Event Set-Up Crew Member Job Description [Updated for 2025]

In the world of events, the focus on event set-up crew members has never been more critical.

As the event industry continues to evolve, so does the demand for efficient teams who can set up, manage, and dismantle event venues flawlessly.

But let’s delve deeper: What’s truly expected from an event set-up crew member?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the behind-the-scenes of event setup,

You’re in the right place.

Today, we introduce a customizable event set-up crew member job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Event Set-Up Crew Member Duties and Responsibilities

Event Set-Up Crew Members are responsible for ensuring that event spaces are properly prepared and set up.

Their roles often require physical labor and the ability to work well in a team.

The following are their primary duties and responsibilities:

• Understand the event layout and plan from the event manager
• Set up and arrange furniture, stage, equipment, decorations, and other items according to the event plan
• Ensure all necessary equipment and materials are available and functional
• Work closely with other teams such as audio-visual and catering to ensure correct and timely setup
• Perform basic maintenance tasks on event equipment as needed
• Ensure the setup is completed on time and to the required standard
• Adhere to health and safety regulations during setup and dismantling processes
• Assist in the dismantling and clearing of the event space post-event
• Store all equipment and materials properly after use

 

Event Set-Up Crew Member Job Description Template

Job Brief

We are looking for a dedicated and hardworking Event Set-Up Crew Member to join our team.

The ideal candidate will be responsible for setting up and dismantling facilities for various events, including corporate meetings, weddings, parties, and concerts.

They must be able to work efficiently, follow instructions, and adhere to safety procedures.

Experience in a similar role is preferred, but not essential as training will be provided.

 

Responsibilities

• Set up and dismantle event equipment such as stages, lighting, sound systems, and decor
• Ensure all equipment and facilities are clean, safe, and in working order
• Follow layout and event plans accurately
• Work closely with event planners, sound engineers, and other event staff
• Adhere to safety and health regulations
• Assist with inventory management and control
• Perform minor repairs and maintenance on equipment if necessary
• Transport equipment to and from event locations

 

Qualifications

• Previous experience in a similar role is preferred
• Ability to perform physically demanding tasks, including lifting heavy items
• Knowledge of safety procedures and regulations
• Good communication and teamwork skills
• Ability to work on a flexible schedule, including evenings, weekends, and holidays
• High school diploma or equivalent

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Event Set-Up Crew Member
• Work Environment: Physical, fast-paced environment. This role involves working outdoors and in various event locations. Travel may be required.
• Reporting Structure: Reports to the Event Set-Up Supervisor or Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $25,000 minimum to $35,000 maximum
• Location: [City, State] (specify the location or indicate if travel is required)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Event Set-Up Crew Member Do?

Event Set-Up Crew Members typically work for event management companies, venues, or as part of a freelance team.

They can be involved in various types of events, including weddings, corporate meetings, concerts, festivals, and sporting events.

Their primary responsibility is to prepare the event space according to the specifications provided by the event planner or client.

This can involve setting up stages, arranging tables and chairs, installing lighting and sound equipment, and decorating the venue.

They work closely with other members of the event team, such as event planners, designers, and technical staff, to ensure the set-up is completed on time and meets the event’s requirements.

Besides setting up, they are also responsible for breaking down the event setup after it concludes, ensuring all equipment is packed away safely and the venue is left clean and tidy.

Their role requires physical stamina due to the lifting and moving of heavy items, as well as an eye for detail to ensure the venue is set up correctly.

They may also be asked to troubleshoot any issues that arise with the setup, such as faulty equipment or last-minute changes to the layout.

Their ultimate goal is to create an event space that meets the client’s vision and provides a seamless experience for all attendees.

 

Event Set-Up Crew Member Qualifications and Skills

Event Set-Up Crew Members need a specific set of skills and qualifications to effectively perform their roles, such as:

• Physical strength and stamina to lift, carry, and arrange heavy equipment, furniture, and supplies.
• Excellent organizational skills to set up event spaces according to layout plans and specifications.
• Strong teamwork skills to work cooperatively with other crew members, event planners, and vendors.
• Good time management skills to ensure tasks are completed within a set timeframe and the event starts on time.
• Understanding of safety procedures and regulations to ensure the event setup is safe for all attendees and staff.
• Detail-oriented nature to pay attention to every aspect of the event set-up, from the placement of tables to the alignment of chairs.
• Problem-solving skills to quickly address any issues that arise during the event set-up process.
• Good communication skills to effectively coordinate with team members and understand instructions from the event planner.
• Ability to work under pressure and adapt to changes in the event plan or schedule.

 

Event Set-Up Crew Member Experience Requirements

Entry-level Event Set-Up Crew Members typically have less than a year of experience, often gained through volunteering at events or working part-time in similar roles.

They may also gain experience through internships at event companies or related industries like hospitality or catering.

Candidates with 1 to 2 years of experience often have a proven track record in setting up various types of events including corporate meetings, weddings, concerts, or trade shows.

They are familiar with the process of setting up and breaking down event equipment such as stages, lighting, sound systems, and catering stations.

Those with more than 3 years of experience are usually adept at reading and interpreting event floor plans and layouts, coordinating with event planners and other team members, and ensuring safety protocols are followed during the set-up process.

Candidates with over 5 years of experience may have leadership skills and experience supervising a team of set-up crew members.

They are often capable of managing the entire event set-up process from planning to execution, and can troubleshoot any problems that may arise during the event.

 

Event Set-Up Crew Member Education and Training Requirements

Event Set-Up Crew Members typically need a high school diploma or equivalent for entry-level positions.

They need to have a basic understanding of event planning and knowledge of safety protocols in setting up physical structures.

Training in this job role usually happens on the job, where they learn how to set up and dismantle equipment, handle logistics, and follow safety protocols.

While not required, some individuals may choose to gain a certification in event management or a related field to improve their skills and knowledge in the sector.

Candidates with experience or training in logistics, manual labor, or technical production may have an advantage.

Knowledge of basic first-aid procedures and risk management is also beneficial in this role.

Continuous on-the-job training is essential for these crew members to understand new technologies and methods for efficient event set-up and tear-down.

Moreover, they should possess physical stamina and strength as the role often involves lifting heavy equipment.

Soft skills such as teamwork, communication, and problem-solving skills are also vital in this role.

 

Event Set-Up Crew Member Salary Expectations

An Event Set-Up Crew Member can expect to earn an average wage of $12.00 (USD) per hour.

However, the actual wage can vary based on factors such as years of experience, location, and the size and type of the event.

 

Event Set-Up Crew Member Job Description FAQs

What skills does an Event Set-Up Crew Member need?

An Event Set-Up Crew Member should have excellent organizational skills and a keen eye for detail to ensure that the event space is arranged according to the specific plans.

They should also have good physical stamina as they may be required to lift heavy items.

Problem-solving skills are important for dealing with any last-minute changes or issues that arise during the set-up process.

 

Do Event Set-Up Crew Members need a degree?

No, a degree is not typically required for this role.

However, prior experience in event set-up or similar roles can be beneficial.

Some employers may require specific training or certifications, such as a certificate in manual handling.

 

What should you look for in an Event Set-Up Crew Member resume?

Look for previous experience in event set-up or related fields.

This can include roles in catering, hospitality, or retail where they may have been responsible for setting up displays or arranging spaces.

Any specific training or certification should also be highlighted.

Good physical fitness and the ability to work well in a team are also beneficial.

 

What qualities make a good Event Set-Up Crew Member?

A good Event Set-Up Crew Member is reliable and punctual, as they will often be working to strict deadlines.

They should be able to work well under pressure and adapt to changing circumstances.

They should also be able to work effectively as part of a team and have good communication skills to coordinate with other crew members and event planners.

 

What is the work schedule like for an Event Set-Up Crew Member?

The work schedule for an Event Set-Up Crew Member can be quite varied and often includes evenings, weekends, and holidays, as these are common times for events.

They may also need to be available at short notice to accommodate last-minute events or changes in plans.

The role can involve long hours, especially in the lead-up to a major event.

 

Conclusion

And that’s a wrap.

Today, we’ve given you a behind-the-scenes look at what it truly means to be an Event Set-Up Crew Member.

Surprised?

It’s not just about setting up tables and chairs.

It’s about creating memorable experiences, one event at a time.

With our go-to Event Set-Up Crew Member job description template and real-world examples, you’re ready to jump into action.

But why stop now?

Go further with our job description generator. It’s your invaluable tool for crafting the perfect job listing or honing your resume to a tee.

Remember:

Every event detail contributes to the overall experience.

Let’s create those unforgettable moments. Together.

How to Become an Event Set-Up Crew Member (Complete Guide)

Career Countdown: Jobs That AI is Threatening

Daring to Earn: The Appeal of the World’s Most Dangerous Jobs

The Wacky Work World: The Most Unusual Jobs Ever

Flex-Ready Careers: Jobs That Let You Design Your Day