Finance Administrator Job Description [Updated for 2025]

In the dynamic world of business, the role of a Finance Administrator is crucial.

As global markets evolve, the need for meticulous individuals who can manage, plan, and safeguard financial resources grows stronger.

But let’s delve deeper: What’s truly expected from a Finance Administrator?

Whether you are:

• A job seeker trying to grasp the intricacies of this role,
• A hiring manager defining the perfect candidate,
• Or simply interested in the inner workings of financial administration,

You’ve landed in the right place.

Today, we present a customizable Finance Administrator job description template, designed for quick and easy posting on job boards or career sites.

Let’s get started.

Finance Administrator Duties and Responsibilities

A Finance Administrator is responsible for managing the financial transactions and records of an organization.

They usually work closely with other departments to ensure accurate and timely financial management.

Their duties and responsibilities include:

• Overseeing and managing the preparation of all financial documentation, such as invoices, bills, and accounts payable and receivable
• Completing bank reconciliations and managing budgetary processes
• Recording all transactions, post debits (costs) and credits (income)
• Processing tax payments and returns
• Completing periodic financial reports, such as balance sheets, profit and loss statements, and cash flow statements
• Maintaining and updating financial records, including sales invoices, procurement receipts, payment receipts, and other documents
• Helping to prepare budgets and financial plans for the company
• Working closely with the accounting team to ensure accurate financial reporting
• Assisting in financial and tax audits, and general ledger preparation
• Ensuring compliance with state and federal regulatory requirements and professional standards

 

Finance Administrator Job Description Template

Job Brief

We are seeking a diligent Finance Administrator to manage our company’s financial accounting, reporting systems, and administrative operations.

The Finance Administrator’s role includes tasks such as undertaking administrative functions to ensure services are provided in an effective and efficient manner, preparing financial reports, and reconciling bank statements.

Our ideal candidate has a strong understanding of financial principles and technologies, with an analytical mind for managing large amounts of numerical data.

Proficiency in major software programs such as Microsoft Office, and an understanding of business and financial management principles are key.

 

Responsibilities

• Reviewing financial data and preparing monthly and annual reports
• Establishing and maintaining financial policies and procedures for the company
• Understanding and adhering to financial regulations and legislation
• Preparing balance sheets and process invoices
• Track organizational expenses and income, and forecast trends
• Monitor budget, and report variances
• Prepare tax documents and returns
• Manage payroll activities and ensure employees are paid in a timely manner
• Conduct financial audits and prepare audit findings report

 

Qualifications

• Proven work experience as a Finance Administrator, Finance Assistant or similar role
• Hands-on experience with accounting software, like QuickBooks
• Advanced knowledge of MS Excel (creating spreadsheets and charts, and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Time-management and organization skills
• Confidentiality, with a sharp eye for detail
• BSc degree in Finance, Accounting or Economics

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Finance Administrator
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Finance Manager or CFO.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $100,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Finance Administrator Do?

A Finance Administrator typically works for corporations across different industries, financial organizations, or governmental entities.

They are responsible for managing a company’s financial and administrative tasks, including creating and reviewing financial reports, monitoring accounts, preparing budgets, and assisting with tax duties.

Their job involves a close collaboration with other financial professionals, such as accountants and auditors, to ensure the accuracy of financial documents and compliance with relevant legislation.

Finance Administrators often handle invoice processing, account reconciliation, and payroll administration.

They may also be responsible for overseeing the company’s accounts receivable and accounts payable.

They are often tasked with identifying areas of financial inefficiency and proposing solutions, as well as assisting in financial planning and decision-making processes.

Furthermore, Finance Administrators often play a key role in preparing for financial audits and liaising with external auditors.

Their role requires excellent numeracy skills, attention to detail, and a thorough understanding of financial regulations and principles.

They must also be proficient in the use of financial software and databases.

 

Finance Administrator Qualifications and Skills

A proficient Finance Administrator should have the skills and qualifications that align with your job description, such as:

• Strong numerical skills to handle financial data, perform calculations, and produce financial reports.
• Excellent organizational skills to manage multiple tasks and deadlines simultaneously, ensuring that all financial documentation is accurately filed for easy retrieval.
• Advanced proficiency in accounting software and tools like spreadsheets to maintain and analyze financial data.
• Strong communication skills to interact with different departments, clients, and stakeholders, providing clear financial information and advice.
• Analytical skills to interpret complex financial data and provide insightful recommendations for decision making.
• Attention to detail to ensure accuracy and compliance with financial regulations and standards.
• Problem-solving skills to identify and rectify discrepancies in financial data and processes.
• Understanding of financial laws and procedures, as well as an ability to prepare and control budgets.
• Ability to maintain confidentiality and act with discretion when dealing with sensitive financial information.

 

Finance Administrator Experience Requirements

Entry-level Finance Administrators typically have 1 to 2 years of experience, often gained through internships or part-time roles in finance, administration, or a related field.

They may have experience with tasks such as bookkeeping, creating financial reports, or managing invoices.

Those with 2 to 3 years of experience are often proficient in using financial software, conducting audits, and understanding financial regulations.

They may have also gained experience in roles such as Junior Finance Officer, Accounts Assistant, or Financial Analyst.

Finance Administrators with more than 5 years of experience usually have a solid understanding of financial management principles and practices.

They may have experience in managing a team, budget planning, strategic financial planning, and working with senior management.

Candidates for senior positions, such as Finance Manager or Finance Director, usually require at least 7 to 10 years of experience, often involving significant experience in financial planning, decision making, and team leadership.

 

Finance Administrator Education and Training Requirements

Finance Administrators typically have a bachelor’s degree in finance, accounting, economics, or a related field.

Their education provides them with a deep understanding of financial concepts, data analysis, taxation, and budgeting.

Proficiency in financial software programs and Excel is also crucial.

A master’s degree in business administration (MBA) or finance is not obligatory but it can make a candidate more appealing to employers, especially for higher-level positions.

Many finance administrators also pursue professional certifications such as Certified Public Accountant (CPA), Certified Management Accountant (CMA), or Chartered Financial Analyst (CFA).

These certifications require passing exams and can demonstrate a candidate’s expertise and commitment to the finance profession.

In addition to academic qualifications, finance administrators need to be detail-oriented, have strong analytical skills, and possess excellent communication skills to explain complex financial matters to non-financial staff members.

 

Finance Administrator Salary Expectations

A Finance Administrator can expect to earn an average salary of $52,000 (USD) per year.

However, this amount can fluctuate based on factors such as experience, the scale of the company, the level of responsibility, and the location of the job.

 

Finance Administrator Job Description FAQs

What skills does a Finance Administrator need?

Finance Administrators should possess excellent numerical skills, an attention to detail, and the ability to organize and manage multiple priorities.

They should have strong communication skills to effectively work with other departments and present financial information.

Proficiency in financial software, data analysis, and understanding of financial laws and regulations are also crucial.

 

Do Finance Administrators need a degree?

While it is possible for someone with substantial experience to work as a Finance Administrator, typically employers prefer candidates with a degree in finance, business administration, accounting or a related field.

Further professional qualifications such as certification from the Association of Chartered Certified Accountants (ACCA) or Chartered Institute of Management Accountants (CIMA) may be beneficial.

 

What should you look for in a Finance Administrator resume?

Apart from the necessary educational qualifications, look for experience in financial management and administrative roles.

Skills in using finance software, data analysis, report writing, and experience in budget planning and forecasting are important.

A good Finance Administrator would also have demonstrated problem-solving skills and the ability to handle confidential information.

 

What qualities make a good Finance Administrator?

A good Finance Administrator is highly organized, has strong analytical skills, and is able to work independently.

They should possess strong ethics and integrity, given the sensitive nature of the work.

Being detail-oriented, having a methodical approach to work, and excellent problem-solving skills are also key qualities.

 

Is it difficult to hire Finance Administrators?

Hiring a Finance Administrator can be challenging as the role requires a unique blend of financial knowledge, administrative skills, and a solid understanding of business operations.

It is also important to find candidates who are trustworthy, given the role’s responsibility for sensitive financial information.

However, with a clear job description and targeted recruitment strategies, it is possible to find suitable candidates.

 

Conclusion

There you have it.

Today, we’ve demystified the complex world of a finance administrator.

Surprise, surprise?

It’s not just about crunching numbers.

It’s about shaping the financial landscape, one financial statement at a time.

Equipped with our reliable finance administrator job description template and real-life examples, you’re ready to make your move.

But why put a halt here?

Go further with our job description generator. It’s your next leap towards meticulously-crafted listings or refining your resume to the tee.

Remember:

Every financial decision is a piece of a larger puzzle.

Let’s shape the future of finance. Together.

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