesthetics, can also be beneficial.

For individuals looking to advance in their career, obtaining a Master’s degree in health administration or a related field can open up opportunities for managerial or executive roles.

 

Clinical Aesthetics Coordinator Salary Expectations

A Clinical Aesthetics Coordinator typically earns an average salary of $56,500 (USD) per year.

The exact salary can differ greatly depending on factors such as years of experience, certifications, geographical location, and the specific organization for which they work.

 

Clinical Aesthetics Coordinator Job Description FAQs

What skills does a Clinical Aesthetics Coordinator need?

A Clinical Aesthetics Coordinator should possess excellent customer service and interpersonal skills as they often interact with patients and clinical staff.

They need strong organizational skills to coordinate various tasks and procedures.

Proficiency in clinical software and computer literacy are also essential.

Basic understanding of aesthetics procedures and medical terms can be very helpful.

 

Do Clinical Aesthetics Coordinators need a degree?

While some positions may require only a high school diploma or equivalent, many employers prefer Clinical Aesthetics Coordinators to have an associate’s or bachelor’s degree in a healthcare-related field.

Experience in a medical or aesthetics setting can also be beneficial.

 

What should you look for in a Clinical Aesthetics Coordinator resume?

A good Clinical Aesthetics Coordinator resume should include experience in a clinical setting, especially if it’s in the aesthetic or cosmetic surgery field.

Look for skills such as appointment scheduling, customer service, and patient care.

Knowledge of clinical software or medical billing can also be a plus.

 

What qualities make a good Clinical Aesthetics Coordinator?

A good Clinical Aesthetics Coordinator is detail-oriented and has excellent organizational skills, allowing them to coordinate various tasks and manage appointments efficiently.

They are also excellent communicators, interacting positively with patients, medical staff, and vendors.

They have the ability to handle stressful situations and maintain patient confidentiality.

 

What is the career path for a Clinical Aesthetics Coordinator?

Clinical Aesthetics Coordinators can advance their careers by pursuing higher education or gaining specialized skills.

They can move into roles such as Clinic Manager, Aesthetic Nurse, or Aesthetician.

Some may also choose to transition into medical sales or marketing roles within the aesthetics industry.

 

Conclusion

And there we have it.

We’ve just given you an insider’s look at what it truly entails to be a Clinical Aesthetics Coordinator.

Intriguing, isn’t it?

It’s not merely about beauty treatments and appointments.

It’s about crafting the future of aesthetics, one client consultation at a time.

Equipped with our comprehensive Clinical Aesthetics Coordinator job description template and real-life examples, you’re ready to take the next step.

But why stop there?

Immerse yourself further with our job description generator. It’s your ultimate tool for creating precision-crafted job listings or refining your resume to the nines.

Never forget:

Every client interaction is a part of the bigger picture.

Let’s shape the future of aesthetics. Together.

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