Entry-Level Data Entry Clerk Job Description [Updated for 2025]

In the digital age, the role of data entry clerks is increasingly essential.

As businesses accumulate data, the demand for meticulous individuals who can input, organize, and manage this digital information swells.

But let’s delve deeper: What’s truly expected from an entry-level data entry clerk?

Whether you are:

• A job seeker looking to comprehend the fundamentals of this role,
• A hiring manager crafting the perfect candidate profile,
• Or simply curious about the specifics of data entry,

You’re in the right place.

Today, we present a customizable entry-level data entry clerk job description template, designed for straightforward posting on job boards or career sites.

Let’s dive right in.

Entry-Level Data Entry Clerk Duties and Responsibilities

Entry-Level Data Entry Clerks are responsible for managing and inputting data into electronic formats, ensuring the accuracy of their entries, and conducting tasks that support the overall operation of the organization they are a part of.

Their main duties and responsibilities include:

• Inputting, updating, and managing data in systems or databases
• Reviewing data for errors or inconsistencies and making corrections as needed
• Quickly and accurately typing data from source documents
• Transcribing information from paper documents into digital format
• Conducting data verification and quality assurance tasks
• Following instructions and procedures for data entry
• Maintaining confidentiality and adhering to data privacy standards
• Assisting with administrative tasks as required, such as filing or scanning documents
• Communicating with supervisors or team members to resolve issues or clarify information

 

Entry-Level Data Entry Clerk Job Description Template

Job Brief

We are seeking a motivated and organized Entry-Level Data Entry Clerk to join our team.

The Data Entry Clerk will be responsible for maintaining our database by entering new and updated customer and account information.

The ideal candidate should have an eye for detail and be comfortable with multitasking, as the role involves inputting data into databases quickly and accurately.

 

Responsibilities

• Prepare source data for computer entry by compiling and sorting information
• Establish entry priorities
• Process customer and account source documents by reviewing data for deficiencies
• Enter customer and account data by inputting alphabetic and numeric information on keyboard
• Verify entered customer and account data by reviewing, correcting, deleting, or reentering data
• Maintain data entry requirements by following data program techniques and procedures
• Secure information by completing data base backups
• Maintain operations by following policies and procedures and reporting needed changes

 

Qualifications

• High school diploma or equivalent
• Proven data entry work experience, as a Data Entry Operator or Office Clerk
• Experience with MS Office and data programs
• Familiarity with administrative duties
• Typing speed and accuracy
• Attention to detail
• Confidentiality
• Ability to work under deadline pressure and ability to work in a team environment

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Entry-Level Data Entry Clerk
• Work Environment: Office setting with options for remote work depending on the circumstances
• Reporting Structure: Reports to the Data Entry Supervisor or Manager
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations
• Pay Range: $30,000 minimum to $45,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Entry-Level Data Entry Clerk Do?

An Entry-Level Data Entry Clerk typically works in an office setting, though the role is often available for remote work as well.

They are usually part of a larger administrative team and can work in a variety of industries that require data management.

Their primary role is to enter data into a computer system or database from paper documents or other sources.

This data may include invoices, receipts, customer details, reports, and other types of information.

Entry-Level Data Entry Clerks are responsible for ensuring the accuracy and integrity of the data they input.

This often involves carefully checking and cross-verify the data before and after entry.

In some cases, they may be required to retrieve data from the system or database, either to provide information to other team members or to verify the accuracy of the data entered.

They may also be tasked with creating and maintaining spreadsheets, preparing and submitting reports, and assisting with other administrative tasks as required.

An Entry-Level Data Entry Clerk must be comfortable with computer systems, software, and keyboard operation, as most of their work involves computer-based tasks.

They must also have good attention to detail to ensure the accuracy of the data they are entering.

 

Entry-Level Data Entry Clerk Qualifications and Skills

An entry-level data entry clerk should possess the following qualifications and skills that align with the job role:

• Basic computer skills and familiarity with office software and keyboard operations.
• Typing skills with a focus on speed and accuracy to efficiently input data.
• Attention to detail to ensure the correctness of entered data and to spot any errors or discrepancies.
• Organizational skills to manage numerous tasks and maintain data files systematically.
• Basic knowledge of databases and data processing to understand how to input and manage data properly.
• Communication skills to interact with team members, superiors and occasionally clients to clarify information and resolve issues.
• Ability to follow instructions and adhere to data privacy and confidentiality rules.
• High school diploma or equivalent qualification, along with basic training or experience in data entry.

 

Entry-Level Data Entry Clerk Experience Requirements

Entry-level Data Entry Clerk candidates typically require no specific work experience as this is usually an entry-level position.

However, having some background in clerical or administrative work can be beneficial.

Candidates may have gained experience through part-time roles, internships, or temporary positions where they were exposed to tasks involving data management or administrative duties.

The use of data entry software, office equipment, and basic computer programs such as Microsoft Office is often a part of this experience.

Candidates who have undergone vocational training or certification programs relating to data entry, computer operations, or office administration may have an edge, as these programs often provide practical hands-on experience.

Those with more than 1-2 years of experience might have developed their speed and accuracy in data entry tasks.

They are usually familiar with different data entry and database systems and may be ready to take on more complex tasks or supervisory roles.

Overall, while experience is not a strict requirement for entry-level Data Entry Clerk roles, any background in handling data, use of relevant software, and exposure to administrative tasks can be advantageous.

 

Entry-Level Data Entry Clerk Education and Training Requirements

Entry-Level Data Entry Clerks are usually required to have a high school diploma or equivalent.

Basic knowledge in computer applications, especially in data software like Microsoft Excel, is highly recommended for this role.

They must possess typing skills and be able to operate different kinds of office machines such as photocopiers and scanners.

In addition, they should have basic literacy and numeracy skills, as well as a good understanding of written and spoken English.

Some employers may require a data entry certification or equivalent proof of training in data entry or typing.

Experience with data management or administrative duties could be considered an advantage but is not typically a requirement for an entry-level position.

On-the-job training is usually provided to new hires to familiarize them with specific software or databases used by the company.

Although not required, continuous learning and improvement of computer skills can be beneficial for career advancement.

 

Entry-Level Data Entry Clerk Salary Expectations

An Entry-Level Data Entry Clerk can expect to earn an average salary of $31,153 (USD) per year.

The salary may differ based on factors like the individual’s skills, the company they are employed with, and the location of their job.

 

Entry-Level Data Entry Clerk Job Description FAQs

What skills does an Entry-Level Data Entry Clerk need?

An Entry-Level Data Entry Clerk should have excellent typing skills, proficiency with Microsoft Office Suite, particularly Excel, and the ability to work effectively with minimal supervision.

Attention to detail, accuracy, and ability to multitask are also crucial.

Basic understanding of databases can be beneficial.

 

Do Entry-Level Data Entry Clerks need a degree?

Most positions for Entry-Level Data Entry Clerks do not require a degree, but a high school diploma or equivalent is usually necessary.

However, some employers may prefer candidates with an associate’s degree or higher, particularly in fields like Business Administration or Information Technology.

 

What should you look for in a data entry clerk resume?

A good data entry clerk resume should highlight their typing speed and accuracy.

Previous experience in data entry or administrative roles can be beneficial.

Proficiency in relevant software like MS Office, particularly Excel, or database systems should be mentioned.

Any certificates like the Data Entry Operator Certificate can be a bonus.

 

What qualities make a good Entry-Level Data Entry Clerk?

A good Entry-Level Data Entry Clerk should be detail-oriented, reliable, and capable of working efficiently and accurately under pressure.

They should also have good organizational skills, be able to manage and prioritize tasks, and possess strong communication skills.

They should be comfortable working with technology and have the ability to learn new software quickly.

 

Is it difficult to hire Entry-Level Data Entry Clerks?

Hiring Entry-Level Data Entry Clerks can be relatively straightforward as the role often does not require extensive qualifications.

However, finding candidates with the right blend of accuracy, speed, and attention to detail can be challenging.

Therefore, it is important to conduct proper skill assessments during the hiring process.

 

Conclusion

And there you have it.

Today, we’ve uncovered the true essence of being an entry-level data entry clerk.

Guess what?

It’s not only about typing and inputting data.

It’s about shaping the digital future, one data entry at a time.

Armed with our handy entry-level data entry clerk job description template and authentic examples, you’re ready to get started.

But why limit yourself?

Venture further with our job description generator. It’s your next step towards creating precision-crafted job listings or refining your resume to absolute perfection.

Remember:

Every data entry is a piece of the greater digital puzzle.

Let’s shape that future. Together.

How to Become an Entry-Level Data Entry Clerk (Complete Guide)

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