Clinical Data Coordinator Job Description [Updated for 2025]

In today’s healthcare landscape, the role of Clinical Data Coordinators is more critical than ever.

Advancements in medical technologies continue to evolve, and with each progression, the demand for proficient individuals who can manage, analyze, and protect our clinical data amplifies.

But let’s delve deeper: What’s truly expected from a Clinical Data Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the ins and outs of clinical data coordination,

You’ve come to the right place.

Today, we present a customizable Clinical Data Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s get started.

Clinical Data Coordinator Duties and Responsibilities

Clinical Data Coordinators play a key role in managing data related to clinical trials.

They ensure the accuracy and integrity of clinical data collected in these trials and manage the related administrative duties.

Their main responsibilities include:

• Designing and maintaining clinical databases
• Collecting and managing patient and laboratory data for clinical research projects
• Managing and responding to data queries
• Ensuring data integrity and consistency
• Implementing and managing electronic data capture (EDC) systems
• Training staff on database use and data management principles
• Coordinating with clinical research teams to ensure data collection compliance
• Performing regular audits and quality control of the data
• Preparing and submitting data reports to regulatory authorities and sponsors
• Ensuring compliance with data privacy regulations and standard operating procedures

 

Clinical Data Coordinator Job Description Template

Job Brief

We are seeking an experienced and detail-oriented Clinical Data Coordinator.

The candidate will be responsible for collecting and managing patient data, maintaining patient records, and ensuring data accuracy in clinical trials.

The ideal candidate should have excellent attention to detail, strong knowledge of data entry procedures, and understanding of medical terminologies.

Prior experience in a similar role within a clinical or pharmaceutical environment would be advantageous.

 

Responsibilities

• Collect, manage and maintain patient and laboratory data for clinical research projects.
• Manage case report forms and data entry for clinical trial participants.
• Ensure data quality and integrity in databases.
• Identify, track and resolve queries and discrepancies with respect to research data.
• Collaborate closely with clinicians, researchers and other stakeholders to understand and fulfill data requirements.
• Adhere to ethical standards and comply with regulatory guidelines to ensure patient data privacy.
• Prepare progress reports and summaries for management.
• Assist in the development and implementation of protocols and data management plans.
• Conduct periodic review and quality control of clinical data.
• Participate in training and onboarding of new staff.

 

Qualifications

• Proven work experience as a clinical data coordinator or related role.
• Knowledge of medical terminologies and clinical trial process.
• Proficiency in database management and data entry.
• Strong understanding of confidentiality obligations and nursing best practices.
• Excellent written and verbal communication skills.
• A keen eye for detail along with critical thinking skills.
• Degree in nursing, life sciences or related field is preferred.

 

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Wellness program

 

Additional Information

• Job Title: Clinical Data Coordinator
• Work Environment: Clinical setting with occasional need for travel to participating study sites.
• Reporting Structure: Reports to the Clinical Data Manager.
• Salary: Salary is competitive and commensurate with experience and qualifications.
• Pay Range: $50,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter detailing your qualifications and experience to [email address or application portal].

 

What Does a Clinical Data Coordinator Do?

Clinical Data Coordinators usually work for healthcare institutions, pharmaceutical companies, or clinical research organizations.

They can also work as independent contractors for specific clinical studies.

Their primary role is to manage and coordinate the collection, integration, and quality of clinical trial data.

They work closely with other professionals such as Clinical Data Managers, Biostatisticians, and Clinical Research Associates, ensuring the accuracy, consistency, and security of data.

They are responsible for setting up clinical databases, entering data, and running queries to check for discrepancies or inconsistencies in the clinical data.

They also perform data cleaning activities by resolving queries and ensuring the correct data is reported.

Clinical Data Coordinators assist in drafting and maintaining documentation like data management plans and data validation procedures.

They also ensure adherence to protocols, regulatory requirements, and standard operating procedures during data handling.

Furthermore, they collaborate with IT teams to develop and implement electronic data capture (EDC) systems and train the clinical staff on using these systems.

Ultimately, their goal is to ensure high-quality data that will support the conclusions of the clinical trial and meet ethical and regulatory standards.

 

Clinical Data Coordinator Qualifications and Skills

A Clinical Data Coordinator should have a set of skills and qualifications that are critical for performing the job effectively, including:

• Strong knowledge of clinical research protocols, regulations, and data management principles to effectively manage the data of clinical trials.
• Excellent analytical skills to interpret complex clinical data and identify any inconsistencies or discrepancies.
• Exceptional attention to detail to ensure the accuracy and reliability of clinical data.
• Proficiency in using data management software and electronic data capture (EDC) systems to record, store, and analyze clinical data.
• Strong problem-solving abilities to identify and correct any issues that may arise during the data collection and management process.
• Ability to handle multiple projects and deadlines concurrently, demonstrating exceptional time management skills.
• Excellent communication skills to liaise effectively with the clinical research team, including clinicians, researchers, and statisticians.
• A bachelor’s degree in Life Sciences, Statistics, or a related field, along with relevant work experience in clinical data management or related field.

 

Clinical Data Coordinator Experience Requirements

Entry-level Clinical Data Coordinators often have 1 to 2 years of experience in a clinical setting or in data management.

This experience can be gained through internships or part-time roles in relevant environments such as hospitals, clinics, or research institutions.

These professionals might also have experience in health information technology or medical coding.

Candidates with 3 to 5 years of experience usually have more advanced knowledge in clinical data management, biostatistics, or bioinformatics.

They have typically worked in roles like Clinical Data Manager, Clinical Research Associate, or Clinical Data Analyst, where they gather, interpret, and manage large volumes of medical data.

Those with over 5 years of experience are often considered for senior or supervisory roles.

They may have extensive experience in overseeing clinical trials, managing complex data sets, and ensuring compliance with regulatory standards.

Their background may also include leadership roles in project management within clinical research settings.

In addition, a Clinical Data Coordinator might possess certifications like the Certified Clinical Data Manager (CCDM) credential, which can further demonstrate their expertise and experience in this field.

 

Clinical Data Coordinator Education and Training Requirements

Clinical Data Coordinators usually have a bachelor’s degree in life sciences, nursing, biotechnology, or a related field.

These programs provide the foundation for understanding clinical research, including study design, ethics, and data management.

In addition to their degree, many Clinical Data Coordinators also have a certification in clinical data management.

The Society for Clinical Data Management offers a Certified Clinical Data Manager (CCDM) credential that is recognized worldwide.

Experience in a clinical environment or with clinical data systems is often preferred.

This could be gained through internships, cooperative education programs, or entry-level positions in a related field.

Many Clinical Data Coordinators also have a strong background in computer systems and software, particularly in database management.

Familiarity with software such as Oracle Clinical, ClinTrial, and SAS is beneficial.

To advance in their careers or specialize in a particular area, some Clinical Data Coordinators may choose to pursue a master’s degree in clinical research or a related field.

Like all healthcare professionals, Clinical Data Coordinators must participate in continuous education to stay updated with the latest advancements in clinical research and data management.

This could involve attending workshops, seminars, or courses offered by professional associations and universities.

 

Clinical Data Coordinator Salary Expectations

A Clinical Data Coordinator earns an average salary of $59,987 (USD) per year.

However, the actual earnings can differ based on factors such as the individual’s level of experience, educational background, the employing company, and the geographical location.

 

Clinical Data Coordinator Job Description FAQs

What skills does a Clinical Data Coordinator need?

Clinical Data Coordinators need strong analytical skills to interpret complex data, strong attention to detail to ensure data accuracy, and excellent computer skills to handle various data analysis software.

They should also possess strong communication skills to convey data findings to a range of audiences and have a good understanding of clinical trials processes and protocols.

 

Do Clinical Data Coordinators need a degree?

Yes, a Clinical Data Coordinator typically requires a bachelor’s degree in a related field such as data management, biostatistics or life sciences.

Some roles may require a master’s degree or further certification.

Additionally, experience with clinical trials, data management and regulatory compliance is often preferred.

 

What should you look for in a Clinical Data Coordinator resume?

In a Clinical Data Coordinator’s resume, look for a degree in a relevant field and prior experience in clinical data management or clinical trials.

Certifications related to clinical data management and knowledge of regulatory guidelines are a plus.

Proficiency in data analysis software and strong analytical skills are also important.

 

What qualities make a good Clinical Data Coordinator?

A good Clinical Data Coordinator is meticulous and has a strong attention to detail, as errors can significantly impact clinical trials’ results.

They should be able to work under pressure and meet tight deadlines.

Excellent communication skills are also essential as they will need to present data findings to different audiences.

Further, they should have a deep understanding of regulations governing clinical trials and data management.

 

What are the daily duties of a Clinical Data Coordinator?

On a typical day, a Clinical Data Coordinator might be responsible for collecting and processing clinical trial data, ensuring the accuracy and consistency of data sets, identifying and resolving data discrepancies, and preparing reports.

They may also liaise with various teams to ensure data quality and compliance, participate in project meetings, and assist in the development of data management plans.

 

Conclusion

And there we have it.

Today, we’ve unveiled the real essence of being a Clinical Data Coordinator.

Surprise, surprise?

It’s not just about managing databases.

It’s about shaping the future of healthcare, one data point at a time.

Armed with our ready-to-use Clinical Data Coordinator job description template and real-life examples, you’re all geared up to make your move.

But why halt here?

Go a step further with our job description generator. It’s your next station for crafting pinpoint-accurate listings or refining your resume to perfection.

Remember:

Every bit of data contributes to the larger narrative.

Let’s shape that future. Together.

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