Export Coordinator Job Description [Updated for 2025]

In the modern era of global commerce, the role of an Export Coordinator has become increasingly critical.

As international trade continues to evolve, the demand for skilled professionals who can manage, streamline, and protect our export operations intensifies.

But let’s delve deeper: What’s truly expected from an Export Coordinator?

Whether you are:

• A job seeker trying to understand the core requirements of this role,
• A hiring manager defining the perfect candidate,
• Or simply curious about the ins and outs of export coordination,

You’re in the right place.

Today, we present a customizable Export Coordinator job description template, crafted for effortless posting on job boards or career sites.

Let’s dive right into it.

Export Coordinator Duties and Responsibilities

Export Coordinators are responsible for managing and coordinating the export of goods.

This role requires a strong understanding of export laws, regulations, and processes and involves a high level of coordination with various parties both internally and externally.

The duties and responsibilities of an Export Coordinator include:

• Managing all activities related to exporting goods, including documentation, shipping, and transportation
• Ensuring compliance with local and international export laws and regulations
• Coordinating with suppliers, customers, and freight forwarders to ensure timely delivery of goods
• Preparing and reviewing export documents such as invoices, packing lists, and shipping labels
• Organizing shipping schedules and coordinating freight movements
• Resolving any issues related to the export process such as delays, damages, or lost shipments
• Maintaining detailed records of all export transactions for auditing and reporting purposes
• Providing customer service to international clients and responding to their inquiries
• Monitoring changes in export laws and regulations and updating company policies accordingly
• Collaborating with sales and marketing teams to forecast export sales and plan shipping schedules

 

Export Coordinator Job Description Template

Job Brief

We are looking for a detail-oriented and organized Export Coordinator to manage our export processes.

The Export Coordinator will be responsible for organizing, planning, and executing the export of goods to various countries in compliance with international trade laws and regulations.

The ideal candidate has a strong knowledge of customs procedures, experience with logistics management, and excellent communication skills.

The Export Coordinator will need to establish and maintain relationships with various stakeholders, including freight forwarders, shipping companies, and customs agents.

 

Responsibilities

• Coordinate and manage all aspects of export operations, including packing, shipping, and delivery
• Ensure compliance with domestic and international trade regulations and standards
• Prepare and maintain all necessary export documentation in accordance with regulations
• Communicate with freight forwarders, shipping companies, and customs agents
• Track shipments and provide updates to customers
• Analyze and optimize logistic procedures
• Maintain and develop positive business relationships with key suppliers
• Resolve any export-related issues or discrepancies
• Develop and implement strategies to increase efficiency in the export process
• Provide excellent customer service to all stakeholders

 

Qualifications

• Proven work experience as an Export Coordinator or similar role
• Knowledge of customs procedures and international trade laws
• Familiarity with logistics software and export management systems
• Strong organizational and communication skills
• Ability to handle and prioritize multiple tasks
• Detail-oriented and able to work under pressure
• Excellent problem-solving skills
• Proficiency in MS Office applications
• Bachelor’s degree in Business Administration, Logistics, or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Export Coordinator
• Work Environment: Office setting with occasional travel required for site visits.
• Reporting Structure: Reports to the Export Manager or Logistics Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Export Coordinator Do?

Export Coordinators work in various industries, often for companies that sell goods overseas.

They are key players in the global business operations of a company, liaising with clients, suppliers, and transportation companies to ensure the smooth export of goods.

Their main responsibility is to manage and oversee the entire export process, from the initial order to the shipment of goods.

This involves organizing and submitting necessary documentation, such as customs forms and invoices, ensuring compliance with relevant export laws and regulations.

Export Coordinators also communicate with clients and suppliers to provide updates and resolve any potential issues.

They need to have a strong understanding of the shipping process and be familiar with different modes of transportation.

They may also be involved in the logistics of transporting goods, including arranging freight services, scheduling pick-ups and deliveries, and tracking shipments to ensure timely delivery.

In the case of any delays or complications, Export Coordinators are responsible for troubleshooting and finding solutions to ensure that goods reach their destination as planned.

In addition, they often work with sales and finance teams to manage and monitor costs, prepare quotes, and negotiate freight rates with shipping companies.

In this role, they also assist in maintaining positive relationships with overseas clients and partners.

 

Export Coordinator Qualifications and Skills

An effective Export Coordinator should possess a range of both technical and soft skills, along with a comprehensive understanding of international trade regulations, such as:

• Strong knowledge of import/export laws and regulations to ensure compliance with customs and trade procedures.
• Excellent organizational skills to manage multiple shipments, track cargo, and maintain detailed records.
• Effective communication skills to liaise with customers, suppliers, and transport companies, and to resolve any issues that may arise during the shipping process.
• Proficiency in the use of logistics and shipping software for efficient coordination of cargo movement and shipment tracking.
• Problem-solving skills to quickly address and resolve any shipment discrepancies or delays.
• Customer service skills to provide clients with timely and accurate information about their shipments, and to build and maintain positive customer relationships.
• Negotiation skills to secure the best shipping rates and services from transport providers.
• Ability to work well under pressure and meet tight deadlines in a fast-paced, changing environment.
• Knowledge of foreign languages may be advantageous for communicating with overseas clients and partners.

 

Export Coordinator Experience Requirements

The entry-level Export Coordinators typically require 1 to 2 years of experience in the export or logistics field, often gained through internships, part-time roles or assisting in a freight forwarding company.

Candidates with experience often have knowledge about import-export laws, customs regulations, and have proficiency in using export-related software.

Familiarity with the preparation of shipping documents, invoices, and packing lists is also usually expected.

Export Coordinators with more than 3 years of experience usually have a stronger understanding of international trade regulations, freight forwarding, and global logistics.

Their experience often includes managing complex export processes and dealing with customs or trade compliance issues.

Those with over 5 years of experience in export coordination may have developed leadership skills and are generally ready for managerial roles, such as an Export Manager.

They are expected to have a wide network within the logistics and shipping industry and a proven track record of managing export operations effectively.

 

Export Coordinator Education and Training Requirements

Export Coordinators usually have a bachelor’s degree in business, international relations, logistics, or a related field.

They need to have a strong understanding of export procedures and regulations, as well as excellent organizational and communication skills.

Knowledge of a second language can be highly beneficial in this role.

Some positions, particularly in larger corporations or for complex goods, may require Export Coordinators to have a master’s degree in international business or logistics.

Candidates may also choose to pursue certifications such as the Certified Export Specialist (CES) program, which provides specialized training in export operations and compliance.

As this field is constantly evolving, ongoing training to stay updated with changing international trade laws and regulations is highly recommended.

Additional courses in negotiation, cultural sensitivity, and foreign languages can also enhance an Export Coordinator’s effectiveness and job prospects.

 

Export Coordinator Salary Expectations

The average salary for an Export Coordinator is $47,346 (USD) per year.

However, the actual earnings can fluctuate based on factors such as level of experience, educational qualifications, industry, and the geographical location of the job.

 

Export Coordinator Job Description FAQs

What skills does an Export Coordinator need?

Export Coordinators need strong organizational and multitasking skills, as they often handle multiple tasks such as arranging shipments, preparing and confirming order approvals, handling pricing information, and managing invoices.

They also need excellent communication skills to interact with various stakeholders, including clients, suppliers, and transport companies.

Furthermore, they should have good problem-solving skills and the ability to work under pressure to meet tight deadlines.

 

Do Export Coordinators need a degree?

Most Export Coordinators hold a degree in business, logistics, or a related field.

However, some companies may hire individuals with a high school diploma or equivalent if they have significant experience in logistics or international trade.

Knowledge of import/export regulations, shipping, and logistics can also be beneficial in this role.

 

What should you look for in an Export Coordinator’s resume?

An Export Coordinator’s resume should highlight their experience with export procedures and regulations, shipping and logistics, and customer service.

Any experience with import/export software or systems is also a plus.

Look for strong organizational and communication skills, and the ability to work in a fast-paced environment.

Knowledge of foreign languages can be a significant asset for businesses with international clients.

 

What qualities make a good Export Coordinator?

A good Export Coordinator should be organized, detail-oriented, and able to multitask effectively.

They should be able to work independently but also as part of a team.

Strong problem-solving skills and the ability to make decisions quickly are also important.

Good Export Coordinators should have excellent customer service skills and the ability to build strong relationships with clients and suppliers.

 

Is it challenging to hire Export Coordinators?

Hiring an Export Coordinator can be challenging due to the specific skill set required for the role.

Candidates need to have a solid understanding of shipping and logistics, in addition to being familiar with international trade regulations.

Therefore, it may take some time to find a candidate who has the right combination of skills and experience.

Offering competitive salaries and benefits may help attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve uncovered the ins and outs of an export coordinator role.

Surprising, isn’t it?

It’s not just about managing shipments.

It’s about ensuring smooth global trade, one consignment at a time.

Our ready-to-use export coordinator job description template and real-world examples give you a head start.

But why limit yourself?

Dig deeper with our job description generator. It’s your stepping stone to crafting precise listings or refining your resume to excellence.

Remember:

Every shipment is a part of the global trade story.

Let’s navigate that journey. Together.

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