Commercial Property Manager Job Description [Updated for 2025]

In the world of real estate, the importance of commercial property managers is paramount.

As markets evolve, there is a rising demand for skilled professionals who can manage, optimize, and protect our commercial property portfolio.

But let’s delve deeper: What’s truly expected from a commercial property manager?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the dynamics of commercial property management,

You’re in the right place.

Today, we present a customizable commercial property manager job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Commercial Property Manager Duties and Responsibilities

Commercial Property Managers oversee the operation, management, and maintenance of commercial properties such as office buildings, shopping centers, industrial spaces, and warehouses.

They are responsible for maximizing the efficiency, profitability, and value of these properties.

Their duties and responsibilities include:

• Oversee and manage the daily operations of commercial properties
• Set, negotiate and enforce lease terms and conditions
• Coordinate and supervise maintenance, security, cleaning and other services to ensure the property is well-maintained
• Inspect properties regularly to identify and resolve issues
• Prepare and manage budgets, financial reports, and contracts
• Ensure compliance with property regulations and legal requirements
• Communicate regularly with tenants to address concerns, ensure satisfaction and maintain good relationships
• Market and promote properties to attract prospective tenants
• Arrange property viewings and negotiate lease agreements
• Keep accurate records of property status, financial transactions, contracts and other important documents

 

Commercial Property Manager Job Description Template

Job Brief

We are looking for a dedicated and experienced Commercial Property Manager to join our team.

In this role, you will be responsible for the management of commercial properties, ensuring that they are maintained to a high standard and remain fully leased.

Commercial Property Manager responsibilities include managing tenant relationships, overseeing maintenance and repair issues, and ensuring that all properties comply with regulations and standards.

The ideal candidate should have a deep understanding of real estate industry norms, a knack for problem-solving, and excellent interpersonal skills.

 

Responsibilities

• Manage and oversee operations, maintenance, administration, and improvement of commercial properties.
• Build and maintain strong relationships with tenants, negotiate leases and renewals.
• Inspect properties regularly to identify issues and necessary repairs.
• Coordinate with maintenance and repair teams to ensure timely completion of tasks.
• Ensure properties comply with regulations and property standards.
• Prepare and manage budgets, financial reports, lease administration and rent collection.
• Communicate with stakeholders regarding property performance.
• Organize and manage property viewings for prospective tenants.
• Coordinate property insurance, taxes, and utilities.
• Resolve tenant complaints and enforce rules of occupancy.

 

Qualifications

• Proven work experience as a commercial property manager.
• Ability to understand and explain lease terms and legal issues pertaining to property management.
• Excellent knowledge of property management and real estate market conditions.
• Working knowledge of property maintenance and repairs.
• Strong organizational and time management skills.
• Excellent negotiation and customer service skills.
• Proficiency in property management software.
• Real Estate License may be required.
• BSc degree in Real Estate, Business Administration or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Commercial Property Manager
• Work Environment: Office setting with some travel required for property inspections and meetings with tenants.
• Reporting Structure: Reports to the Director of Property Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $105,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Commercial Property Manager Do?

Commercial Property Managers oversee the day-to-day operations of buildings and complexes such as shopping centers, office buildings, or industrial properties.

They are responsible for maintaining the property, negotiating leases, collecting rent, and managing relationships with tenants.

These professionals work closely with property owners to ensure that all financial and business-related operations are handled properly.

They also handle tenant complaints, implement rent collection measures, and coordinate property maintenance and repairs.

Commercial Property Managers monitor local real estate market trends to determine competitive lease prices and to ensure that the properties they manage are profitable.

Their role may also include marketing available properties, screening potential tenants, and preparing lease agreements.

In some cases, they are responsible for managing property budgets and financial statements, and they may also coordinate with legal professionals for eviction proceedings or other legal issues related to the property.

The ultimate goal of a Commercial Property Manager is to ensure the smooth running and profitability of the property they manage, while also providing a satisfactory experience for tenants.

 

Commercial Property Manager Qualifications and Skills

A proficient Commercial Property Manager should possess the following skills and qualifications:

• Real estate knowledge to understand various commercial property types and the market conditions affecting them.
• Interpersonal skills to maintain good relationships with tenants, property owners, and service providers.
• Financial management skills to analyze the profitability of real estate investments, create budgets, and monitor expenditures.
• Contract negotiation skills to secure favorable lease terms and service agreements.
• Problem-solving skills to address tenant complaints, maintenance issues, and other property management challenges in a timely and effective manner.
• Organizational skills to manage multiple properties, tenants, and tasks simultaneously.
• Communication skills to convey information effectively to property owners, tenants, and service providers, as well as to prepare written property reports and lease documents.
• Customer service skills to ensure tenant satisfaction and loyalty, which is crucial for maintaining high occupancy rates.
• Knowledge of property law and regulations to ensure compliance with local, state, and federal laws related to property management.

 

Commercial Property Manager Experience Requirements

Commercial Property Managers are typically expected to have a minimum of 2 to 3 years of experience in property management, preferably in the commercial sector.

This experience can be gained through roles such as Assistant Property Manager, Leasing Consultant, or Property Administrator.

Candidates should be familiar with property management software, financial reporting, and property maintenance.

They should have a proven track record in managing tenant relations, vendor management, and lease administration.

For senior-level Commercial Property Manager roles, employers often require at least 5 years of experience.

These candidates are typically expected to have experience in managing large commercial properties or multiple properties at once.

They may also be required to have experience in strategic planning, budgeting, and financial analysis.

Additionally, Commercial Property Managers often hold a bachelor’s degree in business, real estate, or a related field.

A real estate license or certification such as the Certified Property Manager (CPM) designation from the Institute of Real Estate Management (IREM) can also be beneficial.

Overall, experience in the field, industry knowledge, and a strong understanding of property management principles are key requirements for a Commercial Property Manager role.

 

Commercial Property Manager Education and Training Requirements

Commercial Property Managers generally possess a bachelor’s degree in business administration, real estate, finance, or a related field.

In addition to this, they must have a strong understanding of property management principles and practices, including knowledge about real estate market trends, property law, and financial and accounting principles.

Several positions may require a master’s degree in business administration or real estate.

This higher level of education can often indicate a candidate’s leadership potential and their commitment to the field.

Many Commercial Property Managers also choose to obtain professional certifications such as the Certified Property Manager (CPM) from the Institute of Real Estate Management or the Real Property Administrator (RPA) from the Building Owners and Managers Association.

These certifications require a combination of professional experience and education.

While not mandatory in every state, some require Commercial Property Managers to hold a state-issued real estate broker’s license.

To obtain this license, individuals must meet certain educational requirements, pass an exam, and meet age and experience prerequisites.

Continued education and staying updated with the latest developments in the real estate market and management techniques is highly valued in this profession.

It can be achieved through seminars, workshops, and online courses.

 

Commercial Property Manager Salary Expectations

A Commercial Property Manager can expect to earn an average salary of $60,415 (USD) per year.

However, the actual salary can vary widely depending on the individual’s level of experience, the location of the property, the size of the property portfolio they manage, and the company they work for.

 

Commercial Property Manager Job Description FAQs

What skills does a Commercial Property Manager need?

A Commercial Property Manager must have excellent communication and negotiation skills as they will frequently interact with tenants, contractors, and property owners.

They should possess strong problem-solving skills to effectively handle maintenance issues and tenant complaints.

Good analytical skills are also necessary for performing tasks like budgeting, setting rental rates, and determining the profitability of commercial properties.

 

Do Commercial Property Managers need a degree?

While a degree is not always necessary, many employers prefer candidates with a degree in real estate, business administration, or a related field.

Practical experience in property management, real estate, or a related field can often substitute for formal education.

Some states also require Commercial Property Managers to be licensed real estate brokers.

 

What should you look for in a Commercial Property Manager resume?

A Commercial Property Manager’s resume should include a solid background in real estate or property management, including responsibilities like lease negotiations, property maintenance, and tenant relations.

They should also have experience with budgeting and financial reporting.

Any certifications, such as the Certified Property Manager (CPM) or Real Property Administrator (RPA) designations, are advantageous.

 

What qualities make a good Commercial Property Manager?

A good Commercial Property Manager is organized, detail-oriented, and able to multitask effectively.

They must have excellent customer service skills, as maintaining tenant satisfaction is crucial for retention and referral business.

They should also be good problem solvers, capable of quickly and effectively resolving any issues that arise with the properties or tenants.

 

What are the daily duties of a Commercial Property Manager?

A Commercial Property Manager’s daily duties involve managing and overseeing the operations of commercial properties.

This includes tasks like collecting rent, negotiating leases, coordinating property maintenance and repairs, and addressing tenant issues or concerns.

They also ensure compliance with property regulations and manage financial operations such as budgeting and setting rental rates.

 

Conclusion

So there you have it.

Today, we’ve unveiled the intriguing intricacies of being a commercial property manager.

And you know what?

It’s not just about managing buildings.

It’s about strategically overseeing assets, one property at a time.

With our comprehensive commercial property manager job description template and real-world examples, you’re fully equipped to make your move.

But why limit yourself?

Venture further with our job description generator. It’s your essential tool for creating meticulously-detailed job listings or polishing your resume to perfection.

Remember:

Every property is a piece of the bigger portfolio.

Let’s shape that portfolio. Together.

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