Corporate Captioner Job Description [Updated for 2025]

In today’s fast-paced corporate world, the demand for Corporate Captioners has never been greater.

As business communication evolves, there’s a growing need for skilled professionals who can accurately capture and convey crucial information in real-time.

But let’s delve deeper: What exactly is expected from a Corporate Captioner?

Whether you are:

• A job seeker aiming to understand the core responsibilities of this role,
• A hiring manager trying to identify the perfect candidate,
• Or simply curious about the intricacies of corporate captioning,

You’ve come to the right place.

Today, we’re presenting a customizable Corporate Captioner job description template, crafted for easy posting on job boards or corporate career pages.

Let’s dive right in.

Corporate Captioner Duties and Responsibilities

Corporate Captioners are essential for making audio and video content accessible to those with hearing impairments, as well as for audiences who prefer to read along with the media they consume.

They transcribe spoken dialogue into written text and ensure that the captions are synced with the audio.

Their daily duties and responsibilities include:

• Listening to audio and video content and transcribing it into written text
• Synchronizing the captions with the corresponding audio and visual elements
• Ensuring accuracy of the transcriptions by proofreading and making necessary edits
• Adapting captions to fit within on-screen timings and space restrictions
• Applying knowledge of the subject matter to accurately transcribe industry-specific jargon and terminology
• Incorporating speaker identifications, sound effects, and non-verbal information into captions
• Meeting tight deadlines for caption delivery
• Collaborating closely with video producers, editors, and other team members to ensure the quality and timing of captions
• Staying updated with advancements in captioning technology and implementing them in the work process

 

Corporate Captioner Job Description Template

Job Brief

We are looking for a meticulous and proficient Corporate Captioner to join our team.

The primary responsibility of the Corporate Captioner is to transcribe spoken words into written form during corporate meetings, seminars, and training sessions.

This role involves maintaining accuracy, confidentiality and professionalism at all times.

The ideal candidate will have excellent listening skills, a good command of the English language, and the ability to type accurately at high speed.

 

Responsibilities

• Provide live and accurate captions for meetings, presentations, conferences, and other corporate events.
• Proofread and edit transcriptions for clarity and accuracy.
• Ensure that all transcription services are delivered in a timely manner.
• Maintain the confidentiality of all information received during captioning assignments.
• Use specialized software and equipment to deliver captioning services.
• Review and correct captions for spelling, punctuation, grammar and readability.
• Communicate effectively with the team and clients to ensure high-quality service.

 

Qualifications

• Proven work experience as a Captioner or similar role
• Excellent listening skills and attention to detail
• Strong typing skills (at least 60 words per minute with high accuracy)
• Proficient in English grammar, spelling, and punctuation
• Knowledge of specialized captioning software
• Ability to maintain confidentiality
• High school diploma or equivalent; a degree in English, Communications, or related field will be a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Corporate Captioner
• Work Environment: Corporate setting with options for remote work. May be required to travel for events and conferences.
• Reporting Structure: Reports to the Communications Manager or HR Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Corporate Captioner Do?

Corporate Captioners, also known as transcriptionists or stenographers, typically work for corporations or agencies providing accessibility services.

Their primary role is to provide real-time captions for meetings, presentations, conferences, or other corporate events.

This involves listening to the spoken content and transcribing it into written form as accurately and quickly as possible, either verbatim or in a summarized format.

Corporate Captioners use specialized software and equipment to ensure the captioning process is smooth and error-free.

They may also use shorthand techniques to keep up with the pace of the spoken content.

Apart from real-time captioning, they may also be responsible for creating post-event transcriptions or closed captions for recorded corporate videos and webinars.

Corporate Captioners play a crucial role in ensuring that everyone, including those with hearing impairments, can access and understand the information being presented.

They also help in maintaining records of corporate communications and assist in legal compliance in terms of accessibility.

They must possess strong listening skills, fast and accurate typing abilities, and a thorough understanding of grammar and punctuation.

Familiarity with technical jargon and industry-specific terminology is also beneficial in this role.

 

Corporate Captioner Qualifications and Skills

A Corporate Captioner should possess a unique blend of technical and interpersonal skills.

The qualifications and abilities that align with this role include:

• Exceptional listening skills and attention to detail to accurately convert spoken language into written form.
• Excellent writing and language skills for creating clear, easy-to-read captions with correct grammar, punctuation, and spelling.
• Fast and accurate typing skills to keep up with real-time conversations and presentations.
• Technical skills to use specialized equipment and software for captioning and transcription.
• Familiarity with industry-specific terminology and jargon to accurately transcribe in different business settings.
• Strong multitasking skills to simultaneously listen, understand, and transcribe spoken words.
• Discretion and professionalism to handle sensitive or confidential information encountered in corporate settings.
• Excellent time management skills to meet deadlines and handle multiple tasks.
• Interpersonal skills to work collaboratively with members of different teams and departments.

 

Corporate Captioner Experience Requirements

Corporate Captioners generally begin their career path with a degree or certification in English, Communication, Journalism, or a related field to gain a strong foundation in language skills.

Entry-level candidates may gain experience through internships or part-time roles in media or communications, which often involve captioning or transcription duties.

Additionally, some candidates gain experience in roles such as Proofreader, Editor, or Transcriber, which can help enhance their language proficiency and attention to detail.

Candidates with 1 to 2 years of experience in captioning or a similar field have often honed their listening skills, typing speed, and accuracy.

They may have also gained some experience with captioning software and technology.

Those with more than 3 years of experience often have developed specialized skills such as real-time captioning, familiarity with industry-specific terminology, and expertise in using advanced captioning tools and software.

Professionals with more than 5 years of experience may have a background in supervising or managing a team of captioners, and may be ready for a managerial or team-lead position within the corporate captioning department.

Such individuals are also likely to have experience in handling high-pressure situations and meeting tight deadlines, qualities that are essential in this role.

 

Corporate Captioner Education and Training Requirements

Corporate Captioners typically need a bachelor’s degree in English, Communications, or a related field.

A strong command of the English language, including grammar, punctuation, and spelling, is essential.

Many corporate captioners learn the technical aspects of the job through specialized training programs offered by various institutions.

These programs cover areas such as video editing, real-time captioning, and use of captioning software.

Some corporations may require corporate captioners to hold a Certified Realtime Captioner (CRC) credential from the National Court Reporters Association or similar certifications.

Work experience in a corporate setting can be beneficial for understanding the specific terminology and communication style used in such environments.

Further training in business communication and understanding of specific industry jargon may also be required, depending on the company’s area of operation.

Continuous skill improvement, especially in new captioning technologies and software, is important in this evolving field.

A strong commitment to accuracy and the ability to work under tight deadlines are also key attributes of a successful corporate captioner.

 

Corporate Captioner Salary Expectations

A Corporate Captioner can expect to earn an average salary of $52,000 (USD) per year.

The actual earnings can vary depending on the level of experience, the complexity of the work, and the location of the employer.

 

Corporate Captioner Job Description FAQs

What skills does a Corporate Captioner need?

A Corporate Captioner requires strong typing skills, with a high level of accuracy and speed.

They should have excellent language skills, including comprehension, grammar, and spelling.

Attention to detail is crucial for accuracy in captioning.

Knowledge of industry-specific jargon and terms can also be beneficial.

Furthermore, they should possess good listening skills, as well as the ability to multitask under pressure.

 

Do Corporate Captioners need a degree?

While a specific degree isn’t necessary to become a Corporate Captioner, many employers prefer candidates with a degree in English, Communications, or a similar field.

What’s more crucial is the completion of a captioning training program and a certification, which can be obtained from various recognized institutions.

 

What should you look for in a Corporate Captioner resume?

When reviewing a Corporate Captioner’s resume, look for previous experience in captioning or transcription.

Also, pay attention to their typing speed and accuracy.

Check for any certification in captioning or relevant training.

Proficiency in multiple languages can be an added advantage.

 

What qualities make a good Corporate Captioner?

A good Corporate Captioner is patient, detail-oriented, and has excellent listening skills.

They should possess strong language and typing skills.

The ability to work under pressure and meet tight deadlines is crucial.

An effective Corporate Captioner also stays updated with industry-specific terms and jargon.

 

What is the role of a Corporate Captioner in a business setting?

A Corporate Captioner plays a significant role in making content accessible to all audience members, especially those who are deaf or hard of hearing.

They provide real-time transcriptions for meetings, webinars, conferences, and more.

Their work ensures communication inclusivity and aids in better understanding and engagement of content within the business setting.

 

Conclusion

And there you have it.

Today, we’ve unveiled the true essence of being a Corporate Captioner.

Surprise, surprise?

It’s not just about transcribing dialogue.

It’s about creating precise and meaningful dialogues that engage audiences and foster effective communication.

With our handy Corporate Captioner job description template and real-world examples, you’re perfectly positioned to make your next move.

But don’t just stop there!

Uncover more with our job description generator. It’s your ideal tool for refining your job listings or perfecting your resume.

Remember:

Every word you transcribe tells a part of the story.

Let’s shape the narrative. Together.

How to Become a Corporate Captioner (Complete Guide)

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