Contracts Administration Intern Job Description [Updated for 2025]

In the world of business, the role of Contracts Administration Interns is increasingly critical.

As businesses continue to evolve, the need for adept minds who can manage, interpret, and safeguard our contractual obligations intensifies.

But let’s delve deeper: What’s truly expected from a Contracts Administration Intern?

Whether you are:

• An intern candidate trying to understand the scope of this role,
• A hiring manager mapping out the ideal intern profile,
• Or simply intrigued by the intricacies of contract administration,

You’re in the right place.

Today, we present a customizable Contracts Administration Intern job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Contracts Administration Intern Duties and Responsibilities

A Contracts Administration Intern assists the contracts team in managing and overseeing contracts from initiation to completion.

They are exposed to the complexities of contract management and gain experience in reviewing, analyzing, and monitoring contracts.

The duties and responsibilities of a Contracts Administration Intern include:

• Assist in preparing, examining, analyzing, and revising contracts that involve the purchase or sale of goods or services
• Help maintain contract tracking system and ensure it is up-to-date
• Support in reviewing contract terms to ensure compliance with company policy
• Assist the contract administration team in contract negotiation process
• Research and provide data for preparation of contract briefs, and coordinate approval process
• Help in maintaining an organized and fully up-to-date contract filing system
• Communicate contract implementation or administration issues to appropriate team members
• Assist in the drafting of contractual provisions based on strategy discussions, senior management input, and organizational needs and expectations
• Engage with the legal department as needed during contract negotiation and drafting process
• Participate in meetings with potential vendors or customers as part of the contract negotiation process

 

Contracts Administration Intern Job Description Template

Job Brief

We are searching for a diligent and professional Contracts Administration Intern to join our team.

You will be expected to help with various administrative duties, review and draft contractual agreements under the supervision of our Contracts Manager.

The ideal candidate is a law or business student who is organized, detail-oriented, and has a basic understanding of legal contracts and agreements.

 

Responsibilities

• Assist in preparing contracts and agreements under the supervision of the Contracts Manager
• Help maintain and update physical and digital contracts records
• Conduct research on legal and regulatory requirements as needed
• Assist in negotiations with clients, suppliers, and partners
• Work with different departments to ensure contracts are fully implemented
• Assist in reviewing and responding to contractual inquiries
• Perform other administrative duties as required

 

Qualifications

• Currently enrolled in a degree program in Law, Business or related field
• Basic understanding of legal contracts and agreements
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to maintain confidentiality of sensitive information

 

Benefits

• Opportunity to gain hands-on experience in contract administration
• Flexible working hours to accommodate class schedules
• Professional development opportunities
• Mentorship from experienced professionals

 

Additional Information

• Job Title: Contracts Administration Intern
• Work Environment: Office setting. May be required to attend meetings or negotiations.
• Reporting Structure: Reports to the Contracts Manager.
• Pay: This is an unpaid internship. We will work with your institution to provide academic credit for your work, if applicable.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Internship
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Contracts Administration Intern Do?

A Contracts Administration Intern works under the direct supervision of a Contracts Administrator or Manager within a company.

The role is often found within the construction, engineering, or government sectors, but can be relevant to any industry that requires formal agreements with clients, suppliers, or partners.

Their primary task is to assist with the preparation, review, and management of contracts.

This could include drafting contract terms, negotiating contract details, and ensuring that contracts are properly executed and stored for future reference.

They also provide support in analyzing and interpreting contract terms to ensure compliance and mitigate risks for the company.

This might involve researching relevant laws and regulations, identifying potential legal issues, and recommending solutions to address these concerns.

Additionally, a Contracts Administration Intern may help in maintaining contract databases, preparing reports on contract performance, and coordinating with other departments to ensure all contractual obligations are met.

They also get the opportunity to learn more about the legal and operational aspects of contract administration, which is a valuable experience for those who plan to pursue a career in this field.

The overall goal of a Contracts Administration Intern is to support the company’s contract management operations while gaining practical knowledge and skills.

 

Contracts Administration Intern Qualifications and Skills

A Contracts Administration Intern should possess a range of skills and qualifications, including:

• Understanding of contract law and contract administration principles as applicable for managing and monitoring contracts.
• Excellent attention to detail to review, analyze, and summarize a variety of contracts accurately.
• Strong written and verbal communication skills to liaise effectively with different departments and external vendors.
• Time management skills to keep track of various contract deadlines and ensure timely completion of assigned tasks.
• Proficiency in using computer software such as Microsoft Office Suite (particularly Word and Excel) for contract management and record keeping.
• Good interpersonal skills to collaborate with team members, build relationships, and resolve conflicts if any.
• Analytical skills to understand the implications of contract terms and identify potential risks or issues.
• Problem-solving abilities to address contract-related issues and provide appropriate solutions.

 

Contracts Administration Intern Experience Requirements

A Contracts Administration Intern is typically a student or recent graduate who is looking to gain hands-on experience in the field of contracts administration.

Therefore, they may not have extensive experience but should have a basic understanding of contract administration principles.

They should have some academic experience in business or law, especially contract law.

This can be through relevant coursework or independent study.

An understanding of the key legal terms and conditions found in contracts is desirable.

Strong organizational and analytical skills are crucial in this role, so any experience that demonstrates these abilities, such as involvement in student organizations, part-time work, or volunteer activities can be beneficial.

Experience with Microsoft Office Suite, particularly Excel, is often required as the role may involve creating and managing databases and reports.

Although not a requirement, any experience in a legal or business environment, such as an internship or a part-time role, would be beneficial.

This could be in roles such as a legal assistant, paralegal, or business administration intern.

Finally, excellent communication skills are essential.

Any experience that demonstrates the ability to effectively communicate, both verbally and in writing, would be advantageous.

This could be from academic presentations, customer service roles, or previous internships.

 

Contracts Administration Intern Education and Training Requirements

Contracts Administration Interns are typically expected to be pursuing a bachelor’s degree or have recently completed one in Business Administration, Finance, Law, or a related field.

They must have a basic understanding of contract law and principles, as well as strong administrative and organizational skills.

A familiarity with contract management software or systems is beneficial, but many companies offer on-the-job training in their specific systems.

Interns should also possess excellent written and verbal communication skills, as they will often be required to liaise with different departments and external vendors.

Although not required, some interns may choose to pursue a certification in contract management to enhance their knowledge and skills.

It’s also advantageous for interns to be proficient in Microsoft Office Suite, particularly Excel, and have a basic understanding of financial analysis and reporting.

Experience in a legal or business setting, whether through previous internships or work experience, can also be a valuable asset.

Interns are expected to demonstrate a commitment to learning and professional growth, and a willingness to take on new challenges.

This role is often a stepping stone to a career in contract management or administration.

 

Contracts Administration Intern Salary Expectations

A Contracts Administration Intern can expect to earn an average of $15.62 (USD) per hour.

The actual earnings may vary depending on factors such as geographical location, the size and type of the company, and the intern’s level of education and relevant experience.

 

Contracts Administration Intern Job Description FAQs

What skills does a Contracts Administration Intern need?

A Contracts Administration Intern should ideally possess strong analytical skills, attention to detail, and the ability to work under pressure.

They should also have good communication and interpersonal skills to liaise with various departments and parties.

Basic knowledge of contract law and contract administration procedures is a plus.

 

Do Contracts Administration Interns need a degree?

While not always a requirement, most employers prefer Contracts Administration Interns to be pursuing a degree in Business Administration, Law, or a related field.

Understanding the basics of contracts, business law, and administrative processes can be beneficial in this role.

 

What should you look for in a Contracts Administration Intern’s resume?

Look for experiences that demonstrate the candidate’s analytical, organizational, and communication skills.

Knowledge of contract administration or law-related coursework is beneficial.

A background in a similar role or experience with office administration tasks can also be advantageous.

 

What qualities make a good Contracts Administration Intern?

A good Contracts Administration Intern is detail-oriented and able to manage multiple tasks at once.

They should be able to work independently and as part of a team.

They should have the ability to follow instructions and apply their learning in a practical setting.

Good interns are also reliable, punctual, and willing to learn.

 

What is the career progression for a Contracts Administration Intern?

A Contracts Administration Intern can progress into a full-time Contracts Administrator role after gaining experience and demonstrating competency.

Eventually, with further experience and advanced skills, they could move into senior roles such as Contracts Manager or Director of Contracts.

It’s also common for individuals in this role to pursue further education or certifications related to contract management or business law to advance their careers.

 

Conclusion

And there we have it.

Today, we’ve lifted the veil on the complex role of a contracts administration intern.

Surprised?

It’s not just about paperwork.

It’s about sculpting the framework of business relationships, one contract at a time.

Armed with our definitive contracts administration intern job description template and practical examples, you’re primed to make your move.

But why stop at the first step?

Explore further with our job description generator. It’s your gateway to crafting meticulously detailed listings or refining your resume to absolute perfection.

Bear in mind:

Every contract forms an integral part of the larger business network.

Let’s construct that network. Together.

How to Become a Contracts Administration Intern (Complete Guide)

Weathering the Storm: Recession-Proof Jobs That Last

The AI Career Shift: Professions That Are Tech’s New Turf

Happiness at Work: The Most Satisfying Jobs to Pursue

The New Employment Era: In-Demand Jobs You Should Aim For