EHR System Manager Job Description [Updated for 2025]

In the era of digital healthcare, the need for Electronic Health Records (EHR) System Managers is becoming increasingly critical.

As technology continues to revolutionize the healthcare sector, the demand for skilled professionals to implement, manage, and protect our electronic health records systems grows stronger.

But what exactly is expected of an EHR System Manager?

Whether you are:

• A job seeker trying to understand the scope of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply interested in the dynamics of EHR system management,

You’ve come to the right place.

Today, we present a customizable EHR System Manager job description template, designed for easy posting on job boards or career sites.

Let’s delve right into it.

EHR System Manager Duties and Responsibilities

EHR (Electronic Health Records) System Managers are responsible for the maintenance and security of all patient records and data.

They work to ensure that EHR systems are reliably up-to-date and operating efficiently.

Their duties and responsibilities include:

• Managing and overseeing the daily operations of the EHR system
• Ensuring the EHR system is up-to-date with all required information and complying with legal requirements
• Training and supporting staff in using the EHR system effectively
• Ensuring the security and confidentiality of patient information in compliance with healthcare regulations
• Planning, developing, and implementing strategies for deploying and implementing new EHR system features
• Coordinating with IT staff to ensure hardware and software requirements are met
• Assessing system performance and making necessary modifications to ensure optimal network performance
• Resolving any issues and challenges related to the EHR system
• Establishing and maintaining procedures for system backup and recovery operations

 

EHR System Manager Job Description Template

Job Brief

We are seeking a highly-skilled EHR (Electronic Health Record) System Manager to oversee the daily operations and administration of our healthcare organization’s EHR system.

The EHR System Manager will be responsible for ensuring data integrity, implementing upgrades, and conducting training sessions for system users.

The ideal candidate should have a strong understanding of healthcare operations, proficiency in EHR systems, and the ability to manage and maintain a complex healthcare data system.

 

Responsibilities

• Manage and maintain the organization’s EHR system to ensure data integrity
• Coordinate with IT and other related departments for system upgrades and troubleshooting
• Conduct training sessions for employees and healthcare professionals for optimal use of EHR system
• Develop and implement policies and procedures for electronic data processing and computer systems operations and development
• Ensure the EHR system is compliant with health regulations and standards
• Work closely with healthcare professionals to customize and improve system according to their needs
• Provide technical support and guidance to users
• Maintain documentation of system updates, modifications, and user manuals

 

Qualifications

• Proven work experience as an EHR System Manager or similar role in healthcare IT
• Experience in implementing and maintaining EHR systems
• Excellent knowledge of healthcare operations and procedures
• Strong understanding of EHR systems, data management and health informatics
• Good knowledge of health data standards and regulations
• Experience with user training and support
• Excellent problem-solving and leadership skills
• Bachelor’s degree in Health Informatics, Information Systems or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: EHR System Manager
• Work Environment: This role primarily operates in a professional office environment and routinely uses standard office equipment.
• Reporting Structure: This position reports to the Director of IT.
• Salary: Salary is commensurate with experience and qualifications, as well as market and business considerations.
• Pay Range: $95,000 minimum to $150,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter detailing your qualifications and experience to [email address or application portal].

 

What Does an EHR System Manager Do?

EHR System Managers, also known as Electronic Health Record System Managers, play a pivotal role in healthcare settings.

They are responsible for the management and maintenance of the EHR system, which is critical in storing and managing patient health information digitally.

EHR System Managers oversee the implementation and use of the EHR system, ensuring that it is operating efficiently and meeting the needs of healthcare professionals.

They may also be involved in the system’s customization to match the specific requirements of a healthcare organization.

An EHR System Manager’s role also involves ensuring the security and privacy of patient health information, implementing measures to prevent unauthorized access or data breaches.

This includes regular system checks and updates to keep the EHR software up-to-date with the latest security protocols.

They coordinate with other IT professionals and healthcare staff to provide training on how to utilize the system effectively.

They may also troubleshoot any technical issues that arise, ensuring minimal disruption to healthcare services.

Furthermore, EHR System Managers often play a role in data analysis.

They use the information stored in the EHR system to identify trends, measure performance, and assist in decision-making processes within the healthcare organization.

Their work contributes significantly to improving the quality of patient care, enhancing operational efficiency, and meeting regulatory compliance requirements.

 

EHR System Manager Qualifications and Skills

An EHR System Manager should have the skills and qualifications that align with the role’s requirements, such as:

• Extensive knowledge of EHR software systems, including understanding their design, function and application in healthcare settings.
• Strong analytical skills to assess system performance, identify problems, and develop and implement solutions to optimize efficiency and improve user experience.
• Exceptional communication skills to effectively interface with various stakeholders including doctors, nurses, IT professionals, administrators, and vendors.
• Detail-oriented and organizational skills to manage and maintain complex electronic health record systems, ensuring data integrity and confidentiality.
• Technical skills to handle system upgrades, troubleshoot problems, and provide ongoing technical support to system users.
• Leadership abilities to manage a team, delegate tasks, and oversee project development and implementation.
• Understanding of healthcare regulations and standards, particularly those related to patient privacy and data security.
• Experience in training and guiding medical staff in the use of EHR systems, promoting best practices and efficient usage.

 

EHR System Manager Experience Requirements

Candidates for the role of an EHR System Manager usually need to have at least 3 to 5 years of experience in healthcare information systems.

This experience may come from roles such as EHR System Analyst, Clinical Informatics Specialist, or Health IT Project Manager.

They often gain this experience by working with healthcare providers and EHR systems in hospitals, clinics, or other healthcare settings.

During this time, they may be responsible for implementing and managing EHR systems, training staff on how to use them, and ensuring the system complies with healthcare regulations.

Candidates with more than 5 years of experience are often preferred as they would have had extensive hands-on experience with various EHR systems and have a deep understanding of the workflows and processes in healthcare environments.

Those who have more than 7 years of experience may have led teams in the past and have a strong background in project management, making them suitable for leadership roles in EHR system management.

In addition to work experience, many EHR System Manager roles may require a bachelor’s degree in Health Informatics, Health Information Management, Computer Science, or a related field.

Some roles may even require a master’s degree or specific certifications, such as Certified Professional in Healthcare Information and Management Systems (CPHIMS).

 

EHR System Manager Education and Training Requirements

EHR System Managers usually have a bachelor’s degree in health information management, health informatics, or a related field.

They need a strong understanding of healthcare and information technology, as well as a thorough knowledge of electronic health record (EHR) systems.

A background in hospital or healthcare administration is also beneficial, as is familiarity with various coding systems used in healthcare.

Some positions may require EHR System Managers to have a master’s degree in healthcare administration or a similar discipline.

It is also beneficial for candidates to pursue certification programs related to EHR systems, such as those offered by the American Health Information Management Association (AHIMA) or the Healthcare Information and Management Systems Society (HIMSS).

These certifications demonstrate a candidate’s commitment to ongoing learning and their expertise in managing EHR systems.

Experience working in a healthcare setting, particularly in a role related to managing or implementing EHR systems, is also typically required.

 

EHR System Manager Salary Expectations

An EHR System Manager can expect to earn an average salary of $92,673 (USD) per year.

However, the actual earnings can fluctuate depending on factors such as professional experience, qualifications, geographical location, and the organization they work for.

 

EHR System Manager Job Description FAQs

What skills does an EHR System Manager need?

EHR System Managers need a blend of technical and interpersonal skills.

These include a deep understanding of healthcare IT, knowledge of EHR systems and workflows, project management skills, and problem-solving abilities.

They should also have strong communication skills for liaising between IT, healthcare professionals, and system vendors.

 

What are the educational requirements for an EHR System Manager?

Typically, EHR System Managers are expected to have a bachelor’s degree in health information management, computer science, or a related field.

Some positions may require a master’s degree.

Certification in specific EHR systems, like Epic or Cerner, is often preferred.

Some roles may require a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) certification.

 

What should you look for in an EHR System Manager resume?

In an EHR System Manager’s resume, look for relevant education, certifications, and work experience with EHR systems.

Also, look for project management experience, particularly in implementing or upgrading EHR systems.

Knowledge of healthcare regulations like HIPAA and experience in training or supporting end-users can be additional assets.

 

What are the key responsibilities of an EHR System Manager?

An EHR System Manager is responsible for the smooth operation and maintenance of the EHR system.

Their tasks might include managing system updates and enhancements, providing user support and training, ensuring data integrity and security, coordinating with system vendors, and complying with relevant healthcare regulations.

 

What qualities make a good EHR System Manager?

A good EHR System Manager is detail-oriented and has excellent problem-solving skills.

They have a strong understanding of both healthcare operations and IT systems.

They also have strong communication skills, allowing them to effectively liaise between healthcare professionals and IT staff.

Flexibility, adaptability, and a willingness to stay updated with evolving EHR technologies and healthcare regulations are also essential.

 

Conclusion

And there you have it.

Today, we’ve demystified the role of an EHR System Manager.

Surprise, surprise?

It’s not just about managing electronic health records.

It’s about shaping the future of healthcare, one patient record at a time.

With our comprehensive EHR System Manager job description template and real-world examples, you’re fully equipped to make your next move.

But why limit yourself?

Go a step further with our job description generator. It’s your secret weapon for creating precision-crafted job listings or finessing your resume to perfection.

Always remember:

Every patient record is a piece of the larger healthcare puzzle.

Let’s shape that future. Together.

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