Festival Coordinator Job Description [Updated for 2025]

In the vibrant world of events, the role of a Festival Coordinator has never been more significant.

As festivals flourish worldwide, the demand for skilled minds who can plan, execute, and manage these vibrant gatherings is on the rise.

But let’s delve deeper: What’s truly expected from a Festival Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the ideal candidate,
• Or simply fascinated by the behind-the-scenes of festival planning,

You’ve landed at the right place.

Today, we present a comprehensive Festival Coordinator job description template, tailored for easy posting on job boards or career websites.

Let’s dive right in.

Festival Coordinator Duties and Responsibilities

Festival Coordinators oversee the planning and execution of festivals and large-scale events.

They coordinate various aspects such as logistics, entertainment, vendors, and volunteers to ensure the event runs smoothly.

The duties and responsibilities of a Festival Coordinator include:

• Planning and coordinating various aspects of the festival from inception to completion
• Working with vendors, entertainers, and other service providers to organize their participation in the festival
• Overseeing event logistics, including venue setup, technology needs, and transportation arrangements
• Recruiting, coordinating, and managing volunteers for the event
• Creating and managing the festival’s budget to ensure financial feasibility
• Marketing the festival to potential attendees and sponsors
• Ensuring compliance with safety regulations and obtaining necessary permits and licenses
• Addressing any issues or emergencies that arise during the festival
• Collecting feedback and evaluating the success of the festival for future improvements

 

Festival Coordinator Job Description Template

Job Brief

We are looking for an energetic and organized Festival Coordinator to plan and execute festival events.

Responsibilities include coordinating with vendors, managing volunteers, and ensuring all aspects of the festival run smoothly.

The ideal candidate has experience in event planning, strong problem-solving abilities, and excellent communication skills.

 

Responsibilities

• Plan, organize, and manage all aspects of the festival.
• Coordinate with vendors, sponsors, and performers.
• Recruit, train, and manage festival volunteers.
• Develop and monitor festival budgets.
• Address any issues or emergencies that may arise during the festival.
• Manage festival logistics, including setup and teardown.
• Ensure all festival activities comply with local laws and regulations.
• Handle public relations and media outreach efforts.
• Analyze festival success and propose improvements for future events.

 

Qualifications

• Proven experience as a festival or event coordinator.
• Strong organizational and project management skills.
• Excellent verbal and written communication skills.
• Proficiency in event planning software and social media platforms.
• Ability to work under pressure and solve problems quickly.
• Knowledge of local health and safety regulations.
• Bachelor’s degree in Event Management or related field is preferred.

 

Benefits

• Health insurance
• Paid time off
• Flexible work schedule
• Opportunities for career growth and professional development

 

Additional Information

• Job Title: Festival Coordinator
• Work Environment: The Festival Coordinator will often work in an office environment, but will also need to be on-site during festival events. This role may require working evenings and weekends.
• Reporting Structure: Reports to the Event Director or Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $35,000 minimum to $55,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Festival Coordinator Do?

Festival Coordinators are responsible for planning and executing festivals.

This job often involves working with nonprofit organizations, community groups, or private companies.

They are responsible for coordinating all aspects of a festival, from conceptualization and planning to execution and wrap-up.

This includes identifying and securing venues, managing budgets, coordinating staff and volunteers, overseeing marketing and promotional activities, and securing necessary permits and insurance.

Festival Coordinators are also expected to liaise with vendors, performers, and sponsors, negotiate contracts, and manage relationships with key stakeholders.

They also handle unexpected problems that may arise before or during the festival, ensuring that the event runs smoothly and is enjoyable for attendees.

In some cases, Festival Coordinators may also be involved in evaluating the success of the festival, gathering feedback from attendees, analyzing data, and making recommendations for future events.

 

Festival Coordinator Qualifications and Skills

A competent Festival Coordinator should have the skills and qualifications that resonate with the job role, such as:

• Outstanding planning and organizational skills to manage all aspects of a festival, from scouting venues to scheduling performances.
• Strong negotiation skills to work with vendors, sponsors, and performers, ensuring the festival stays within budget.
• Excellent interpersonal and communication skills to liaise with various stakeholders, such as sponsors, artists, vendors, and the public.
• Problem-solving skills to tackle any unexpected issues that may arise before or during the festival, ensuring a smooth experience for attendees.
• Customer service skills to cater to the needs of attendees, addressing their concerns, and enhancing their festival experience.
• Ability to multitask and work under pressure, often handling multiple aspects of the festival simultaneously.
• Knowledge of safety regulations and procedures to ensure the safety of all attendees, staff, and performers.
• Experience with marketing and promotion to increase festival visibility and ticket sales.

 

Festival Coordinator Experience Requirements

Festival Coordinators ideally should have 1 to 2 years of experience in event planning, project management or a related field.

Entry-level candidates often gain this experience through internships, part-time roles, or volunteering at festivals and other large-scale events.

Individuals with more than 3 years of experience have likely handled significant responsibilities in coordinating and executing events, including vendor management, talent booking, logistics planning, and promotional efforts.

This advanced experience is often gained in roles such as Event Planner, Production Manager or Marketing Coordinator.

Those with over 5 years of experience in the field usually have a proven track record of success in managing large-scale events or festivals and may have managed teams or volunteers.

They may be ready for a senior festival coordinator or festival director role, where they oversee all aspects of festival planning and execution.

 

Festival Coordinator Education and Training Requirements

Festival Coordinators often have a bachelor’s degree in event management, hospitality, communications, public relations or a related field.

A strong understanding of event planning, logistics, marketing, and public relations is necessary for this job role.

Candidates with experience in organizing events, especially large-scale festivals or concerts, are often preferred.

This experience can sometimes be gained through internships or volunteer work.

Some positions may require Festival Coordinators to have a certification in event management or a related field.

These certifications can be obtained through professional organizations or institutions and can demonstrate a candidate’s dedication to the field and their professional development.

Knowledge of various software programs for event planning, budgeting, and communication is also beneficial.

Having a master’s degree in business administration or a related field can further enhance a candidate’s leadership potential and strategic planning abilities.

Continuous learning and staying updated with the latest trends in the festival and event industry is essential for Festival Coordinators.

 

Festival Coordinator Salary Expectations

A Festival Coordinator earns an average salary of $43,000 (USD) per year.

The actual earnings may vary based on the size and prestige of the festival, the level of experience of the coordinator, and the city in which the festival is located.

 

Festival Coordinator Job Description FAQs

What skills does a festival coordinator need?

Festival coordinators should have strong organizational skills to manage multiple tasks at once and ensure everything is ready for the festival.

They should have excellent communication and interpersonal skills to coordinate with different departments, vendors, and performers.

Problem-solving skills are also crucial as they might face unexpected issues during the preparation or the festival itself.

 

Do festival coordinators need a degree?

While a degree is not strictly necessary, many festival coordinators hold degrees in event management, hospitality, or related fields.

Experience in coordinating events, particularly large-scale or outdoor events, can be more important than formal education.

Some roles may require certifications in safety, food handling, or other relevant areas.

 

What should you look for in a festival coordinator resume?

Look for experience in managing large events or festivals.

This could include roles in event planning, operations, marketing, or customer service.

Practical experience in managing vendors, coordinating volunteers, or overseeing logistics would also be beneficial.

Any certificates in safety, crowd management, or food handling could be a plus.

 

What qualities make a good festival coordinator?

A good festival coordinator is detail-oriented, ensuring that every aspect of the festival is considered and planned for.

They are also calm under pressure, as coordinating festivals can be fast-paced and stressful.

Excellent people skills are necessary for negotiating with vendors, managing staff, and dealing with the public.

Creativity is also a useful quality, helping to create a unique and memorable festival experience.

 

Is it difficult to hire a festival coordinator?

Hiring a festival coordinator can be challenging due to the specific skill set required.

It’s important to find someone with the right balance of creativity and organizational skills.

Additionally, the seasonal nature of many festival coordinator roles can also make it difficult to find experienced professionals available when you need them.

 

Conclusion

And there you have it.

Today, we’ve uncovered the essence of what it truly means to be a festival coordinator.

Surprise, surprise?

It’s not just about organizing events.

It’s about orchestrating unforgettable experiences, one event at a time.

With our comprehensive festival coordinator job description template and real-world examples, you’re ready to step into the limelight.

But why end the show here?

Explore further with our job description generator. It’s your go-to guide for meticulously crafted listings or refining your resume to shine brightly.

Remember:

Every event is part of the grand spectacle.

Let’s create that spectacle. Together.

How to Become a Festival Coordinator (Complete Guide)

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