Facility Operations Coordinator Job Description [Updated for 2025]

In the world of infrastructure management, the role of a Facility Operations Coordinator is becoming increasingly vital.

As operational efficiency takes center stage, the demand for competent professionals who can organize, manage, and enhance our facility operations grows louder.

But let’s delve deeper: What is really expected of a Facility Operations Coordinator?

Whether you are:

• A job seeker wanting to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of facility operations coordination,

You’ve come to the right place.

Today, we present a customizable Facility Operations Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Facility Operations Coordinator Duties and Responsibilities

Facility Operations Coordinators are responsible for the management and coordination of operations within a facility, ensuring that all functions run smoothly and efficiently.

Their tasks range from overseeing maintenance and repairs, to managing operational budgets, and ensuring the overall safety of the facility.

Facility Operations Coordinators have the following duties and responsibilities:

• Oversee and coordinate daily operations within the facility
• Monitor the maintenance of the facility and equipment
• Plan and supervise all repair and installation activities
• Manage contracts and relations with contractors, vendors, and service providers
• Ensure the safety and efficiency of facility infrastructure and equipment
• Prepare and track operational budget and expenses
• Implement facility policies and safety standards
• Coordinate and monitor services such as cleaning, waste disposal, and recycling
• Ensure compliance with all safety and security protocols
• Plan for future improvements and expansions, and manage any construction projects

 

Facility Operations Coordinator Job Description Template

Job Brief

We are searching for a highly organized and detail-oriented Facility Operations Coordinator to manage the daily operations of our facility.

Your responsibilities will include maintenance coordination, vendor management, and ensuring compliance with safety regulations.

The ideal candidate will have experience in facilities management and a deep understanding of the operations and maintenance of commercial buildings.

Ultimately, you will ensure our facility is safe, clean, and functioning optimally, leading to increased staff productivity and positive client experiences.

 

Responsibilities

• Coordinate daily operations of the facility, including maintenance and repairs.
• Manage relationships with vendors and service providers, ensuring all items are invoiced and paid on time.
• Maintain and update facility management procedures, including emergency plans and safety guidelines.
• Conduct regular facility inspections to identify and resolve issues.
• Oversee and support the setup and breakdown of events, meetings, and other activities in the facility.
• Ensure compliance with health and safety regulations.
• Manage the facility budget and make cost-saving recommendations.
• Report any major maintenance needs and recommend corrective action.

 

Qualifications

• Proven experience as a Facility Operations Coordinator or similar role.
• Excellent knowledge of facility operations and maintenance.
• Ability to manage and supervise a diverse team.
• Good understanding of health and safety regulations.
• Excellent organizational and leadership skills.
• Proficient in MS Office and facility management software.
• Strong communication and interpersonal skills.
• A degree in Facility Management, Engineering, or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facility Operations Coordinator
• Work Environment: This role is mainly office-based, with regular walk-throughs of the facility. Some lifting of supplies and equipment may be required.
• Reporting Structure: Reports to the Facility Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facility Operations Coordinator Do?

Facility Operations Coordinators are generally employed by a variety of organizations across different sectors that require the management and maintenance of physical infrastructure such as offices, hotels, universities, hospitals, and other institutional buildings.

They are responsible for the day-to-day operations and maintenance of the facilities.

They coordinate the administrative and operational services like cleaning, security, maintenance, and repair to ensure the facility is running effectively and safely.

Their job often involves managing and coordinating with various teams including janitorial staff, security personnel, and contractors to ensure that tasks are completed on time and to the right standards.

They also manage facility budgets, negotiate contracts with vendors, and ensure that all the services comply with health and safety regulations.

Facility Operations Coordinators may also be involved in planning and managing space allocation, layout, and facility expansions or reductions.

In cases of emergencies or unexpected incidents, the Facility Operations Coordinator is often the first point of contact, providing swift problem-solving and crisis management to maintain the smooth functioning of the facility.

Their role also includes implementing and refining preventive maintenance programs and other operational policies to improve the efficiency and safety of the facility.

 

Facility Operations Coordinator Qualifications and Skills

A proficient Facility Operations Coordinator will require certain qualifications and skills to effectively manage and maintain the infrastructure of an organization.

These may include:

• Excellent organizational skills to oversee all logistical aspects, including scheduling, maintenance, and inventory.
• Strong interpersonal skills to effectively communicate with staff, contractors, and vendors, and to resolve any conflicts or issues that may arise.
• Proficiency in facilities management systems to streamline operations and ensure the smooth functioning of the facility.
• Financial acumen to manage budgeting, forecasting, and cost control related to facility operations.
• An understanding of health and safety regulations to maintain a safe working environment.
• Ability to multitask and handle a variety of duties simultaneously, demonstrating strong time management skills.
• Problem-solving skills to address any operational problems or emergencies effectively.
• Technical knowledge to understand the workings of building systems such as HVAC, plumbing, and electrical systems.
• Leadership skills to manage and supervise the maintenance staff and other personnel involved in the operations of the facility.

 

Facility Operations Coordinator Experience Requirements

Entry-level Facility Operations Coordinators may have 1 to 2 years of experience, usually gained from internships or part-time roles in facilities management or a related field.

During these early roles, candidates often learn about health and safety regulations, building maintenance, and operational efficiency.

Candidates with 3 to 5 years of experience typically have a broader understanding of managing and coordinating facilities, often having worked in roles such as Facilities Assistant, Facilities Manager, or Operations Assistant.

These candidates may also have gained experience in implementing and managing operational procedures and coordinating maintenance services.

Those with more than 5 years of experience in facility operations management may have gained extensive knowledge in managing budgets, supervising staff, and ensuring compliance with laws and regulations.

They are likely to have held a supervisory or managerial position, making them well-suited for more senior Facility Operations Coordinator roles.

Additionally, individuals with a background in project management, construction, or real estate may also have the relevant experience necessary for a Facility Operations Coordinator role.

This could include prior roles as a Project Manager, Construction Supervisor, or Property Manager.

Professional certifications such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) credential from the International Facility Management Association (IFMA) can also demonstrate a candidate’s knowledge and experience in this field.

 

Facility Operations Coordinator Education and Training Requirements

A Facility Operations Coordinator typically requires a minimum of a bachelor’s degree in business administration, facility management, engineering, or a related field.

On-the-job training is an essential part of understanding the specific needs and processes of the facility, which can include everything from overseeing maintenance schedules to negotiating contracts with vendors.

They also need a solid background in building management, systems maintenance, and health and safety regulations.

Some roles may require Facility Operations Coordinators to have a master’s degree in facility management or business administration, particularly for larger facilities or those with more complex needs.

Certifications such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) credentials, offered through the International Facility Management Association, are often preferred.

These certifications demonstrate a candidate’s in-depth knowledge of the field and commitment to staying updated on best practices in the industry.

Having a master’s degree and/or certification may also indicate a candidate’s leadership potential and dedication to ongoing learning and professional development.

 

Facility Operations Coordinator Salary Expectations

A Facility Operations Coordinator earns an average salary of $48,606 (USD) per year.

However, the salary can vary based on factors such as the individual’s level of experience, the size and location of the facility, and the specific industry in which they are employed.

 

Facility Operations Coordinator Job Description FAQs

What skills does a Facility Operations Coordinator need?

A Facility Operations Coordinator should possess strong organizational skills, as they will be required to manage multiple tasks concurrently.

They should have strong communication skills to effectively interact with staff, vendors, and contractors.

Problem-solving skills and attention to detail are also important, as they will need to identify and address issues in the facility.

Additionally, knowledge of safety protocols and standard maintenance procedures is crucial.

 

Do Facility Operations Coordinators need a degree?

While not always required, many Facility Operations Coordinators hold a degree in fields such as Business Administration, Facility Management, or a related field.

However, relevant work experience in facility management or operations is often considered just as valuable.

 

What should you look for in a Facility Operations Coordinator resume?

A strong Facility Operations Coordinator resume should highlight relevant experience in managing facilities and coordinating operations.

It should demonstrate the ability to handle multiple tasks simultaneously, manage budgets, and coordinate with various teams.

Certifications in facility management or operations could also be advantageous.

 

What qualities make a good Facility Operations Coordinator?

A good Facility Operations Coordinator is proactive, able to anticipate potential facility issues and address them before they escalate.

They are detail-oriented, ensuring every aspect of the facility is in good working order.

They are excellent communicators, able to liaise effectively with team members, suppliers, and contractors.

A good Facility Operations Coordinator also has strong decision-making skills and the ability to work well under pressure.

 

What are the daily duties of a Facility Operations Coordinator?

The daily duties of a Facility Operations Coordinator may include overseeing maintenance activities, coordinating with vendors and contractors, inspecting the facility to ensure it meets safety and operational standards, and resolving any facility-related issues.

They may also be responsible for managing budgets, ordering supplies, scheduling repairs or maintenance work, and ensuring the facility is adequately staffed.

 

Conclusion

So, there it is.

Today, we’ve given you an insider’s look into what it truly means to be a Facility Operations Coordinator.

And guess what?

It’s not just about overseeing building maintenance.

It’s about managing the very backbone of a company, one task at a time.

With our handy Facility Operations Coordinator job description template and real-world examples, you’re ready to make your next move.

But why pause there?

Venture further with our job description generator. It’s your key to drafting concise job listings or perfecting your resume.

Remember:

Every task you oversee is a cog in the wheel of the organization.

Let’s shape that future. Together.

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