Dental School Pediatric Department Administrator Job Description [Updated for 2025]

In today’s evolving healthcare industry, the role of Dental School Pediatric Department Administrators is becoming increasingly crucial.

As strides are made in the field of pediatric dentistry, the need for skilled professionals who can manage, coordinate, and oversee the operations of a dental school’s pediatric department grows.

But what does a Dental School Pediatric Department Administrator really do?

Whether you are:

• A job seeker interested in understanding the specifics of this role,
• A hiring manager looking to draft the perfect job description,
• Or simply curious about the responsibilities of a Pediatric Department Administrator,

You’re in the right place.

Today, we present a customizable Dental School Pediatric Department Administrator job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Dental School Pediatric Department Administrator Duties and Responsibilities

The Dental School Pediatric Department Administrator plays a crucial role in managing the administrative responsibilities of the pediatric department in a dental school.

They also ensure smooth operations and enhance the efficiency of the department.

Their duties and responsibilities include:

• Overseeing the administrative tasks of the pediatric department, ensuring all operations are conducted efficiently.
• Coordinating with faculty, students, and staff to schedule courses, seminars, workshops, and other academic activities.
• Managing the department’s budget, financial transactions, and auditing processes.
• Ensuring compliance with educational standards and regulations.
• Assisting in faculty recruitment, evaluation, and professional development activities.
• Providing support and resources for students, including handling student concerns and grievances.
• Working with other administrators and staff to develop and implement strategic plans for the department.
• Maintaining accurate records of students, faculty, courses, and other departmental data.
• Organizing department meetings and taking minutes.
• Coordinating department communications, including announcements, newsletters, and updates.
• Providing support for departmental research activities, such as grant applications and research proposal submissions.
• Ensuring the department’s adherence to health, safety, and privacy regulations.
• Maintaining a positive, professional, and welcoming environment within the department.

 

Dental School Pediatric Department Administrator Job Description Template

Job Brief

We are looking for a dedicated Dental School Pediatric Department Administrator to manage and oversee the administrative operations of our Pediatric Department.

The ideal candidate will be responsible for overseeing day-to-day administrative tasks, liaising with faculty members, preparing department budgets, and ensuring a high level of service to students and parents.

The ideal candidate will have previous administrative experience within a healthcare or educational setting, strong organizational skills, and the ability to multitask in a fast-paced environment.

 

Responsibilities

• Oversee day-to-day administrative operations of the Pediatric Department
• Liaise with faculty and staff to ensure smooth operations
• Prepare and monitor department budgets
• Coordinate and schedule department meetings and events
• Manage student records and ensure data privacy compliance
• Provide excellent service to students, parents, and staff
• Assist with recruitment and onboarding of new staff members
• Ensure compliance with healthcare and educational regulations

 

Qualifications

• Proven work experience as a Department Administrator, preferably in a healthcare or educational setting
• Knowledge of healthcare and education regulations and procedures
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficient in MS Office and database management
• Ability to work effectively with diverse groups of people
• BS degree in Healthcare Administration, Education Administration, or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Dental School Pediatric Department Administrator
• Work Environment: Office setting within a dental school. Some travel may be required for meetings or conferences.
• Reporting Structure: Reports to the Dean of the Dental School.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our school. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Dental School Pediatric Department Administrator Do?

A Dental School Pediatric Department Administrator is typically employed in dental schools or universities, overseeing the pediatric dentistry department.

Their main responsibility is to ensure the smooth running of the department by managing the day-to-day operations, which include scheduling classes, coordinating with faculty, and overseeing the administration of student and patient records.

They also play a vital role in the planning and implementation of department policies and procedures, ensuring compliance with dental school regulations and standards.

The Department Administrator also liaises with other department heads and administrators within the school to facilitate interdepartmental collaboration and communication.

In addition, they are responsible for budgeting and financial management within the department, which may include allocating funds for resources, equipment, and personnel.

They may also be involved in the hiring, onboarding, and training of new faculty and staff within the pediatric department.

Often, the Department Administrator is also involved in curriculum development and revision, ensuring the program stays updated with the latest advancements in pediatric dentistry.

Lastly, they play a critical role in addressing any concerns or issues raised by students, faculty, or patients regarding the department’s services or operations.

 

Dental School Pediatric Department Administrator Qualifications and Skills

A Dental School Pediatric Department Administrator should possess a combination of administrative, communication and medical knowledge skills.

Their qualifications should include:

• Experience in medical administration, preferably in dentistry, to effectively manage the department’s operations, schedules, and patient records.
• Strong understanding of dental terminology and procedures, specifically in the realm of pediatric dentistry, to accurately address patient inquiries and concerns.
• Exceptional organizational skills to manage a multitude of tasks including record keeping, appointment scheduling, and coordinating with other medical departments.
• Excellent communication skills to effectively liaise between patients, their parents, dental professionals and school staff. They should also be able to communicate complex dental information in an understandable way.
• Customer service skills to provide a positive experience for patients and their families, addressing any issues or concerns that may arise.
• Proficiency with medical software for patient record keeping, billing, and scheduling. Knowledge of the specific software used in the dental field is preferred.
• Ability to handle stressful situations and make decisions under pressure, often dealing with anxious patients or emergency scenarios.
• Knowledge of medical laws and regulations to ensure the department is compliant with all legal and ethical standards.

 

Dental School Pediatric Department Administrator Experience Requirements

Candidates for the role of Dental School Pediatric Department Administrator often hold a Bachelor’s degree, usually in the fields of Healthcare Administration, Business Administration, or any related field.

They should have at least 2 to 3 years of experience in a healthcare or educational administration setting.

Experience within a dental school or pediatric department can give an applicant a distinct advantage.

Candidates with 3 to 5 years of administrative experience might have gained the necessary skills in managing staff, coordinating departmental activities, and handling budgets.

They should also be familiar with healthcare policies and regulations, as well as the academic and clinical operations of a dental school.

Those with over 5 years of experience may have held leadership roles in their past positions.

They may have overseen strategic planning, resource allocation, and program development in a dental or pediatric department setting.

Their experience might make them suitable for higher-level administrative roles requiring comprehensive knowledge of dental pediatrics and the ability to effectively manage a department.

In addition, candidates should have experience with dental software and technology, as well as strong interpersonal and communication skills, given the necessity of interacting with students, faculty, parents, and healthcare professionals.

 

Dental School Pediatric Department Administrator Education and Training Requirements

A Dental School Pediatric Department Administrator typically holds a bachelor’s degree in a healthcare administration, business administration or a related field.

They usually have some experience or background in dental or medical services, which can be gained through internships or previous work experience in a dental setting.

A master’s degree in healthcare administration or business administration can be beneficial for this role, particularly for those seeking leadership positions or roles in large dental schools or hospitals.

Moreover, the Department Administrator should be familiar with dental software systems and other relevant technology used in dental offices.

Some roles may require certification from a recognized body such as the American Association of Healthcare Administrative Management (AAHAM) or the Professional Association of Health Care Office Management (PAHCOM).

In addition to formal education, a Dental School Pediatric Department Administrator should have strong leadership, communication, and organizational skills.

Continuing education and professional development courses are highly recommended to stay updated with the evolving healthcare policies, procedures, and technologies.

 

Dental School Pediatric Department Administrator Salary Expectations

A Dental School Pediatric Department Administrator can expect to earn an average salary of $81,174 (USD) per year.

The actual salary may fluctuate based on factors such as experience, education, the location of the dental school, and the specific budget of the pediatric department.

 

Dental School Pediatric Department Administrator Job Description FAQs

What skills does a Dental School Pediatric Department Administrator need?

A Dental School Pediatric Department Administrator should have strong organizational and administrative skills, as they will oversee the day-to-day operations of the department.

They should also possess excellent communication skills to interact with faculty, staff, students, and parents.

Familiarity with dental and pediatric terminology and practices is also important.

Lastly, they should have good problem-solving skills and the ability to work under pressure.

 

Do Dental School Pediatric Department Administrators need a degree?

While it can vary by institution, most Dental School Pediatric Department Administrators are required to have a bachelor’s degree in Health Administration, Business Administration, or a related field.

Some institutions may prefer candidates with a master’s degree.

Experience in a dental or healthcare setting is often preferred.

 

What should you look for in a Dental School Pediatric Department Administrator resume?

In a Dental School Pediatric Department Administrator’s resume, look for experience in managing a department or team in a healthcare setting, preferably in dental or pediatric care.

Good candidates should have a background in healthcare administration and a proven track record of handling administrative tasks, policy implementation, and staff management.

Proficiency in health information systems and databases is also desirable.

 

What qualities make a good Dental School Pediatric Department Administrator?

A good Dental School Pediatric Department Administrator is detail-oriented, organized, and able to multitask.

They should also be empathetic and patient, as they will be working with children and their parents.

Leadership skills are important as they will be managing a team of staff members.

Additionally, they should have a strong understanding of dental healthcare practices, especially as they pertain to pediatric care.

 

What are the daily duties of a Dental School Pediatric Department Administrator?

On a typical day, a Dental School Pediatric Department Administrator may oversee the daily operations of the department, ensure compliance with healthcare regulations, supervise staff, coordinate patient services, and handle administrative tasks like budgeting and reporting.

They may also meet with staff to discuss department needs and goals, interact with parents and patients to address concerns or questions, and liaise with other administrators within the dental school.

 

Conclusion

So, there you have it.

Today, we’ve shed light on what it truly means to be a Dental School Pediatric Department Administrator.

And guess what?

It’s not just about managing schedules.

It’s about shaping the future of pediatric dentistry, one appointment at a time.

With our trusted Dental School Pediatric Department Administrator job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Go further with our job description generator. It’s your next move towards precision-crafted job listings or refining your resume to perfection.

Remember:

Every appointment scheduled, every procedure managed, is a part of the bigger picture.

Let’s shape that future. Together.

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