Facilities Project Manager Job Description [Updated for 2025]

In the modern era, the importance of Facilities Project Managers is more significant than ever.

As businesses grow and expand, the need for skilled professionals who can plan, coordinate, and oversee facilities projects becomes increasingly crucial.

But let’s delve deeper: What’s truly expected from a Facilities Project Manager?

Whether you are:

• A job seeker aiming to understand the core responsibilities of this role,
• A hiring manager crafting the profile of the perfect candidate,
• Or simply curious about the intricacies of facilities project management,

You’re in the right place.

Today, we present a customizable Facilities Project Manager job description template, tailored for effortless posting on job boards or career sites.

Let’s dive right into it.

Facilities Project Manager Duties and Responsibilities

Facilities Project Managers are responsible for overseeing the maintenance, security, and improvement of workplace buildings and grounds.

They ensure the environment is safe, comfortable, and meets the needs of employees and clients.

Their main duties and responsibilities include:

• Developing and implementing facilities management procedures
• Overseeing and coordinating all building maintenance and upgrades
• Planning and managing building projects, including determining project requirements, creating detailed project plans, and setting project goals
• Coordinating with architects, contractors, and other professionals on building projects
• Ensuring compliance with health and safety regulations
• Managing budget and ensuring cost-effectiveness for all facility projects and maintenance
• Inspecting buildings’ structures to determine the need for repairs or renovations
• Planning and coordinating all installations (telecommunications, heat, electricity etc.) and refurbishments
• Maintaining accurate records of building plans, blueprints, and project documents
• Responding to emergencies or urgent issues as they arise and dealing with the consequences

 

Facilities Project Manager Job Description Template

Job Brief

We are seeking a dedicated Facilities Project Manager to oversee all building-related activities.

This role requires you to ensure that our business’s infrastructure meets the highest of standards in terms of safety, efficiency, and sustainability.

Responsibilities include developing project budgets, coordinating with architects and engineers, negotiating with contractors, and ensuring all projects are completed in a timely and cost-effective manner.

Our ideal candidate has a solid understanding of construction procedures, project management principles, and is familiar with building maintenance procedures.

 

Responsibilities

• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Develop budgets for projects and oversee expenditures
• Coordinate with architects and engineers, as well as other construction and building specialists
• Ensure projects meet legal requirements and building and safety codes
• Coordinate and direct construction workers and subcontractors
• Review work progress on a daily basis
• Ensure quality construction standards and the use of proper construction techniques

 

Qualifications

• Proven work experience as a Facilities Project Manager or similar role
• Experience in planning maintenance operations
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Working knowledge of facilities machines and equipment
• Ability to keep track of and report on activity
• Excellent communication and leadership skills
• BSc degree in Facility Management, Engineering, Business Administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facilities Project Manager
• Work Environment: This role requires both office work and on-site presence. Some travel may be required for site inspections and meetings with contractors.
• Reporting Structure: Reports to the Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $78,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facilities Project Manager Do?

Facilities Project Managers typically work for a wide range of businesses and organizations, including corporations, schools, hospitals, and government agencies.

They can also work as independent consultants.

They are responsible for the strategic planning, coordination, and management of facility projects such as renovations, relocations, installations, and maintenance.

This involves understanding the needs of the organization, planning and scheduling projects, and coordinating with various teams, contractors, and vendors.

The Facilities Project Manager’s role is to ensure that all the facility projects are completed on time, within budget, and meet the organization’s requirements.

They need to monitor the progress of the projects, resolve any issues that arise, and ensure that all work is done in compliance with safety regulations.

They may also be responsible for preparing and managing the facility’s budget, assessing the condition of the facilities, and planning for future facility needs.

They often work closely with other departments, such as IT, security, and human resources, to ensure that the facilities meet the needs of the organization and its employees.

A Facilities Project Manager also supervises the work of facility staff and contractors, ensures that the facilities are clean, safe, and well-maintained, and handles any emergencies or issues that arise related to the facilities.

 

Facilities Project Manager Qualifications and Skills

A competent Facilities Project Manager should possess a blend of technical skills, management abilities, and industry knowledge.

These may include:

• Profound knowledge of facilities operations and maintenance, including applicable laws, regulations, procedures, and best practices.
• Excellent project management skills to plan, direct, and coordinate activities, ensuring that projects are completed on time, within budget, and to agreed standards.
• Strong leadership abilities to effectively manage and motivate a diverse team of professionals and contractors.
• Exceptional problem-solving skills to diagnose facility problems and devise effective solutions.
• Good negotiation skills to work with vendors and contractors, ensuring high-quality work at reasonable costs.
• Sound understanding of health and safety regulations to maintain a safe and productive work environment.
• Excellent interpersonal and communication skills to liaise with internal teams, external partners, and stakeholders, clearly conveying information and expectations.
• Attention to detail and strong analytical skills for tracking facility operations and finding areas for improvement.
• Ability to use facilities management software and technology for monitoring, reporting, and optimizing facility operations.
• Financial acumen to manage budgets, analyze cost-effectiveness, and make informed financial decisions.

 

Facilities Project Manager Experience Requirements

Facilities Project Managers typically need to have around 3 to 5 years of experience in facilities management or a related field such as construction or building operations.

This experience may be obtained through direct work in facilities management, project management, or operations roles in a variety of industries.

Those starting out in their career may gain valuable experience through internships or entry-level roles in building maintenance, operations or project management.

Mid-level candidates often have a comprehensive understanding of facilities management including areas such as maintenance planning, contract management, budgeting, and safety regulations.

They may have also led small-scale projects or teams and have experience coordinating with various departments.

Candidates with over 5 years of experience often have a proven track record of managing large-scale facility projects, including renovation, construction, and operational improvement projects.

At this stage, they are likely to have developed a high level of expertise in strategic planning, budget management, and leading diverse teams.

Advanced facilities project managers may also have experience with environmental sustainability projects and initiatives, as well as certifications such as Certified Facility Manager (CFM) or Project Management Professional (PMP).

 

Facilities Project Manager Education and Training Requirements

Facilities Project Managers typically require a bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field.

The coursework should ideally cover areas such as project management, business operations, contract management, and facilities planning.

A strong background in facilities management, including understanding of building systems, maintenance procedures, and safety regulations, is crucial.

In addition to the degree, certain positions may require certification such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) credentials from the International Facility Management Association (IFMA).

Certain roles might also demand practical experience in project management, contract negotiation, and budgeting.

For advancement or specialized roles, a master’s degree in Facility Management, Business Administration or a related discipline could be beneficial.

Continuous learning and staying updated with the latest technologies, standards, and regulations in the industry can provide a competitive edge in this role.

 

Facilities Project Manager Salary Expectations

A Facilities Project Manager earns an average salary of $81,769 (USD) per year.

However, this salary can fluctuate based on factors such as experience, level of education, size and type of the facility, and the region in which the job is located.

 

Facilities Project Manager Job Description FAQs

What skills does a Facilities Project Manager need?

Facilities Project Managers need a wide range of skills, including excellent organizational and project management abilities to oversee multiple projects simultaneously.

They also require strong communication and interpersonal skills to coordinate with various stakeholders and team members.

Knowledge in facilities management, budgeting, vendor negotiations, and a sound understanding of construction and maintenance protocols are also crucial.

 

Do Facilities Project Managers need a degree?

Most Facilities Project Managers have a bachelor’s degree in Facilities Management, Construction Management, Business, or a related field.

However, substantial work experience in facilities management or project management can sometimes compensate for lack of formal education.

Certifications such as the Certified Facility Manager (CFM) or Project Management Professional (PMP) can also be beneficial.

 

What should you look for in a Facilities Project Manager resume?

On a resume, look for evidence of previous experience in project management and facilities management.

This can include managing renovations, construction, or maintenance projects.

Also, keep an eye out for experience in budgeting, vendor management, safety protocols, and regulatory compliance.

Certifications like CFM or PMP can also be beneficial.

 

What qualities make a good Facilities Project Manager?

Good Facilities Project Managers are highly organized and able to manage multiple projects simultaneously.

They have excellent problem-solving skills and can make quick decisions under pressure.

They are also detail-oriented, ensuring that projects are completed on time, within budget, and to the correct specifications.

Good interpersonal and communication skills are crucial, as they often liaise with various stakeholders, including senior management, staff, and external contractors.

 

What are some of the challenges in hiring a Facilities Project Manager?

Finding a Facilities Project Manager with the right balance of technical knowledge and management skills can be a challenge.

This role requires a unique blend of hard and soft skills, including project management, budgeting, vendor negotiation, communication, and problem-solving.

Additionally, given the nature of the role, it may be difficult to find candidates with the necessary experience and certifications.

 

Conclusion

And there you have it.

Today, we’ve given you an insider’s look at what it truly means to be a facilities project manager.

And you know what?

It’s not just about managing buildings.

It’s about orchestrating a smooth operation, one project at a time.

With our handy facilities project manager job description template and real-world examples, you’re more than ready to take the next step.

But why stop there?

Go further with our job description generator. It’s your essential tool for producing precision-targeted job descriptions or refining your resume to absolute perfection.

Remember:

Every project is a piece of the larger operational puzzle.

Let’s create operational excellence. Together.

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