Entry Writer Job Description [Updated for 2025]

In our globally interconnected world, the role of entry writers has never been more crucial.

As international trade continues to grow, the demand for skilled professionals who can navigate, understand, and facilitate the complexities of customs procedures deepens.

But let’s delve deeper: What’s truly expected from an entry writer?

Whether you are:

• A job seeker trying to comprehend the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of customs procedures,

You’re in the right place.

Today, we present a customizable entry writer job description template, crafted for effortless posting on job boards or career sites.

Let’s get straight into it.

Entry Writer Duties and Responsibilities

Entry Writers are critical components in the import process, handling the documentation and procedural requirements to clear goods through customs.

They work closely with importers, exporters, and customs officials, and they need a strong understanding of international trade regulations.

Here are some duties and responsibilities of an Entry Writer:

• Prepare and process import documentation according to customs regulations, laws, and procedures
• Classify imported goods and determine tariff classifications and duty rates
• Communicate with importers and exporters to gather information necessary for customs clearance
• Coordinate with customs officials to ensure that all documentation is properly filed and duties are paid promptly
• Review and verify invoices and purchase orders to ensure accuracy
• Monitor and track shipments to ensure timely customs clearance
• Handle any issues that may arise with shipments, including missing documentation or discrepancies in declared values
• Ensure compliance with all government regulations related to imports and exports

 

Entry Writer Job Description Template

Job Brief

We are looking for an organized and diligent Entry Writer to work on various entry writing tasks.

The responsibilities of an Entry Writer include preparing necessary entry documents for customs clearance, coordinating with customs agents, and ensuring compliance with relevant regulations.

Our ideal candidates have a great attention to detail, strong communication skills, and the ability to work under pressure.

Ultimately, the role of the Entry Writer is to ensure efficient and lawful entry of goods, on time and in compliance with customs regulations.

 

Responsibilities

• Prepare and process import and export documentation according to customs regulations, laws, or procedures.
• Pay, or arrange for payment of, taxes and duties on shipments.
• Monitor or trace the location of goods.
• Arrange for transportation, warehousing, or product distribution of imported or exported goods.
• Request or compile necessary import documentation, such as customs invoices, certificates of origin, and cargo-control documents.
• Check import/export documentation to determine cargo contents, and classify goods into import or export categories.
• Communicate with clients, customs officers, and carriers on various needs and arrangements.
• Ensure compliance with all government regulations and company policies.

 

Qualifications

• Proven experience as an Entry Writer or similar role in logistics.
• Knowledge of customs regulations and tariff schedules.
• Ability to interpret and comply with laws, regulations, and procedures related to import/export.
• Excellent organizational and multitasking skills.
• Strong communication skills.
• Detail-oriented with the ability to work well under pressure.
• High School Diploma or equivalent. Bachelor’s degree in Business, Logistics or related field preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Entry Writer
• Work Environment: Office setting with options for remote work. Some travel may be required for meetings or client consultations.
• Reporting Structure: Reports to the Customs Broker or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $35,000 minimum to $50,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Entry Writer Do?

An Entry Writer is a key player in the logistics and import/export industry.

Their primary responsibility is to facilitate the import of goods into a country, typically the United States, by preparing, compiling and managing documentation related to customs and imports.

They work closely with clients, customs officials, and shipping companies to ensure that all necessary paperwork is in order, including commercial invoices, packing lists, and bills of lading.

An Entry Writer must verify and record the tariff classification and valuation of goods, calculate duty charges, and process payments on behalf of the client.

They must also ensure compliance with all customs regulations and stay up-to-date on any changes in legislation or import/export rules.

Attention to detail, strong organizational skills, and knowledge of international trade and customs regulations are crucial for an Entry Writer.

In some cases, an Entry Writer may also be involved in resolving any issues that may arise during the import process, such as discrepancies in documentation or delays in shipment.

 

Entry Writer Qualifications and Skills

An Entry Writer should possess a wide range of skills and qualifications to fulfill the varied responsibilities of this role, such as:

• Strong knowledge of import and export regulations and procedures, ensuring compliance with all relevant laws and standards.
• Excellent data entry skills and attention to detail to accurately input and manage data related to shipments, tariffs, and other relevant information.
• Effective communication skills to liaise with various stakeholders such as clients, customs officials, and shipping companies.
• Problem-solving abilities to quickly and efficiently resolve issues related to shipment delays, discrepancies in data, or other logistical complications.
• Organizational skills to manage multiple shipments, documentation, and reporting deadlines simultaneously.
• Excellent customer service skills to provide timely and accurate information to clients regarding their shipments.
• Knowledge of computer software and applications relevant to the role, such as Microsoft Office, database systems, and customs declaration software.

 

Entry Writer Experience Requirements

Entry-level candidates for the Entry Writer position typically have 1 to 2 years of experience, preferably within the logistics, shipping, or import/export industry.

This experience can be gained through internships, part-time roles, or even through relevant coursework in supply chain management or international trade.

Candidates usually gain their initial experience in roles such as Junior Entry Writer, Import Coordinator, or Customs Brokerage Clerk.

This allows them to understand the intricacies of customs laws and regulations, freight forwarding, and documentation requirements.

Candidates with more than 3 years of experience often develop their skills in entry-level Entry Writer roles, gaining a deeper understanding of customs procedures, freight forwarding, and compliance issues.

Those with more than 5 years of experience usually have some leadership experience and a comprehensive understanding of import/export regulations.

They may be prepared for more senior roles such as Team Lead or Supervisor in the customs brokerage or freight forwarding industry.

 

Entry Writer Education and Training Requirements

Entry Writers, also known as Customs Entry Writers, typically require a high school diploma or equivalent as their educational foundation.

They usually require training in the customs procedures and regulations as well as a good understanding of import/export laws.

This can be learned through hands-on experience or specialized training programs.

A bachelor’s degree in a field such as Business Administration, International Trade, or Logistics can be beneficial but is not typically required.

Some employers may prefer candidates with these qualifications for higher-level positions.

Some Entry Writers pursue certification from organizations such as the National Customs Brokers & Forwarders Association of America, which offers the Certified Customs Specialist (CCS) designation.

This certification indicates a high level of professional competence and commitment to the industry.

It requires continued education to maintain, ensuring that an Entry Writer stays updated on the ever-changing laws and regulations in the customs environment.

In addition, strong computer skills, particularly in data entry and database management, are necessary in this role.

Proficiency in a foreign language can also be beneficial given the international nature of the work.

 

Entry Writer Salary Expectations

An Entry Writer typically earns an average salary of $40,978 (USD) per year.

This wage can fluctuate based on factors such as experience, location, and the company that they are employed by.

 

Entry Writer Job Description FAQs

What skills does an entry writer need?

Entry writers need to have strong attention to detail, as their role often involves processing and reviewing complex documents.

They should also have strong organizational skills, as they often need to manage multiple tasks simultaneously.

They should have good communication skills, both written and verbal, as they may need to liaise with various parties such as importers, carriers, and government officials.

Knowledge of import/export regulations and customs procedures is also important.

 

Do entry writers need a degree?

While a degree is not always necessary, many employers prefer entry writers to have at least an associate’s degree, often in fields such as business, logistics, or international trade.

However, relevant work experience can also be beneficial.

Certain certifications, such as a Certified Customs Specialist (CCS) credential, can also be advantageous.

 

What should you look for in an entry writer resume?

On an entry writer’s resume, look for a background in logistics, supply chain, or international trade.

Experience with customs documentation, knowledge of import/export regulations, and experience working with freight forwarders are all good signs.

Also, look for skills such as attention to detail, organization, and good communication skills.

 

What qualities make a good entry writer?

A good entry writer is thorough and detail-oriented, capable of reviewing and accurately processing complex documents.

They are organized, capable of effectively prioritizing tasks and working under deadlines.

They are also good communicators, capable of liaising with various parties and explaining complex regulations and procedures in clear, understandable terms.

 

What is the role of technology in an entry writer’s job?

Technology plays a vital role in an entry writer’s job.

They use specialized software to process and manage customs entries.

Knowledge of such systems, as well as general computer literacy and familiarity with Microsoft Office applications, are often necessary.

As technology evolves, entry writers may also need to adapt to new tools and technologies.

 

Conclusion

So there you have it.

Today, we delved into the intricate world of an entry writer.

And guess what?

It’s not just about data entry.

It’s about pioneering solutions in the logistics industry, one entry at a time.

With our comprehensive entry writer job description template and real-world examples, you’re ready to forge ahead.

But why settle there?

Go further with our job description generator. It’s your next move towards precision-crafted listings or refining your resume to stand out.

Remember:

Each entry is a piece of the greater puzzle.

Let’s navigate this logistics world. Together.

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