Corporate Payroll Coordinator Job Description [Updated for 2025]

In the corporate world, the role of a corporate payroll coordinator has never been more crucial.

As business operations become more complex, the demand for proficient individuals who can manage, maintain, and ensure accuracy in payroll processing rises.

But let’s delve deeper: What’s truly expected from a corporate payroll coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply intrigued by the behind-the-scenes of payroll coordination,

You’ve landed in the right place.

Today, we present a customizable corporate payroll coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Corporate Payroll Coordinator Duties and Responsibilities

Corporate Payroll Coordinators are responsible for handling all aspects related to the company’s payroll system.

They ensure that all employees are paid accurately and timely, and they also comply with all federal, state, and local tax regulations.

Their duties and responsibilities include:

• Setting up and managing the organization’s payroll system
• Processing payroll data, including salaries, bonuses, benefits, and deductions
• Ensuring that all payroll transactions are processed accurately and timely
• Preparing and distributing payroll reports to management
• Updating payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
• Resolving payroll discrepancies by collecting and analyzing information
• Providing payroll information by answering questions and requests from employees
• Staying updated on new legislation, tax laws, and regulations that impact payroll
• Maintaining employee confidence and protecting payroll operations by keeping information confidential
• Complying with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions

 

Corporate Payroll Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented Corporate Payroll Coordinator to manage all tasks related to payroll processing.

This includes collecting employee information and working hours, calculating wages, preparing and processing payroll, and maintaining accurate payroll records.

The ideal candidate will have a strong numerical aptitude, excellent organizational skills, and a deep understanding of payroll systems and procedures.

The role requires complete accuracy and confidentiality to ensure that employees are paid correctly and on time.

 

Responsibilities

• Collecting and verifying timesheets and employee information
• Calculating wages, benefits, tax deductions, commissions, etc.
• Preparing and processing payrolls in a timely and accurate manner
• Issuing paychecks and managing direct deposits
• Maintaining accurate records of payroll documentation and transactions
• Preparing and submitting reports on payroll activities
• Resolving payroll discrepancies and answering employee queries about payroll
• Keeping abreast with current regulations and policies affecting payroll procedures

 

Qualifications

• Proven experience as a Payroll Coordinator or similar role
• Experience with payroll software and MS Office (especially Excel)
• Knowledge of relevant payroll and tax regulations
• Excellent mathematical and numerical aptitude
• Strong attention to detail and organizational skills
• High level of confidentiality and integrity
• Associate or Bachelor’s degree in Accounting, Business Administration, or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Corporate Payroll Coordinator
• Work Environment: Office setting with occasional remote work opportunities. Minimal travel may be required for team meetings or company-wide events.
• Reporting Structure: Reports to the Payroll Manager or Finance Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $58,000 minimum to $76,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Corporate Payroll Coordinator Do?

A Corporate Payroll Coordinator is primarily responsible for managing the payroll process within a company.

They work in the human resources or accounts department and are tasked with ensuring that employees are accurately compensated in a timely manner.

Their responsibilities include gathering and cross-checking timesheets, calculating wages based on hours worked and agreed-upon pay rates, as well as considering factors like overtime, holiday pay, and sick leave.

They also deduct taxes and other benefits contributions as per the relevant rules and regulations.

Corporate Payroll Coordinators prepare and process paychecks or arrange direct deposits.

They handle any issues or discrepancies in paychecks and are also responsible for answering employees’ questions about wages or deductions.

In addition, they prepare payroll reports for management, detailing payroll costs, overtime, and leave balances, among other data.

They also liaise with other departments, such as finance and HR, to ensure accuracy and compliance in the payroll process.

Corporate Payroll Coordinators may also be responsible for keeping up-to-date with changes in tax and labor laws, ensuring the company’s payroll process remains compliant.

In some cases, they may also assist with audits and reviews of payroll procedures.

 

Corporate Payroll Coordinator Qualifications and Skills

Corporate Payroll Coordinators require a blend of technical skills, interpersonal qualities and industry-specific knowledge to efficiently handle payroll duties across an organization, including:

• Strong organizational skills to manage and coordinate various payroll tasks concurrently while maintaining high accuracy and efficiency.
• Exceptional numerical skills to handle salary calculations, deductions and benefits with precision.
• Adeptness at using payroll software systems, HRIS and Microsoft Office applications, particularly Excel, to process payroll, create reports and perform other relevant duties.
• Effective communication skills to liaise with employees, Human Resources, and Finance departments, addressing payroll queries and providing clear and concise explanations.
• Problem-solving abilities to quickly identify and rectify payroll discrepancies or errors.
• Understanding of payroll regulations and employment laws to ensure company compliance and stay updated on any changes that could affect the payroll process.
• Attention to detail to ensure all payroll transactions are processed accurately and timely.
• Confidentiality and integrity to handle sensitive employee information responsibly.

 

Corporate Payroll Coordinator Experience Requirements

An entry-level Corporate Payroll Coordinator may have a year or two of experience, often gained through internships or part-time roles in finance, human resources, or similar fields.

This initial experience typically involves working with payroll systems, managing timesheets, or understanding wage laws.

Candidates with around 3 years of experience are often more proficient in payroll practices and systems.

They may have worked with payroll software, data entry, or in roles involving financial reporting.

During this period, they should have developed a strong understanding of federal, state and local tax and wage laws.

Those with over 5 years of experience are often considered for senior roles or leadership positions in the payroll department.

These individuals have a comprehensive understanding of the payroll process and are adept at handling payroll discrepancies, tax filings, and auditing.

They may also have experience training and supervising less experienced payroll staff.

It’s also common for more experienced Corporate Payroll Coordinators to hold relevant certifications such as Certified Payroll Professional (CPP), which further establishes their expertise in this field.

 

Corporate Payroll Coordinator Education and Training Requirements

A Corporate Payroll Coordinator typically requires a bachelor’s degree in business administration, finance, or a related field.

They need a solid background in payroll systems, tax procedures, and other related financial principles.

Knowledge of payroll software such as ADP, Paychex, or similar platforms is also essential.

Some positions may require Corporate Payroll Coordinators to have a Certified Payroll Professional (CPP) designation.

This certification, provided by the American Payroll Association, demonstrates a high level of professional competency and knowledge in the field of payroll.

Experience with human resources or accounting can be a beneficial background for the role of Corporate Payroll Coordinator.

It is also crucial for these professionals to have excellent mathematical, organizational, and communication skills, as they are responsible for ensuring accurate and timely payment of employees.

Although not a strict requirement, some employers prefer candidates with a master’s degree in business administration or finance, reflecting a higher level of understanding and dedication to the field.

Continuing education is important in this role, as tax laws and payroll procedures are frequently updated.

Therefore, ongoing training and professional development opportunities should be pursued.

 

Corporate Payroll Coordinator Salary Expectations

A Corporate Payroll Coordinator earns an average salary of $49,677 (USD) per year.

The actual earnings can vary greatly depending on experience, the size and nature of the company, geographical location, and level of education.

 

Corporate Payroll Coordinator Job Description FAQs

What skills does a Corporate Payroll Coordinator need?

Corporate Payroll Coordinators need to have strong analytical and math skills for accurate payroll calculations.

They should also possess a good understanding of payroll systems and software.

Excellent communication skills are required to clarify payroll queries and issues with employees and management.

They should also have good organizational skills to manage all aspects of payroll processing efficiently.

 

Do Corporate Payroll Coordinators need a degree?

Most companies prefer Corporate Payroll Coordinators to have a Bachelor’s degree in Accounting, Business Administration, or a related field.

Additionally, relevant work experience in payroll processing is often required.

Some companies may also require specific payroll certification.

 

What should you look for in a Corporate Payroll Coordinator resume?

When reviewing a resume, look for a degree in a relevant field and experience in payroll processing.

Familiarity with payroll software and systems is crucial.

Certifications like Certified Payroll Professional (CPP) can be advantageous.

Also, look for skills like strong attention to detail, excellent organizational skills, and proficiency in communication.

 

What qualities make a good Corporate Payroll Coordinator?

A good Corporate Payroll Coordinator is detail-oriented and accurate, ensuring that all employees are compensated correctly and on time.

They have strong analytical skills to handle complex calculations and identify discrepancies.

Excellent time management skills are crucial to meet payroll deadlines.

Good communication skills are also important for clarifying payroll issues with employees and management.

 

What is the role of a Corporate Payroll Coordinator in ensuring compliance?

Corporate Payroll Coordinators play a vital role in ensuring the company’s compliance with local, state, and federal regulations related to payroll.

They are responsible for accurate withholding and reporting of taxes.

They also ensure that wage and hour laws are adhered to, and that all payroll practices meet regulatory standards.

Furthermore, they handle the accurate and timely filing of payroll tax returns.

 

Conclusion

So there you have it.

Today, we’ve unveiled the inner workings of a corporate payroll coordinator role.

Surprised?

It’s not just about crunching numbers.

It’s about shaping the financial stability of a corporation, one payroll cycle at a time.

With our definitive corporate payroll coordinator job description template and real-world examples, you’re ready to take the next step.

But why limit yourself?

Dig deeper with our job description generator. It’s your path to meticulously tailored job listings or perfecting your resume to a tee.

Always remember:

Every payroll cycle forms an integral part of the company’s financial heartbeat.

Let’s shape that future. Together.

How to Become a Corporate Payroll Coordinator (Complete Guide)

Bright Days Ahead: Careers That Are as Fun as They Are Rewarding

The Scorned Sectors: The Most Hated Jobs in the Economy

Odd Occupations: The Strangest Ways People Earn a Living

Economic Turbulence-Proof: Careers That Stand the Test