Coffee Event Organizer Job Description [Updated for 2025]

In the world of gastronomy, the focus on coffee event organizers has never been stronger.

As coffee culture continues to grow, with every sip, the demand for skilled individuals who can plan, execute, and elevate our coffee events heightens.

But let’s grind down to the details: What’s truly expected from a coffee event organizer?

Whether you are:

• A job seeker trying to understand the crux of this role,
• A hiring manager brewing the perfect job profile,
• Or simply a coffee enthusiast curious about the intricacies of organizing coffee events,

You’ve come to the right place.

Today, we present a customizable coffee event organizer job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Coffee Event Organizer Duties and Responsibilities

Coffee Event Organizers are responsible for planning, executing, and managing events related to coffee.

This may include coffee tasting sessions, barista workshops, coffee trade shows, or coffee brewing contests.

Their main duties and responsibilities include:

• Understanding the objectives and requirements for each event
• Planning event details such as location, schedule, and participant registration
• Coordinating with vendors to arrange for necessary supplies and equipment
• Organizing and managing event logistics, such as transportation and accommodation for participants
• Working with coffee experts and baristas for workshops or presentations
• Overseeing event operations to ensure smooth execution and addressing any issues that arise
• Promoting the event through various channels, including social media and press releases
• Maintaining a budget and ensuring all expenses are within the allocated funds
• Evaluating the success of each event and gathering feedback for improvement
• Keeping up-to-date with coffee trends and incorporating them into events

 

Coffee Event Organizer Job Description Template

Job Brief

We are looking for an enthusiastic and detail-oriented Coffee Event Organizer to plan, manage, and execute coffee-centric events.

The Coffee Event Organizer responsibilities include liaising with vendors, securing venues, curating coffee tastings, and coordinating event logistics.

Our ideal candidate has a genuine passion for coffee culture, an understanding of event planning, and exceptional interpersonal skills.

Ultimately, the role of the Coffee Event Organizer is to create memorable coffee events that meet the highest standards of quality and customer satisfaction.

 

Responsibilities

• Plan, design, and produce coffee events while managing all project delivery elements within time limits
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order
• Manage all event operations (preparing venue, invitations etc.)
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards
• Assess an event’s overall success and submit reports
• Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations
• Source and negotiate with vendors and suppliers
• Keep inventory of backdrops, projectors, computers, and other display materials

 

Qualifications

• Proven experience as an event organizer
• Impressive portfolio of previously managed events (coffee events, meetings, parties, corporate events)
• Excellent time management and communication skills
• Sales skills and ability to build productive business relationships
• Ability to manage multiple projects independently
• MS Office proficiency
• Willing to submit references from previous clients
• BS in Event Management or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Coffee Event Organizer
• Work Environment: Office setting with frequent travel to event locations. Weekend or evening work may sometimes be required.
• Reporting Structure: Reports to the Event Coordinator or Event Management Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Coffee Event Organizer Do?

Coffee Event Organizers are specialized event planners who focus on planning and executing events centered around coffee.

These events can range from coffee tasting sessions, barista competitions, to coffee trade fairs.

These professionals are responsible for conceiving, planning, organizing, and executing coffee-themed events.

They work closely with coffee houses, suppliers, and baristas to ensure the best coffee experience for attendees.

They are involved in every aspect of the event, from selecting the venue, deciding on the event format, arranging for coffee equipment, to hiring skilled baristas.

They also manage the logistics of the event, including setting up and breaking down the event venue.

Coffee Event Organizers work with different vendors and suppliers to source the best quality coffee beans and equipment.

They also arrange for the tasting sessions and ensure that all safety and health regulations are followed.

In addition to planning and coordination, they also play a key role in marketing the event.

They create and manage promotional campaigns, use social media to build a buzz about the event, and collaborate with local media to get coverage.

After the event, Coffee Event Organizers gather feedback from attendees to continuously improve future events.

They also manage the financial aspects of the event, including budget planning and accounting.

 

Coffee Event Organizer Qualifications and Skills

A competent Coffee Event Organizer should have the skills and qualifications that are essential for the role, such as:

• Event planning skills to conceptualize, plan, and execute coffee events in an organized and efficient manner.
• Knowledge of coffee varieties and brewing methods to effectively plan coffee-tasting sessions and educational workshops.
• Interpersonal and communication skills to interact with event attendees, vendors, baristas, and sponsors, ensuring smooth communication at all levels.
• Marketing and promotional skills to effectively promote the event, engage potential attendees, and create a buzz around the event.
• Financial management skills to budget the event, negotiate with vendors and sponsors, and ensure the event is profitable.
• Crisis management skills to quickly address and resolve any issues or unexpected situations that arise before or during the event.
• Customer service skills to ensure attendee satisfaction and handle any queries or complaints in a professional manner.
• Physical stamina to manage the rigors of event setup, execution, and breakdown, often working long hours.

 

Coffee Event Organizer Experience Requirements

Entry-level Coffee Event Organizers usually have 1 to 2 years of experience, often gained through part-time roles, internships, or assisting in organizing events, ideally in the food and beverage industry.

Relevant experience in hospitality or customer service can also be beneficial.

These professionals can gain on-the-job experience in roles like Event Planner, Event Coordinator, Barista, or other food and beverage related roles.

Experience in working with coffee – its sources, types, and brewing techniques, can give an extra edge to candidates for this job role.

Candidates with more than 3 years of experience often develop their organizational skills, networking abilities and knowledge of coffee industry trends in entry-level Coffee Event Organizer roles.

They might have experience in organizing coffee tastings, barista championships, coffee product launches, or coffee seminars.

Those with more than 5 years of experience may have some leadership experience in their background and may be ready for a managerial position in coffee event organizing.

They might also have a strong network in the coffee industry and a proven track record of successful coffee events.

These professionals might also have experience with budget management, contract negotiation, vendor relations, and promotional activities for coffee events.

 

Coffee Event Organizer Education and Training Requirements

A Coffee Event Organizer usually has a bachelor’s degree in Event Planning, Marketing, Business or a related field.

This role involves coordinating and managing all aspects of a coffee event, from the initial planning to the final execution, hence a thorough understanding of event planning and logistics is crucial.

Although not a firm requirement, a strong background or interest in coffee, including its cultivation, roasting, and brewing methods, will be highly beneficial in this role.

Knowledge of different coffee cultures, artisanal coffee trends, and specialty coffee can contribute to creating diverse and engaging events.

Experience in the food and beverage industry or in hospitality can also be an advantage.

This can be gained through internships, part-time jobs, or even volunteer work at similar events.

For those seeking to further specialize in coffee events, certifications such as the Specialty Coffee Association’s Coffee Skills Program or the Barista Guild’s Certificate Program can be beneficial.

Having additional certifications in food safety and handling, or a certification as a meeting professional may also be advantageous.

Good organizational, budgeting, and communication skills are essential, as is a strong network of suppliers and vendors in the coffee industry.

Candidates who show an ongoing commitment to learning about coffee and the industry are typically the most successful.

 

Coffee Event Organizer Salary Expectations

A Coffee Event Organizer typically earns an average salary of $50,000 (USD) per year.

However, the actual earnings can vary significantly based on factors such as the scale of the event, level of experience, location, and the hiring company.

 

Coffee Event Organizer Job Description FAQs

What skills does a Coffee Event Organizer need?

A Coffee Event Organizer should possess excellent communication and organizational skills as they will be dealing with suppliers, vendors, and customers.

They should have a good understanding of coffee and coffee culture.

They must be detail-oriented to ensure all aspects of the event run smoothly and have problem-solving skills to deal with any issues that may arise.

 

Do Coffee Event Organizers need a degree?

While a degree is not specifically required, having a degree in event management, hospitality, or a related field can certainly be beneficial.

More important is having experience in event planning and a solid understanding of coffee.

Some coffee event organizers might also have certifications from coffee associations or organizations.

 

What should you look for in a Coffee Event Organizer’s resume?

Look for past experience in event management, particularly in the coffee industry.

Knowledge of coffee, from bean to brew, is essential.

Check for any relevant certifications or qualifications.

Strong interpersonal and communication skills are also important, as the role involves liaising with different people, including vendors, customers, and staff.

 

What qualities make a good Coffee Event Organizer?

A good Coffee Event Organizer is passionate about coffee and has a deep understanding of the industry.

They are creative, able to come up with unique ideas for events that attract attendees and create memorable experiences.

They have strong problem-solving skills, able to adapt quickly when things don’t go to plan.

Good time management and attention to detail are crucial to ensure everything runs smoothly on the day of the event.

 

Is it difficult to hire a Coffee Event Organizer?

Hiring a Coffee Event Organizer can be challenging as it requires a unique combination of skills and experience.

The candidate must have a strong background in event management as well as a deep understanding of coffee.

This combination can be hard to find, but with the right recruitment strategies, it’s possible to find the perfect candidate for the job.

 

Conclusion

And there you have it.

Today, we’ve uncovered the secrets behind what it truly means to be a coffee event organizer.

Surprise, surprise!

It’s not just about brewing coffee.

It’s about orchestrating a delightful experience, one cup at a time.

With our go-to coffee event organizer job description template and real-life examples, you’re ready to step into the spotlight.

But why halt your journey there?

Explore further with our job description generator. It’s your next pit stop for meticulously-crafted listings or perfecting your resume to a T.

Remember:

Every cup of coffee is a part of a larger, invigorating experience.

Let’s brew that future. Together.

How to Become a Coffee Event Organizer (Complete Guide)

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