Customs Entry Writer Job Description [Updated for 2025]

In the rapidly evolving landscape of international trade, the role of a Customs Entry Writer has never been more crucial.

As global trade continues to accelerate, the demand for skilled professionals who can navigate, streamline, and protect our import and export processes heightens.

But let’s delve deeper: What’s truly expected from a Customs Entry Writer?

Whether you are:

• An aspiring job applicant looking to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of customs regulations and procedures,

You’re in the right place.

Today, we present a customizable Customs Entry Writer job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Customs Entry Writer Duties and Responsibilities

Customs Entry Writers are responsible for ensuring that the import and export of goods complies with customs laws and regulations.

They work closely with customs agents, warehouse staff, shipping companies, and clients.

The duties and responsibilities of a Customs Entry Writer include:

• Prepare and process import and export documentation according to customs regulations, laws, or procedures.
• Pay, or arrange for payment of, taxes and duties on shipments.
• Calculate duty and tariff payments owed on shipments.
• Classify goods according to tariff coding system.
• Communicate with customs officials to facilitate smooth import and export processes.
• Ensure that all paperwork is completed correctly and has been properly filed.
• Communicate with clients, customs officials, and transportation companies to ensure a seamless delivery process.
• Stay updated on changes in import or export laws and regulations.
• Monitor or trace the location of goods.
• Provide advice to clients on import and export restrictions, tariff systems, insurance requirements, quotas, or other customs-related matters.

 

Customs Entry Writer Job Description Template

Job Brief

We are seeking a detail-oriented and organized Customs Entry Writer to handle the documentation and customs entries for our international shipments.

Customs Entry Writer responsibilities include preparing and processing entries for shipments, ensuring compliance with all government regulations, and maintaining strong relationships with customers and vendors.

Our ideal candidates are familiar with the customs clearance process and have a deep understanding of import laws and regulations.

Ultimately, the role of the Customs Entry Writer is to ensure smooth and lawful entry of goods, manage documentation, and facilitate communication between our company and customs officials.

 

Responsibilities

• Prepare and process import documentation according to customs regulations, laws, or procedures.
• Ensure that shipments meet all applicable laws to facilitate the import of goods.
• Communicate with customs officials to facilitate smooth import of goods.
• Calculate and process duties and taxes to be paid.
• Obtain necessary import permits and licenses.
• Monitor and track shipments, ensuring timely clearance and delivery.
• Advise customers on import restrictions, tariff systems, insurance requirements, or other customs-related matters.
• Maintain up-to-date knowledge of all regulations, laws, and customs procedures.
• Resolve any issues or delays to ensure timely and efficient import of goods.

 

Qualifications

• Proven work experience as a Customs Entry Writer or similar role.
• Knowledge of import laws and regulations.
• Strong organizational and documentation skills.
• Excellent communication skills, with the ability to liaise with officials and customers.
• Attention to detail and ability to work under pressure.
• Proficiency with data entry and management.
• Ability to work with little supervision and maintain a high level of performance.
• High school diploma; further training will be a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Customs Entry Writer
• Work Environment: Office setting with options for remote work. Some travel may be required for training or meetings.
• Reporting Structure: Reports to the Customs Supervisor or Import Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Customs Entry Writer Do?

Customs Entry Writers work for freight forwarding companies, import/export companies, or any organization involved in international trade.

Their primary responsibility is to assist in the clearance of imported goods through customs.

This involves preparing and processing necessary documentation that details the nature, value, and quantity of the shipment.

Customs Entry Writers are also responsible for determining and applying tariff codes to goods, which are crucial in determining customs duties.

They need to be well-versed with customs regulations and ensure all paperwork complies with these laws.

They communicate regularly with clients, customs officers, and shipping companies to coordinate the release and delivery of goods.

Any irregularities or issues with the shipment, such as discrepancies in the documentation or non-payment of duties, are addressed by the Customs Entry Writer.

In addition, they may be involved in researching and resolving customs-related issues, advising clients on import restrictions, and keeping up to date with changes in import laws and regulations.

 

Customs Entry Writer Qualifications and Skills

A proficient Customs Entry Writer should possess a range of qualifications and skills that align with the responsibilities of the job, which include:

• Understanding of customs regulations and procedures to ensure entries are accurate and compliant.
• Detail-oriented with the ability to review and analyze import/export documentation for accuracy and compliance purposes.
• Strong written and verbal communication skills to liaise with clients, customs officials, and shipping companies.
• Proficient organizational skills to manage multiple shipments and entries, keeping track of deadlines to avoid delays or penalties.
• Strong problem-solving skills to deal with any issues that arise during the customs clearance process.
• Customer service skills to provide excellent service to clients, addressing queries and concerns in a timely and effective manner.
• Computer literacy, especially in customs-specific software and databases, as well as proficiency in general office software such as MS Office.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.

 

Customs Entry Writer Experience Requirements

Entry-level Customs Entry Writer candidates typically need 1 to 2 years of experience in an international trade, logistics or customs related role.

This experience can often be gained through internships or part-time roles in customs brokerage or freight forwarding firms.

Candidates with a firm understanding of customs procedures, regulations, and documentation are particularly sought after.

This includes knowledge of HTS codes, duties, taxes, and other customs-related charges.

Candidates with more than 3 years of experience often have a higher level of expertise in handling complex customs entries and are well-versed in working with various customs software and systems.

Those with more than 5 years of experience are likely to have some leadership experience and might be prepared for roles such as Customs Supervisor or Team Lead.

They may also have experience in conducting internal audits, training junior staff, and dealing with complicated customs cases.

Furthermore, experienced Customs Entry Writers may have direct interaction with customs officials and are adept at negotiating customs matters effectively.

They may also have experience in dealing with non-routine customs entries such as restricted goods or goods subject to various trade agreements.

 

Customs Entry Writer Education and Training Requirements

Customs Entry Writers typically require a high school diploma or GED equivalent as a minimum educational requirement.

However, many employers prefer candidates who have an associate’s or bachelor’s degree in fields such as international trade, business, logistics, or supply chain management.

They should also have a strong understanding of customs regulations and procedures, tariff schedules, and customs compliance.

This knowledge is typically gained through on-the-job training or through specialized courses offered by institutions such as the National Customs Brokers & Forwarders Association of America (NCBFAA).

Being multilingual can be beneficial in this role, as it can help in communicating with international clients and understanding foreign documents.

Certification as a Licensed Customs Broker from the U.S. Department of Homeland Security, though not always required, can significantly increase employability.

Ongoing training is important in this role due to the regularly changing regulations and laws pertaining to international trade.

 

Customs Entry Writer Salary Expectations

A Customs Entry Writer earns an average salary of $43,669 (USD) per year.

The actual earnings may fluctuate depending on factors such as experience, educational background, geographical location, and the size and sector of the employing company.

 

Customs Entry Writer Job Description FAQs

What skills does a Customs Entry Writer need?

A Customs Entry Writer needs to have excellent attention to detail to accurately complete customs documentation.

They should have strong communication and customer service skills to interact with clients and customs officials.

Furthermore, good organizational skills are necessary to manage multiple shipments and deadlines concurrently.

Knowledge of customs regulations and the ability to interpret trade compliance laws are also important.

 

Do Customs Entry Writers need a degree?

The requirements for a Customs Entry Writer can vary.

Some positions may require a degree in business, logistics, or a related field, while others may place more emphasis on relevant work experience.

A certification from a recognized customs organization can also be beneficial and sometimes preferred by employers.

 

What should you look for in a Customs Entry Writer resume?

A Customs Entry Writer’s resume should highlight relevant experience in the field, like preparing and processing customs entries or working with import/export documentation.

Knowledge of customs regulations and experience with customs software systems can also be beneficial.

A good Customs Entry Writer should have strong administrative and organizational skills, which should be reflected in their resume.

 

What qualities make a good Customs Entry Writer?

A good Customs Entry Writer is detail-oriented, ensuring that all documentation is completed accurately and in compliance with relevant laws and regulations.

They should be able to work under pressure and manage multiple tasks simultaneously to meet deadlines.

Excellent communication skills are essential for liaising with clients, customs officials, and other stakeholders.

A good Customs Entry Writer should also be proactive, continually updating their knowledge of changing customs regulations and practices.

 

Is it difficult to hire Customs Entry Writers?

Finding a qualified Customs Entry Writer can be challenging due to the specialized nature of the role.

Not only do candidates need to have familiarity with customs regulations and logistics, but they also need to possess strong administrative and customer service skills.

However, with a well-crafted job description and by offering competitive benefits, you can attract the right candidates for the position.

 

Conclusion

So there you have it.

Today, we’ve illuminated the intricate world of a Customs Entry Writer.

Guess what?

It’s not just about managing paperwork.

It’s about orchestrating global logistics, one customs entry at a time.

With our definitive Customs Entry Writer job description template and real-world examples, you’re ready to leap.

But why pause there?

Go further with our job description generator. It’s your next step to crafting impeccable listings or refining your resume to the letter.

Remember:

Every customs entry is a part of the larger global commerce picture.

Let’s navigate this world. Together.

How to Become a Customs Entry Writer (Complete Guide)

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