Clinical Supplies Coordinator Job Description [Updated for 2025]

In the field of healthcare, the role of a Clinical Supplies Coordinator is pivotal.

As medical advancements evolve, so does the demand for skilled professionals who can effectively manage, distribute, and oversee our healthcare supplies.

But what does a Clinical Supplies Coordinator actually do?

Whether you are:

• A job aspirant trying to understand the core responsibilities of this role,
• A hiring manager defining the perfect candidate,
• Or simply interested in the intricacies of clinical supplies coordination,

You’ve come to the right place.

Today, we present a customizable Clinical Supplies Coordinator job description template, tailored for easy posting on job boards or career sites.

Let’s dive in.

Clinical Supplies Coordinator Duties and Responsibilities

Clinical Supplies Coordinators are tasked with the planning, coordinating, and tracking of clinical supplies for various healthcare facilities.

They ensure the necessary clinical supplies are available when needed and maintain optimal inventory levels for the smooth running of the facility.

Duties and responsibilities include:

• Oversee and maintain optimal inventory levels of clinical supplies
• Collaborate with various departments to assess their clinical supply needs
• Manage purchasing and distribution of clinical supplies
• Ensure proper storage and handling of clinical supplies
• Coordinate with suppliers and negotiate contracts to ensure cost-effectiveness
• Maintain records of received goods and monitor expiry dates
• Conduct regular audits to ensure accuracy of inventory
• Implement and maintain inventory management systems to track supplies
• Monitor usage trends and adjust inventory levels as needed
• Ensure compliance with healthcare regulations and safety standards
• Assist in budget preparation and cost analysis for clinical supplies
• Resolve any issues related to delivery or quality of supplies

 

Clinical Supplies Coordinator Job Description Template

Job Brief

We are seeking a dedicated Clinical Supplies Coordinator to manage and organize all aspects of our clinical supplies.

The Clinical Supplies Coordinator will be responsible for coordinating with clinical teams and external vendors to ensure the timely and cost-effective procurement, storage, and delivery of clinical supplies.

The ideal candidate will have excellent organizational and communication skills, with a keen attention to detail.

Experience in a healthcare, pharmaceutical or biotech environment is a plus.

 

Responsibilities

• Coordinate with clinical teams to understand clinical supply needs
• Work with vendors to ensure timely procurement of clinical supplies
• Manage storage and inventory of clinical supplies
• Oversee the delivery of clinical supplies to relevant departments or sites
• Monitor supply levels and anticipate future needs
• Ensure compliance with regulatory guidelines and good manufacturing practices
• Prepare reports on supply usage and costs
• Maintain relationships with vendors and negotiate contracts
• Identify opportunities for cost savings and process improvements

 

Qualifications

• Proven work experience as a Clinical Supplies Coordinator or similar role in healthcare or pharma
• Knowledge of clinical supply chain management
• Familiarity with good manufacturing practices (GMP)
• Strong organizational and planning skills
• Excellent communication and negotiation abilities
• Attention to detail
• Proficiency in MS Office and inventory management software
• Degree in supply chain management, logistics or relevant field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Clinical Supplies Coordinator
• Work Environment: This role is based in a hospital or clinic setting. Some travel may be required for vendor meetings or inter-departmental coordination.
• Reporting Structure: Reports to the Supply Chain Manager or Clinical Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Clinical Supplies Coordinator Do?

Clinical Supplies Coordinators typically work in pharmaceutical companies, research institutions, or hospitals.

They can also be found in organizations involved in clinical trials and research.

Their primary role is to manage, monitor, and coordinate the inventory of clinical supplies needed for research or patient care.

This includes ensuring that all necessary supplies are available, ordering and receiving new supplies, and maintaining accurate inventory records.

They work closely with various departments, such as pharmacy, nursing, and research, to understand their supply needs and ensure they are met.

They may also collaborate with suppliers to negotiate pricing or resolve issues.

Their responsibilities also include tracking the use of clinical supplies and forecasting future needs based on trends and upcoming projects.

They may also be involved in the inspection of supplies to ensure they meet quality and safety standards.

Clinical Supplies Coordinators are also in charge of maintaining compliance with regulatory standards related to the handling, storage, and disposal of clinical supplies.

They may be involved in the development and implementation of policies and procedures to ensure these standards are met.

Furthermore, in the context of clinical trials, they might also be responsible for the preparation and shipping of clinical trial materials to study sites, and ensuring the correct handling and storage of these materials at the sites.

 

Clinical Supplies Coordinator Qualifications and Skills

A competent Clinical Supplies Coordinator should possess a set of skills and qualifications that align with your job description, such as:

• Experience and knowledge in clinical supplies and inventory management to ensure all materials are in stock and ready for use.
• Exceptional attention to detail and organization skills to maintain accurate records of supplies and inventory levels.
• Excellent communication skills to effectively coordinate with clinical staff, vendors, and supply chain management teams.
• Ability to handle multiple tasks and prioritize workload efficiently to keep up with the fast-paced clinical environment.
• Problem-solving skills to swiftly identify and resolve any issues related to supply shortages, delivery delays, or other logistical problems.
• Understanding of clinical operations and medical terminology to facilitate effective communication with healthcare professionals.
• Proficiency in using inventory management software and computer systems to maintain accurate records and generate reports.
• Strong customer service skills to ensure satisfaction of both internal and external clients.
• Physical abilities to lift and move heavy boxes of supplies, if necessary.

 

Clinical Supplies Coordinator Experience Requirements

Clinical Supplies Coordinators should ideally have a minimum of 1 to 2 years of experience in a healthcare or pharmaceutical environment, preferably in a role that required logistical or supply chain management tasks.

This practical experience is often gained through internships, temporary roles, or full-time positions.

Many employers prefer candidates with experience in the coordination of clinical supplies, stock management, and knowledge of Good Manufacturing Practices (GMP).

Understanding global import/export regulations and experience with Interactive Response Technology (IRT) systems is also a significant advantage.

Professionals with more than 3 years of experience often have developed skills in project management, vendor relationship management, and have a comprehensive understanding of clinical trial processes.

Those with more than 5 years of experience may have leadership experience and have been responsible for managing complex supply chains, coordinating multiple clinical trials simultaneously, and overseeing a team of coordinators.

These individuals are often ready for higher-level roles such as Clinical Supplies Manager or Director.

 

Clinical Supplies Coordinator Education and Training Requirements

Clinical Supplies Coordinators typically require a bachelor’s degree in life sciences, pharmacy, business administration, or a related field.

Fundamental understanding of the pharmaceutical industry and clinical trials is crucial for this role, and it can be gained through relevant coursework or internships.

Some roles might require a candidate to have a postgraduate degree or certification in clinical research or supply chain management, to ensure a more comprehensive understanding of the industry and its operations.

Knowledge of Good Manufacturing Practice (GMP) and Good Clinical Practice (GCP) standards is often required, and specific training or certifications in these areas can be beneficial.

Clinical Supplies Coordinators must also have strong organizational and communication skills, which can be enhanced through relevant training programs.

While not always mandatory, experience in clinical research, pharmaceuticals, or supply chain management can give candidates an edge, and there are many relevant courses and certifications available to gain this experience.

Continuing education and staying updated with the latest trends in the pharmaceutical industry and supply chain management is important for career advancement in this field.

 

Clinical Supplies Coordinator Salary Expectations

A Clinical Supplies Coordinator earns an average salary of $57,600 (USD) per year.

The actual salary may vary depending on factors such as years of experience, specific skills, employer size, and geographical location.

 

Clinical Supplies Coordinator Job Description FAQs

What is the difference between a Clinical Supplies Coordinator and a Clinical Supplies Manager?

A Clinical Supplies Coordinator is primarily responsible for assisting in the coordination and tracking of clinical supplies for studies or trials, including inventory management, labeling, and shipping.

They may also support the creation and implementation of project plans.

On the other hand, a Clinical Supplies Manager oversees these processes and is responsible for strategic planning, team management, and ensuring compliance with regulations.

 

What qualifications does a Clinical Supplies Coordinator need?

A Clinical Supplies Coordinator typically needs a Bachelor’s degree in a related field, such as Logistics, Supply Chain Management, or Life Sciences.

Relevant experience in clinical supplies, logistics, or pharmaceuticals is usually preferred.

They may also need knowledge of Good Manufacturing Practice (GMP), Good Clinical Practice (GCP), and other regulatory standards.

 

What are the daily tasks of a Clinical Supplies Coordinator?

Daily tasks for a Clinical Supplies Coordinator may include maintaining accurate inventory of clinical supplies, coordinating the shipment and receipt of supplies, handling documentation related to supply activities, ensuring adherence to regulations, and liaising with different teams involved in clinical studies or trials.

 

What skills are important for a Clinical Supplies Coordinator?

Important skills for a Clinical Supplies Coordinator include organizational skills, attention to detail, and the ability to multitask.

They should also have strong communication skills to collaborate effectively with different teams and departments.

Knowledge of inventory management systems and proficiency in Microsoft Office, especially Excel, is often required.

They should also understand regulations regarding clinical supplies and be able to work in a fast-paced environment.

 

Is a Clinical Supplies Coordinator a demanding job?

The role of a Clinical Supplies Coordinator can be demanding due to the need to manage multiple tasks simultaneously and to ensure the timely and accurate delivery of clinical supplies.

The job can involve dealing with unexpected issues, such as supply shortages or transportation delays, which require problem-solving skills and flexibility.

The role also carries a significant responsibility, as any errors could potentially impact clinical studies or trials.

 

Conclusion

So there you have it.

Today, we’ve given you a peek behind the scenes of what it really means to be a Clinical Supplies Coordinator.

And guess what?

It’s not just about managing supplies.

It’s about ensuring the seamless execution of clinical trials, one shipment at a time.

With our go-to Clinical Supplies Coordinator job description template and real-world examples, you’re all set to chart your career path.

But why stop there?

Dig deeper with our job description generator. It’s your stepping stone to creating precision-crafted job listings or refining your resume to perfection.

Remember:

Every shipment coordinated is a step towards successful clinical trials.

Let’s shape the future of clinical research. Together.

How to Become a Clinical Supplies Coordinator (Complete Guide)

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