Clinical Trials Coordinator Job Description [Updated for 2025]

In the realm of healthcare, the importance of Clinical Trials Coordinators is more pronounced than ever.

As medical advancements continue to progress, there is an increasing demand for skilled professionals who can oversee, organize, and protect our clinical trial processes.

But what exactly is expected from a Clinical Trials Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the ideal candidate,
• Or merely fascinated by the intricate operations of clinical trials,

You’re in the right place.

Today, we introduce a customizable Clinical Trials Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Clinical Trials Coordinator Duties and Responsibilities

Clinical Trials Coordinators are responsible for overseeing and organizing clinical trials, ensuring that they are carried out in accordance with ethical and regulatory standards.

They are involved in all stages of the clinical trial process, from planning and recruitment to data collection and analysis.

Here are the duties and responsibilities of a Clinical Trials Coordinator:

• Coordinate and manage clinical trial activities, ensuring all projects are completed on time and on budget
• Recruit, screen, and monitor participants, ensuring their eligibility for trials
• Develop protocols and procedures for clinical trials
• Ensure compliance with all local, state, federal, and international regulatory requirements
• Collect, process, and manage patient data and medical records in accordance with regulations
• Work closely with investigators, sponsors, and other team members to ensure the successful execution of clinical trials
• Prepare and manage all documentation related to clinical trials, including consent forms, case report forms, and regulatory binders
• Monitor and report adverse events and side effects to appropriate medical or regulatory bodies
• Conduct regular site visits to monitor progress and ensure protocol compliance
• Provide education and support to participants and their families, answering any questions they may have about the trial

 

Clinical Trials Coordinator Job Description Template

Job Brief

We are seeking a dedicated Clinical Trials Coordinator to oversee the daily operations of clinical trials.

The Clinical Trials Coordinator is responsible for the design, implementation, and monitoring of clinical trials.

Duties include organizing and preparing necessary documentation, obtaining informed consent from trial participants, and ensuring compliance with all regulatory guidelines and standards.

Our ideal candidate has a solid background in clinical research, is detail-oriented, and able to manage multiple tasks efficiently.

 

Responsibilities

• Coordinate the day-to-day activities of clinical trials.
• Prepare and manage all necessary documentation including case report forms, consent documents, and regulatory submissions.
• Obtain informed consent from trial participants.
• Ensure compliance with protocol and overall clinical objectives.
• Record, manage, and maintain study data and patient information.
• Assist in preparing reports and analyses.
• Maintain contact with study sponsors and regulatory authorities.
• Ensure protection of study patient rights and safety during clinical trials.
• Participate in the development of study budgets and timelines.

 

Qualifications

• Bachelor’s degree in a related field such as Life Sciences, Nursing, or Health Science.
• Proven experience in clinical research or as a Clinical Trials Coordinator.
• Strong knowledge of Good Clinical Practice (GCP) and regulatory compliance.
• Excellent communication, organizational, and multi-tasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Clinical Trials Coordinator
• Work Environment: Hospital or clinic setting. May require travel for meetings or to monitor trial sites.
• Reporting Structure: Reports to the Director of Clinical Research or Principal Investigator.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Clinical Trials Coordinator Do?

Clinical Trials Coordinators play a crucial role in the medical research field, primarily working in hospitals, universities, pharmaceutical companies, or clinical research organizations.

Their primary responsibility is to coordinate and manage clinical trials, ensuring that they adhere to all ethical guidelines, protocols, and regulations.

They are involved in every stage of a clinical trial from conception to completion.

This includes preparing trial protocols, liaising with ethics committees for approval, designing data collection forms, recruiting and screening trial participants, and ensuring accurate data collection.

Clinical Trials Coordinators also monitor the progress of the trial, dealing with any issues that arise, and ensuring that all relevant information is accurately recorded and reported.

Additionally, they liaise with doctors, nurses, and other members of the research team, as well as with the trial participants, ensuring their well-being and safety throughout the trial.

At the end of the trial, they are often involved in data analysis and the preparation of reports and publications.

They may also assist in implementing changes to clinical practice based on the results of the trial.

 

Clinical Trials Coordinator Qualifications and Skills

A Clinical Trials Coordinator should possess a combination of technical knowledge, organizational skills and interpersonal abilities.

These qualifications and skills include:

• A strong understanding of clinical trial procedures, protocols and ethical considerations to ensure that trials are conducted efficiently and in compliance with regulations.
• Excellent communication skills to interface with a variety of stakeholders, including patients, families, physicians, and research staff, and effectively explain the trial process and answer queries.
• Strong organizational skills to manage multiple trials concurrently, track progress, maintain documentation and ensure all steps are completed in a timely and accurate manner.
• Problem-solving abilities to anticipate and address issues that may arise during the trial process, such as participant recruitment challenges, data inconsistencies, or ethical dilemmas.
• Attention to detail to ensure accurate data collection, record keeping and reporting, which are crucial to the integrity of the trial’s results.
• Interpersonal skills to build and maintain relationships with trial participants and their families, ensuring they feel supported and well-informed throughout the trial process.
• Knowledge of medical terminology and the ability to comprehend and follow complex clinical protocols and procedures.
• Proficiency in using computer software and databases to record and analyze trial data.

 

Clinical Trials Coordinator Experience Requirements

Clinical Trials Coordinators typically require a bachelor’s degree in life sciences, nursing, or a related field.

This academic background equips them with the necessary knowledge about health, disease, and the scientific method, which are fundamental to their roles.

Entry-level Clinical Trials Coordinators may have 1 to 2 years of experience working in clinical research or a related field.

This could be gained through internships or part-time roles at hospitals, research institutes, or pharmaceutical companies.

They are usually expected to have some experience with tasks such as data collection, patient interaction, and ethics submission.

Candidates with 3 to 5 years of experience often have enhanced skills in areas such as study design, data analysis, and regulatory compliance.

They have likely managed some aspects of a clinical trial and may have experience with more complex protocols or study populations.

Clinical Trials Coordinators with more than 5 years of experience usually have a solid track record of successfully managing clinical trials from start to finish.

They may have leadership experience, having supervised junior coordinators or research assistants.

At this level, coordinators may also have experience collaborating with various stakeholders including investigators, sponsors, and ethical review boards.

 

Clinical Trials Coordinator Education and Training Requirements

A Clinical Trials Coordinator generally requires a bachelor’s degree in a health-related field such as nursing or medical science.

They must have a strong understanding of the medical terminology, clinical procedures and ethical standards that are associated with clinical trials.

This knowledge is usually gained through their undergraduate studies and further on-the-job training.

In addition to a bachelor’s degree, many Clinical Trials Coordinators hold a master’s degree in health administration, public health or a related field.

This advanced degree helps them understand the complex organizational and administrative tasks associated with coordinating clinical trials.

Clinical Trials Coordinators also need to be well-versed with Good Clinical Practice (GCP) guidelines.

As such, obtaining a certification in GCP, provided by organizations such as the Association of Clinical Research Professionals, can greatly enhance a candidate’s prospects.

Experience in a clinical setting or previous experience in conducting clinical trials is also highly beneficial for this role.

Continuing professional development through relevant courses and workshops is encouraged as it allows coordinators to stay up-to-date with advancements in the field of clinical trials.

The position often requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively with a diverse range of stakeholders.

 

Clinical Trials Coordinator Salary Expectations

A Clinical Trials Coordinator can expect to earn an average salary of $62,292 (USD) per year.

However, the actual salary can vary significantly based on factors such as years of experience, educational qualifications, the complexity of the trials they are managing, and the location of the job.

Additionally, bonuses and benefits can also affect the total compensation.

 

Clinical Trials Coordinator Job Description FAQs

What skills does a Clinical Trials Coordinator need?

A Clinical Trials Coordinator should possess strong organizational and management skills as they are responsible for overseeing multiple aspects of a clinical trial.

They need to be detail-oriented to ensure all trial protocols are adhered to and data is accurately collected and recorded.

Strong communication skills are also required to effectively liaise with trial participants, investigators, and other relevant stakeholders.

Additionally, knowledge of medical terminology and proficiency in using clinical trial management systems is beneficial.

 

Do Clinical Trials Coordinators need a degree?

Yes, Clinical Trials Coordinators generally need a bachelor’s degree in a health-related field such as nursing, life sciences, or pharmacology.

Some roles may require a master’s degree or a professional certification like the Certified Clinical Research Professional (CCRP).

Experience in clinical research or healthcare settings can also be advantageous.

 

What should you look for in a Clinical Trials Coordinator resume?

When reviewing a Clinical Trials Coordinator resume, look for a degree in a relevant field, and prior experience in clinical research or healthcare.

Look for specific roles or projects where the candidate has shown competence in managing clinical trials.

Skills in data management, patient recruitment, and communication with cross-functional teams should also be highlighted.

Certifications in clinical research or related fields are a plus.

 

What qualities make a good Clinical Trials Coordinator?

A good Clinical Trials Coordinator is meticulous, ensuring all trial protocols are followed and data is accurately recorded.

They should be adept at managing multiple tasks and responsibilities concurrently.

Excellent communication skills are essential to effectively collaborate with various stakeholders involved in a trial.

Additionally, they should demonstrate empathy and patience when interacting with trial participants, understanding their needs and addressing their concerns.

 

Is it difficult to hire a Clinical Trials Coordinator?

The difficulty in hiring a Clinical Trials Coordinator can depend on several factors.

As this role requires specific skills and experience, finding qualified candidates can be challenging.

However, providing a competitive salary, opportunities for professional development, and a supportive work environment can attract high-quality candidates.

It can also be helpful to work with recruitment agencies that specialize in healthcare or clinical research roles.

 

Conclusion

Here we are.

Today, we’ve revealed the true essence of being a Clinical Trials Coordinator.

And you know what?

It’s not just about managing experiments.

It’s about paving the path for medical advancements, one clinical trial at a time.

With our handy Clinical Trials Coordinator job description template and real-world examples, you’re all ready to step forward.

But why end here?

Dig deeper with our job description generator. It’s your essential tool for crafting spot-on job listings or fine-tuning your resume to perfection.

Remember:

Every clinical trial is a step towards a healthier future.

Let’s shape that future. Together.

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