Facilities Site Manager Job Description [Updated for 2025]

In today’s fast-paced world, the role of a Facilities Site Manager has become increasingly critical.

As organizations continue to grow and evolve, the demand for skilled professionals who can effectively manage, maintain, and optimize our physical workspaces is greater than ever.

So, what does it really take to excel as a Facilities Site Manager?

Whether you are:

• A job seeker aiming to understand the depth of this role,
• A hiring manager aiming to outline the perfect candidate,
• Or simply intrigued by the intricacies of facilities management,

You’re at the right place.

Today, we present a customizable Facilities Site Manager job description template, crafted for effortless posting on job boards or career sites.

Let’s delve right into it.

Facilities Site Manager Duties and Responsibilities

Facilities Site Managers oversee the functionality, safety, and maintenance of a building’s infrastructure.

They ensure the proper use of facilities and equipment, manage maintenance staff, and handle any emergencies that arise.

Their duties and responsibilities include:

• Plan, coordinate and manage the operations of all equipment, infrastructure, and related facilities
• Ensure the facility is operating as it should on a daily basis by managing maintenance tasks, such as upkeep and repair, HVAC, plumbing, electrical, etc.
• Perform routine site inspections to ensure all building systems are working properly
• Prepare and implement a planned preventative maintenance schedule
• Manage contractor relationships and oversee all work performed by outside contractors
• Manage and direct staff members and the department’s operations
• Prepare and track facility budget, ensuring expenses are within budget constraints
• Ensure compliance with health and safety regulations
• Respond to emergency situations or other urgent issues involving the facility
• Manage and maintain record-keeping related to the facility, such as warranties, maintenance plans, and safety inspections

 

Facilities Site Manager Job Description Template

Job Brief

We are seeking a reliable, detail-oriented Facilities Site Manager to oversee all building-related activities.

This role requires managing both the building’s maintenance activities and the tasks of the facilities team.

The Facilities Site Manager will be responsible for ensuring that the facilities are safe, up to code, and fully operational.

Additionally, the manager will also be in charge of managing budgets, ensuring that services meet the needs of clients and staff, and making decisions regarding the acquisition and renewal of contracts with suppliers.

 

Responsibilities

• Oversee all building maintenance and operations
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle insurance plans and service contracts
• Prepare and track facility budget, expenses and ensure timely reporting

 

Qualifications

• Proven experience as facilities manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in facility management, engineering, business administration or relevant field
• Relevant professional qualification (e.g. CFM) will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facilities Site Manager
• Work Environment: Office and outdoor setting. Some travel may be required for site inspections or client consultations.
• Reporting Structure: Reports to the Director of Facilities Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $80,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facilities Site Manager Do?

Facilities Site Managers typically work for companies across various industries and are responsible for overseeing the operations of all building systems.

They ensure that the facilities, including buildings and grounds, are maintained and meet the needs of the organization.

Their work involves supervising a team of facilities workers, organizing repairs and maintenance work, and managing budgets.

They ensure the physical infrastructure of the site remains safe, up to code, and fully operational.

Facilities Site Managers often liaise with external contractors and suppliers, and they may also be responsible for implementing health and safety measures, ensuring compliance with regulations and standards.

They are often tasked with planning for future development in line with strategic business objectives, as well as ensuring that all facility operations are carried out in an appropriate, cost-effective way.

Furthermore, they inspect buildings’ structures to determine the need for repairs or renovations, as well as managing any refurbishments, renovations, or office moves that need to take place.

In emergency situations, they are responsible for coordinating staff and implementing emergency procedures.

 

Facilities Site Manager Qualifications and Skills

Facilities Site Managers require a combination of technical, managerial and interpersonal skills to effectively coordinate and oversee the operations and maintenance of facilities, such as:

• Effective leadership and management skills to guide and supervise the facility maintenance team, contractors, and suppliers.
• Understanding of facility operations and maintenance, including HVAC, electrical and plumbing systems, safety protocols, and building regulations.
• Strong organization skills to plan and coordinate facility operations, maintenance schedules, and renovation projects.
• Excellent problem-solving abilities to swiftly resolve facility-related issues and emergencies.
• Proficient in using facility management software for planning, tracking, and reporting maintenance tasks.
• Interpersonal and communication skills to liaise with staff, suppliers, contractors, and stakeholders, ensuring smooth operations and resolving any issues promptly.
• Financial management skills to oversee facility budgets, negotiate contracts, and ensure cost-effective operations.
• Knowledge of health and safety regulations to ensure the facility meets all legal requirements and provides a safe environment for staff and visitors.

 

Facilities Site Manager Experience Requirements

Facilities Site Managers typically require a substantial amount of prior experience in roles related to facilities management, construction, or operational management.

Entry-level candidates may have 2 to 3 years of experience, often through roles like Facilities Coordinator, Assistant Site Manager, or Operations Assistant, where they learn about managing a facility and ensuring its smooth operation.

They might also gain experience from internships or part-time roles in facilities management or related fields.

Candidates with 3 to 5 years of experience often have more comprehensive knowledge about building maintenance, safety compliance, staff supervision, and budget management.

They may have held roles such as Facilities Supervisor, Maintenance Manager, or Operations Manager, which would have helped them develop these skills.

Those with over 5 years of experience are often considered for senior Facilities Site Manager roles.

They may have a track record of successfully managing large sites or multiple facilities, and have experience in strategic planning, project management, and team leadership.

Such candidates may also have undertaken professional certification courses related to facilities management to further enhance their expertise.

 

Facilities Site Manager Education and Training Requirements

Facilities Site Managers typically need a bachelor’s degree in facilities management, business administration, engineering or a related field.

Strong knowledge of facilities machines and equipment is essential.

They must also have a solid understanding of building codes and safety regulations.

Work experience in a supervisory or managerial role is often required.

Many employers prefer candidates with several years of experience in facilities, property management or hospitality.

Certain positions may require Facilities Site Managers to have a master’s degree in facilities management or business administration.

Candidates can also pursue a certification from organizations like the International Facilities Management Association (IFMA) or the Building Owners and Managers Institute International (BOMI).

Such certifications may indicate the individual’s commitment to the profession and may enhance their opportunities for advancement.

In addition to educational requirements, Facilities Site Managers need strong leadership, problem-solving and communication skills.

Continuing education and staying current with industry trends and regulations is also important in this role.

 

Facilities Site Manager Salary Expectations

The average salary for a Facilities Site Manager is $81,803 (USD) per year.

However, the actual compensation can vary based on factors such as years of experience, qualifications, the size and type of the facility, and the geographical location of the site.

 

Facilities Site Manager Job Description FAQs

What skills does a Facilities Site Manager need?

Facilities Site Managers should have strong leadership and management skills to oversee all operations on site.

They should also have great communication and interpersonal skills to liaise with various stakeholders, including employees, contractors, and vendors.

Problem-solving abilities, attention to detail, and a solid understanding of facilities maintenance are also essential.

 

Do Facilities Site Managers need a degree?

While it’s not always required, a degree in facility management, engineering, or a related field can be beneficial for a Facilities Site Manager.

Many employers prefer candidates with professional certifications such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) credentials.

Practical experience in facilities management or maintenance is often highly valued.

 

What should you look for in a Facilities Site Manager resume?

When reviewing a Facilities Site Manager’s resume, look for a solid history of experience in facilities management or a related field.

Any professional certifications or relevant degrees should be highlighted.

Evidence of successful leadership, such as overseeing significant projects or managing large teams, is also a good sign.

Familiarity with health and safety regulations and environmental standards is another crucial aspect to consider.

 

What qualities make a good Facilities Site Manager?

A good Facilities Site Manager is a proactive leader who can efficiently coordinate and manage all aspects of a facility’s operations.

They should be able to anticipate issues and address them before they become problems.

Strong communication skills are essential for dealing with various stakeholders, and a keen eye for detail is necessary for ensuring that the facility is well-maintained and compliant with all relevant regulations.

 

Is it difficult to hire a Facilities Site Manager?

Hiring a Facilities Site Manager can be challenging due to the breadth of skills required for the role.

It is important to find someone with the right balance of technical knowledge, leadership skills, and practical experience.

However, a thorough and well-planned recruitment process can help you attract and retain the right candidate for the job.

 

Conclusion

Well, there you have it.

Today, we’ve shed some light on what it truly means to be a Facilities Site Manager.

Surprised?

It’s not just about overseeing operations.

It’s about being the backbone of a well-run facility, ensuring that every detail is in its right place.

With our comprehensive Facilities Site Manager job description template and real-world examples, you’re prepared to take your next step.

But why not go a step further?

Expand your understanding with our job description generator. It’s your stepping stone to creating laser-focused job listings or polishing your resume to a shine.

Remember:

Every single detail contributes to the overall success of a facility.

Let’s ensure that success. Together.

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