Copy Typist Job Description [Updated for 2025]

In the modern business world, the demand for copy typists has never been greater.

As administrative tasks become increasingly digitized, the need for skilled individuals who can accurately transcribe, duplicate, and secure our written content continues to grow.

But let’s delve deeper: What’s really expected from a copy typist?

Whether you are:

• A job seeker trying to understand the true nature of this role,
• A hiring manager creating a profile for the perfect candidate,
• Or simply curious about the ins and outs of copy typing,

You’re in the right place.

Today, we introduce a customizable copy typist job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Copy Typist Duties and Responsibilities

Copy Typists are responsible for accurately transcribing text from one source to another, typically using a computer or typewriter.

They may also be required to proofread and format the transcribed text to meet specific requirements.

They often work with both printed and digital documents and should have strong attention to detail and excellent typing skills.

Copy Typists have the following duties and responsibilities:

• Transcribe text accurately from source documents into a specified format
• Proofread and edit transcribed documents to ensure accuracy
• Format transcribed documents as per specific guidelines or requirements
• Maintain confidentiality of sensitive information
• Use specialized software and equipment for transcription when necessary
• Update and maintain a database of completed work
• Communicate with clients or supervisors to understand specific transcription requirements
• Perform administrative tasks such as filing, copying, and printing as needed

 

Copy Typist Job Description Template

Job Brief

We are searching for an efficient Copy Typist to join our team.

The Copy Typist will be responsible for accurately transcribing and formatting text documents, meeting specified deadlines, and ensuring that all typed material is free from spelling and grammar errors.

The ideal candidate has a keen eye for detail, excellent concentration, and fast typing skills.

Prior experience in a similar role would be advantageous.

 

Responsibilities

• Transcribing printed or handwritten documents into digital format
• Proofreading transcriptions for errors and correcting any mistakes
• Formatting documents in accordance with established specifications
• Ensuring tasks are completed within the set timeframe
• Keeping all sensitive information confidential
• Understanding and using necessary software and hardware to perform tasks
• Ensuring all completed work meets quality standards

 

Qualifications

• Proven experience as a typist or data entry clerk
• Fast typing skills, with a touch typing system is preferred
• Excellent concentration and ability to stay focused for extended periods
• Strong attention to detail
• Good understanding of grammar and punctuation rules
• Proficiency in MS Office and relevant software
• High school diploma or equivalent; relevant certification would be a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Copy Typist
• Work Environment: Office setting with options for remote work. This role primarily involves working on a computer for extended periods.
• Reporting Structure: Reports to the Administrative Manager or Data Entry Supervisor.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $31,200 minimum to $45,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Copy Typist Do?

A Copy Typist is a professional typist who specializes in typing up documents directly from a hard copy or electronic document.

Their main task is to produce accurate and detailed typed versions of handwritten or dictated documents, ensuring that spelling, punctuation and grammar rules are adhered to.

They may be required to produce letters, reports, memos, meeting minutes, or other forms of correspondence.

Copy Typists also proofread their work to correct any errors and ensure the final copy is of high quality.

They must maintain confidentiality and secure all sensitive information, as they may handle sensitive or proprietary documents.

Their tasks might also include data entry work, where they input data into a computer database, and administrative tasks, such as answering phones or filing documents.

Copy Typists must be proficient in using various types of computer software, including word processing software, spreadsheets and databases.

Attention to detail and a high level of typing speed and accuracy are essential skills for this role.

In certain roles, a Copy Typist may also be asked to format or layout documents to specific standards, like for publication, legal submission, or corporate guidelines.

Many Copy Typists work in offices, though the advent of digital technology has made remote or freelance work increasingly common in this field.

 

Copy Typist Qualifications and Skills

A proficient copy typist should have the skills and qualifications that align with your job description, such as:

• Excellent typing skills with a high level of speed and accuracy to efficiently transcribe the provided material.
• Strong attention to detail to ensure all text is free from typographical errors and grammatical mistakes.
• Good understanding of spelling, punctuation and grammar to maintain the integrity of the original text.
• Proficiency in using word processing tools and software such as Microsoft Word, Google Docs, etc.
• Ability to maintain confidentiality when handling sensitive or proprietary information.
• Listening skills to accurately transcribe verbal communications or audio recordings, if required.
• Patience and focus to work for extended periods of time without losing concentration.
• Basic understanding of data entry and document management systems for proper filing and storage of completed work.
• Good organizational skills to manage multiple assignments and meet strict deadlines.

 

Copy Typist Experience Requirements

Entry-level copy typists may have less than a year of experience, often gained through internships, part-time roles, or temporary positions that involve significant typing or data entry work.

These professionals may also gain on-the-job experience in roles such as Administrative Assistant, Data Entry Clerk, or other office-related roles.

Candidates with 1 to 2 years of experience have usually honed their typing speed and accuracy in previous positions that required heavy typing.

At this level, they may have experience with transcription services or have worked in sectors like publishing or media that require copy typing.

Those with more than 3 years of experience may have developed their skills in advanced word processing software, and may have experience working in fast-paced environments where both speed and accuracy are critical.

Candidates with over 5 years of experience often have specialized experience in a particular industry, such as legal or medical transcription.

At this level, they may be ready for supervisory positions or roles that involve managing and training less experienced copy typists.

 

Copy Typist Education and Training Requirements

Copy Typists generally require a high school diploma or equivalent education.

They should have completed courses in computer technology, English, and basic office procedures.

An effective Copy Typist would also benefit from having strong computer skills and should be proficient in word processing programs, such as Microsoft Word and Excel.

Speed and accuracy are essential for this role, and formal typing courses or certifications can demonstrate these skills.

Some employers may require a typing speed test as part of the application process.

In addition, Copy Typists often need to have a good understanding of grammar, punctuation, and spelling, as they may be required to proofread and edit the documents they type.

Additional training in data entry, transcription, and administrative support may also be beneficial for career progression.

Although not mandatory, possessing a certification from a recognized administrative professional organization may enhance employment prospects.

Continuing education is also valuable in this role, as it keeps the typist updated with the latest office technologies and procedures.

 

Copy Typist Salary Expectations

A Copy Typist earns an average salary of $29,200 (USD) per year.

The salary can differ based on factors such as experience, typing speed and accuracy, level of education, and the geographical location of the job.

 

Copy Typist Job Description FAQs

What skills does a copy typist need?

Copy typists must have excellent typing skills, including touch typing ability, high speed and accuracy.

They should also have a good command over grammar, punctuation, and spelling as they are often required to identify and correct errors in the documents they type.

Proficiency in using various software like word processors and spreadsheets is also necessary.

Attention to detail and good reading skills are also critical to ensure accuracy of the typed documents.

 

Do copy typists need a degree?

While a degree is not necessarily required for a copy typist, a high school diploma or GED is usually expected.

Some employers may prefer candidates who have taken courses in typing, computer science, or business.

Having a certification in typing or a related field could be beneficial, but it is not mandatory.

 

What should you look for in a copy typist resume?

A copy typist resume should highlight their typing speed and accuracy.

Any experience with office tasks, data entry, or administrative roles should be included as these are often associated with the responsibilities of a copy typist.

Proficiency in word processing and spreadsheet software should also be mentioned.

Additionally, any certificates or courses they have completed relevant to typing or office work could be a plus.

 

What qualities make a good copy typist?

A good copy typist is detail-oriented and takes pride in delivering accurate and error-free work.

They have excellent typing speed and accuracy, which helps them complete tasks quickly.

They are also patient and persistent, as the job may require them to type lengthy documents or correct large amounts of data.

Good copy typists are also comfortable with repetitive tasks, have strong focus, and are able to work independently.

 

Is it difficult to hire copy typists?

The difficulty in hiring a copy typist largely depends on the specific requirements of the job.

If the position requires a high level of expertise or a specific typing speed and accuracy, it may be more challenging to find suitable candidates.

However, for general typing tasks, there is usually a larger pool of potential candidates.

Offering competitive wages and flexible working arrangements can also help attract qualified applicants.

 

Conclusion

And there you have it.

Today, we’ve unveiled the ins and outs of being a copy typist.

Surprise, surprise?

It’s not just about transcribing and typing.

It’s about transforming raw text into a readable, accessible format, one keystroke at a time.

Armed with our definitive copy typist job description template and real-life examples, you’re ready to leap.

But why not go the extra mile?

Explore further with our job description generator. It’s your next step to creating ultra-specific job listings or honing your resume to absolute precision.

Just remember:

Every typed word contributes to the bigger narrative.

Let’s write that future. Together.

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