Critical Care Transport Coordinator Job Description [Updated for 2025]

In the fast-paced world of healthcare, the role of Critical Care Transport Coordinator stands out as vital.

As medical technology evolves, the demand for skilled professionals who can effectively coordinate, manage, and ensure the safety of critical care transport increases.

But what does a Critical Care Transport Coordinator do exactly?

Whether you are:

• A job seeker wanting to understand the core responsibilities of this position,
• A hiring manager crafting the profile of the perfect candidate,
• Or simply fascinated by the dynamics of critical care transport coordination,

You’ve come to the right place.

Today, we’re presenting a customizable Critical Care Transport Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive in.

Critical Care Transport Coordinator Duties and Responsibilities

Critical Care Transport Coordinators are healthcare professionals who coordinate and manage the transport of critically ill or injured patients to appropriate medical facilities.

This role requires detailed knowledge of medical conditions, transport logistics, and the ability to make decisions under pressure.

Critical Care Transport Coordinators have the following duties and responsibilities:

• Coordinate and facilitate the transportation of critically ill or injured patients to healthcare facilities
• Assess patient condition and determine the appropriate level of care and transport
• Communicate effectively with healthcare providers, first responders, and transportation crews
• Ensure all transport equipment and vehicles are in good working condition and ready for immediate deployment
• Adhere to healthcare laws, regulations, and standards related to patient transport and privacy
• Monitor and track the status of transports in real-time
• Maintain accurate and detailed records of each transport, including patient information, transport details, and any changes in patient’s condition
• Participate in continuous education and training to stay updated with the latest practices in critical care transport
• Act as a liaison between the sending and receiving facilities to ensure smooth patient transition

 

Critical Care Transport Coordinator Job Description Template

Job Brief

We are seeking a diligent and experienced Critical Care Transport Coordinator to join our team.

In this role, you will be responsible for coordinating and managing the transport of critically ill patients.

This includes liaising with medical staff, paramedics, and relevant authorities to ensure the safe and efficient transport of patients.

The ideal candidate has a background in medical or emergency services, excellent communication skills, and the ability to work under pressure.

Knowledge of relevant regulations and medical terminology is essential.

 

Responsibilities

• Coordinate transport logistics for critically ill patients
• Communicate with medical staff, paramedics, and other parties involved in the transport process
• Ensure compliance with relevant health and safety regulations
• Monitor patient status during transport and escalate any issues as necessary
• Maintain accurate and up-to-date records of transport activities
• Provide regular updates to patients and their families
• Participate in training sessions and workshops to improve skills and knowledge

 

Qualifications

• Proven experience in a similar role or in emergency services
• Knowledge of medical terminology and regulations related to patient transport
• Excellent communication and interpersonal skills
• Ability to work under pressure and make quick decisions
• Strong problem-solving skills
• Basic computer skills for record keeping and communication
• Degree in Nursing, Paramedic Science, or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Critical Care Transport Coordinator
• Work Environment: Medical setting with potential for high stress and urgency. Ability to adapt to various environments necessary for patient transport.
• Reporting Structure: Reports to the Director of Critical Care Transport.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $75,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Critical Care Transport Coordinator Do?

A Critical Care Transport Coordinator primarily works in the medical field, often associated with hospitals, clinics, or ambulance services.

Their job is particularly critical in emergency medical situations where immediate patient transportation is required.

Their primary responsibility is to coordinate and manage the transportation of critically ill or injured patients from one healthcare facility to another, or from a scene of injury or illness to a healthcare facility.

This may involve organizing ambulance services, air medical transport, or other specialized modes of transport.

They work closely with medical professionals such as doctors, nurses, paramedics, and the transport crew to ensure a seamless and safe transfer of the patient.

They oversee the preparation of the patient for transport, manage the necessary paperwork, and ensure all medical equipment needed for transport is available and functional.

Critical Care Transport Coordinators are also responsible for communication between the sending and receiving facilities, ensuring the latter is prepared for the patient’s arrival and care needs.

Often, they are trained professionals who have a solid understanding of medical procedures and terminologies.

This enables them to make effective decisions under pressure, given the time-sensitive and crucial nature of their work.

They are also expected to adhere to all local, state, and federal regulations concerning patient transport and should be familiar with insurance and billing procedures.

In some cases, they may also be tasked with tracking and reporting the performance and outcomes of the transports they coordinate.

 

Critical Care Transport Coordinator Qualifications and Skills

A critical care transport coordinator must have a number of qualifications and skills that support their ability to manage and coordinate transport for patients in need of critical care, including:

• Strong knowledge of critical care practices and principles to ensure that the highest quality of care is provided during transportation.
• Exceptional organizational and logistical skills to coordinate the successful transportation of patients and necessary medical equipment.
• Excellent communication skills to liaise between medical teams, ambulance services, and patient families, as well as to clearly convey patient needs and statuses.
• Ability to work under pressure and make quick decisions during emergency situations to ensure the safety and wellbeing of patients.
• Strong problem-solving skills to navigate potential challenges or obstacles that may arise during the transport process.
• High level of empathy and interpersonal skills to provide comfort and reassurance to patients and their families during a highly stressful time.
• Understanding of medical terminology and ability to work with medical professionals at all levels, from paramedics to doctors and nurses.
• Physical stamina to handle potential lifting and moving of patients and equipment.

 

Critical Care Transport Coordinator Experience Requirements

Critical Care Transport Coordinators often begin their career paths in healthcare, typically as an EMT, Paramedic, or Registered Nurse.

These roles provide them with a significant amount of hands-on experience in delivering emergency medical care to patients.

Aspiring Critical Care Transport Coordinators usually spend several years in these roles, gaining expertise in emergency procedures and patient transport protocols.

During this time, they might also obtain additional certifications to expand their knowledge and skills in the field.

Entry-level positions for Critical Care Transport Coordinator might require at least 3 to 5 years of experience in emergency medical services.

These professionals should also have experience coordinating patient transport, whether it’s by ground or air.

Candidates with more than 5 years of experience are often considered for senior or managerial positions.

These roles may involve overseeing transport operations, developing emergency response strategies, and training new team members.

It’s also beneficial for candidates to have some experience in administrative roles, such as managing schedules, coordinating teams, and liaising with medical facilities.

This experience helps them to better organize and manage emergency transport services.

Furthermore, most Critical Care Transport Coordinators are required to maintain their certification and licensure.

This often involves continuous education and training, which ensures they stay updated on the latest protocols and best practices in emergency medical care and patient transport.

 

Critical Care Transport Coordinator Education and Training Requirements

Critical Care Transport Coordinators typically require a bachelor’s degree in nursing or a related field, with a minimum of two years of experience in critical or emergency care.

In addition to this, many organizations require the Critical Care Transport Coordinator to be a registered nurse (RN) and may favor candidates that have additional certifications such as Certified Flight Registered Nurse (CFRN), Certified Emergency Nurse (CEN), or Critical Care Registered Nurse (CCRN).

Proficiency in basic and advanced life support techniques is necessary.

Therefore, the individual must hold valid Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), and Pediatric Advanced Life Support (PALS) certifications.

They are also required to have excellent organizational and communication skills due to the high-stakes and complex nature of the role, which often involves coordinating multiple critical care transports concurrently.

While not always required, some candidates choose to pursue a master’s degree in nursing or health administration to further enhance their knowledge and leadership potential.

Continuous professional development is highly encouraged, as advancements in technology and medical practices regularly influence critical care transport methodologies.

 

Critical Care Transport Coordinator Salary Expectations

A Critical Care Transport Coordinator earns an average salary of $50,000 (USD) per year.

The actual salary can fluctuate based on factors such as experience, skills, the size and type of the employing organization, and the region in which they work.

 

Critical Care Transport Coordinator Job Description FAQs

What skills does a Critical Care Transport Coordinator need?

A Critical Care Transport Coordinator should have excellent communication and interpersonal skills to efficiently work with a diverse team and communicate with patients and their families.

They should have strong decision-making and problem-solving abilities to manage complex patient transport situations.

Knowledge of medical terminologies, strong organizational skills, and the ability to work under pressure are also critical.

 

Do Critical Care Transport Coordinators need a degree?

Yes, a bachelor’s degree in nursing, emergency medical services, or a related field is typically required.

Many employers also prefer candidates with some experience in critical care or emergency medicine.

Additionally, they must be licensed as a Registered Nurse or Paramedic, depending on jurisdiction requirements.

 

What should you look for in a Critical Care Transport Coordinator resume?

The first thing to check is their educational background and licensure.

They should have a degree in a related field and be licensed as a Registered Nurse or Paramedic.

Look for experience in critical care or emergency medicine, as this is an important aspect of the role.

Certifications in Advanced Cardiac Life Support and Pediatric Advanced Life Support can be added advantages.

Skills such as coordination, communication, and decision making should also be highlighted in the resume.

 

What qualities make a good Critical Care Transport Coordinator?

A good Critical Care Transport Coordinator is calm under pressure, able to make quick decisions in stressful situations.

They have strong communication skills to relay important information between medical personnel, patients, and families.

They are organized and detail-oriented, ensuring all patient documentation is accurate and up-to-date.

Empathy and compassion also play a crucial role as they deal with critically ill or injured patients.

 

What are the daily duties of a Critical Care Transport Coordinator?

A Critical Care Transport Coordinator typically starts their day reviewing the patient schedule and coordinating transport logistics.

They work closely with medical staff to understand the patient’s condition and special needs during transport.

They ensure all necessary equipment and medication are on board the transport vehicle.

Throughout the day, they monitor the progress of transports, handle any emergencies, and make necessary adjustments.

They also maintain patient records and ensure compliance with all health and safety regulations.

 

Conclusion

So there you have it.

Today, we’ve delved into the dynamic and demanding world of a Critical Care Transport Coordinator.

Guess what?

It’s not just about coordinating transport.

It’s about navigating the critical path of care, one patient transport at a time.

With our comprehensive Critical Care Transport Coordinator job description template and real-world examples, you’re ready to make your mark.

But why stop there?

Go further with our job description generator. It’s your next step to creating precision-crafted listings or honing your resume to excellence.

Remember:

Every transport coordinated is a part of the bigger healthcare picture.

Let’s make a difference. Together.

How to Become a Critical Care Transport Coordinator (Complete Guide)

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