Corporate Secretary Job Description [Updated for 2025]

In the ever-evolving world of business, the role of a corporate secretary is increasingly important.

As companies grow and navigate complex legal and regulatory landscapes, the demand for skilled individuals who can coordinate, administer, and ensure the smooth running of a corporate entity escalates.

But let’s delve deeper: What’s truly expected from a corporate secretary?

Whether you are:

• A job seeker looking to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the role of a corporate secretary,

You’ve landed on the right page.

Today, we are presenting a flexible corporate secretary job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Corporate Secretary Duties and Responsibilities

Corporate Secretaries are crucial to efficient operations within a corporation.

They are responsible for ensuring the integrity of the governance framework, being responsible for the efficient administration of a company, ensuring compliance with statutory and regulatory requirements and for implementing decisions made by the Board of Directors.

Their duties and responsibilities include:

• Maintain corporate records and manage board meetings
• Prepare meeting agendas and minutes for board and committee meetings
• Ensure compliance with all relevant statutory and regulatory obligations
• Coordinate the publication and distribution of the company’s annual report, corporate governance report, and other statutory reports
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action
• Manage processes related to the annual shareholder meeting
• Assist with the induction of new Directors and provide ongoing training and updates for the Directors as required
• Liaise with external regulators and advisers, such as lawyers and auditors
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements

 

Corporate Secretary Job Description Template

Job Brief

We are seeking a highly professional and detail-oriented Corporate Secretary to support our board of directors in their governance and legal duties.

The Corporate Secretary’s responsibilities include scheduling meetings, taking minutes, maintaining company records, and providing advice on legal and governance matters.

Our ideal candidate is familiar with corporate governance laws and regulations and has excellent organizational and communication skills.

Ultimately, the role of the Corporate Secretary is to ensure the smooth and efficient functioning of our board meetings and support the company in meeting its legal and statutory obligations.

 

Responsibilities

• Schedule and organize board meetings and annual general meetings (AGMs)
• Take minutes during meetings and maintain company records
• Ensure company compliance with legal and statutory requirements
• Manage communication between the company’s board of directors and senior management
• Provide advice on corporate governance, legal and regulatory matters
• Prepare and distribute documents for board meetings, such as agendas and board packages
• Handle confidential and non-routine information
• Act as a point of contact between the company and its shareholders
• Update and maintain the corporate minute book
• Coordinate the provision of information to auditors

 

Qualifications

• Proven work experience as a Corporate Secretary or similar role in a corporate environment
• Knowledge of corporate governance laws and regulations
• Excellent organizational and time-management skills
• Strong communication and interpersonal skills
• Ability to work under pressure and handle confidential information
• BSc degree in Law, Business Administration or relevant field
• Professional certification as a Certified Corporate Secretary is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Corporate Secretary
• Work Environment: Corporate office setting. Some travel may be required for meetings or conferences.
• Reporting Structure: Reports to the Chief Executive Officer (CEO) or Board of Directors.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $75,000 minimum to $150,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Corporate Secretary Do?

A Corporate Secretary, also known as a Company Secretary, plays a vital role in ensuring the smooth operation of a company’s administrative and legal functions.

They are typically employed by large corporations across various industries.

They are responsible for maintaining the company’s records, managing board meetings, and ensuring the company’s compliance with legal and statutory regulations.

One of the primary duties of a Corporate Secretary is to serve as a point of communication between the company’s board of directors and its shareholders.

They handle shareholder correspondence, communicate important information such as dividends, and organize the company’s annual general meeting.

Moreover, they are responsible for drafting and updating the company’s constitution, ensuring the proper execution of legal documents, and overseeing the company’s governance policies and practices.

In some companies, the Corporate Secretary may also be involved in strategic planning, risk management, and investor relations.

 

Corporate Secretary Qualifications and Skills

A competent Corporate Secretary should possess a combination of skills and qualifications that align with the specifics of your job description, such as:

• Exceptional organizational skills to manage and maintain company records, minutes of meetings, and ensure compliance with local laws and regulations.
• Strong written and verbal communication skills for drafting reports, liaising with board members and stakeholders, and communicating effectively across all levels of the organization.
• Proficiency in corporate governance to ensure the company is adhering to both internal and external rules and regulations.
• Excellent interpersonal skills to build and maintain relationships with board members, corporate executives, and regulatory bodies.
• Ability to use discretion and maintain confidentiality, as they often have access to sensitive company information.
• Strong attention to detail to ensure accuracy in the preparation and keeping of legal documents, shareholder records, and board meeting minutes.
• Sound knowledge of corporate law to provide advice on legal matters and ensure the company operates within the law.
• Problem-solving skills to identify and address issues that may affect the smooth running of the company or its compliance with legal requirements.

 

Corporate Secretary Experience Requirements

A Corporate Secretary generally requires a bachelor’s degree in business administration, finance, or a related field, with a master’s degree or certification as a company secretary often seen as a bonus.

Entry-level candidates may possess 1 to 2 years of experience, often gained through internships or part-time roles in corporate governance or administrative roles.

These professionals can also obtain on-the-job experience in roles such as Executive Assistant, Administrative Officer, or other positions that require organizational and compliance skills.

Candidates with 3 to 5 years of experience often develop their skills in roles such as Assistant Corporate Secretary or Corporate Governance Analyst.

They are usually familiar with the legal, financial, and regulatory frameworks relevant to the corporate world and are adept at liaising with board members, shareholders, and regulatory authorities.

Those with more than 5 years of experience may have notable leadership experience and thorough understanding of corporate laws, legal procedures, and board relations.

These individuals are typically ready for a senior or executive Corporate Secretary position, overseeing the company’s corporate governance strategies and ensuring compliance with statutory and regulatory requirements.

 

Corporate Secretary Education and Training Requirements

A Corporate Secretary typically has a bachelor’s degree in business administration, law, finance, or a related field.

They need to have a firm grasp of corporate governance principles and practices, as well as a strong understanding of the legal and regulatory requirements in the business environment.

Having a master’s degree in a related field or a Certified Corporate Secretary (CCS) certificate can offer an advantage.

To earn this certification, one must pass an exam after gaining a certain amount of work experience.

Some positions, especially in larger corporations, may require a Corporate Secretary with a law degree due to the legal complexities and high level of decision-making involved in the role.

Continued professional development is important in this role, and many Corporate Secretaries engage in ongoing training and education to stay abreast of changes in corporate law and governance.

Strong communication skills, both written and verbal, are also essential for a Corporate Secretary, as they will often be liaising between the board of directors and corporate management.

 

Corporate Secretary Salary Expectations

A Corporate Secretary earns an average salary of $66,000 (USD) per year.

The actual income can vary significantly based on the size of the company, the industry in which the company operates, and the level of experience and qualifications of the individual.

The geographical location can also affect the salary expectations.

 

Corporate Secretary Job Description FAQs

What skills does a Corporate Secretary need?

A Corporate Secretary should possess excellent organizational and administrative skills, coupled with a high level of professionalism and integrity.

They should have strong communication skills to facilitate communication between the board of directors and company shareholders.

A deep understanding of the company’s operations, governance frameworks, and compliance regulations is also essential.

Moreover, they should have good problem-solving skills, attention to detail, and the ability to handle confidential information discreetly.

 

Do Corporate Secretaries need a degree?

Yes, most Corporate Secretaries have a bachelor’s degree in business administration, finance, law, or a related field.

Some companies prefer candidates who have a Master’s degree or an additional qualification like a Certified Corporate Secretary designation.

Additionally, an understanding of corporate law and governance is essential, which can be gained through specialized courses or practical experience.

 

What should you look for in a Corporate Secretary resume?

The resume of a potential Corporate Secretary should reflect their understanding of corporate governance and law.

Look for experience in administrative roles, especially in a corporate setting.

Their educational background should ideally be in business, finance, or law.

Certifications related to corporate governance or compliance can also be a plus.

Additionally, check for qualities like attention to detail, excellent communication skills, and high levels of integrity.

 

What qualities make a good Corporate Secretary?

A good Corporate Secretary is highly organized, professional, and has excellent communication skills.

They have a deep understanding of corporate governance principles and are able to navigate complex compliance regulations.

They should be adept at managing relationships, particularly between the board of directors and shareholders.

Integrity and discretion in handling confidential information is also key.

A good Corporate Secretary also stays updated with the latest trends and changes in corporate law and governance.

 

Is it difficult to hire a Corporate Secretary?

Hiring a Corporate Secretary can be challenging due to the specialized skills and knowledge required for the role.

It requires a unique blend of business acumen, understanding of law and corporate governance, and strong interpersonal skills.

Therefore, finding the right person may take time.

Offering competitive remuneration and clear paths for career progression can make the role more attractive to potential candidates.

 

Conclusion

And there we have it.

Today, we’ve given you a comprehensive look into the dynamic role of a corporate secretary.

Surprised?

It’s not just about taking minutes.

It’s about strategically managing corporate governance, ensuring the smooth running of the board’s machinery, and playing a key role in the organization’s legal framework.

With our definitive corporate secretary job description template and practical examples, you’re fully equipped to step up your game.

But don’t stop here!

Go further with our job description generator. It’s your essential tool for crafting impeccably accurate job listings or refining your resume to absolute perfection.

Always remember:

Every administrative task contributes to the broader corporate vision.

Let’s shape that future. Together.

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