Finance Clerk Job Description [Updated for 2025]

In the fast-paced world of finance, the role of a finance clerk is essential.

The financial landscape continues to evolve, and with each shift, the demand for skilled individuals who can manage, organize, and maintain our financial records grows.

But let’s delve deeper: What’s truly expected from a finance clerk?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply intrigued by the financial world and its operations,

You’ve come to the right place.

Today, we present a customizable finance clerk job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Finance Clerk Duties and Responsibilities

Finance Clerks play a crucial role in managing an organization’s finances and ensuring smooth financial operations.

They are responsible for handling various financial transactions, maintaining financial records and reports, and providing administrative support to the financial department.

Their specific duties and responsibilities include:

• Processing and preparing invoices for payments
• Performing basic bookkeeping and accounting duties
• Assisting with preparation of financial reports and statements
• Reconciling bank statements and financial discrepancies
• Maintaining and updating financial records, including transactions, accounts payable, accounts receivable, and profit and loss statements
• Processing payroll information and ensuring accurate and timely payments
• Verifying accuracy of financial documents and transactions, and reporting any discrepancies
• Assisting in budget preparation and financial planning processes
• Responding to customer queries and resolving issues related to financial transactions
• Ensuring compliance with financial regulations and standards
• Providing administrative support to the finance department

 

Finance Clerk Job Description Template

Job Brief

We are searching for a precise Finance Clerk to perform financial processing and management activities.

The Finance Clerk’s responsibilities include processing payments, maintaining cost reports and managing invoices.

The ideal candidate should demonstrate an understanding of financial regulations, have strong computer skills, and be comfortable with mathematical operations.

Ultimately, a top-notch Finance Clerk should be highly organized, have a strong understanding of bookkeeping and financial transactions, and be able to suggest ways to decrease costs and increase profits.

 

Responsibilities

• Manage all transactions with customers and vendors
• Process invoices, record payments, and track expenses of the organization
• Cross-check invoices with payments and expenses to ensure accuracy
• Manage a digital file system to track and record transaction data
• Oversee the company’s financial data and compliance by maintaining accurate books on accounts payable and receivable
• Prepare monthly, quarterly and annual financial reports
• Reconcile bank statements
• Provide administrative support during budget preparation
• Participate in internal and external audits, and resolve audit findings
• Adhere to the company’s financial policies and procedures

 

Qualifications

• Proven work experience as a Finance Clerk
• Knowledge of basic bookkeeping and financial transactions
• Familiarity with financial regulations
• Good math skills and the ability to spot numerical errors
• Ability to handle sensitive, confidential information
• Proficiency in MS Office, databases and financial software
• Strong organizational skills and attention to detail
• BSc degree in Finance, Accounting or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Finance Clerk
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Finance Manager or Chief Financial Officer.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Finance Clerk Do?

A Finance Clerk is typically employed within the finance or accounting department of a company.

They can also work for accounting firms or as independent contractors.

Their primary responsibility is to support the financial functions of a business.

This includes processing transactions, updating financial records, and managing financial documents such as invoices, bills, and checks.

They are often tasked with data entry duties, entering financial transactions and data into accounting software or spreadsheets.

It’s their responsibility to ensure the accuracy of these entries and to check for discrepancies or errors.

Finance Clerks also assist with tasks such as bank reconciliation, where they compare the company’s financial records with bank statements to ensure consistency and accuracy.

They may also assist with the preparation of financial reports, budgeting, and payroll processing.

Some Finance Clerks may have client-facing roles, where they answer queries from customers or clients about billing or payments.

In all their duties, Finance Clerks need to comply with financial policies and regulations, ensuring all transactions and records meet legal and company standards.

 

Finance Clerk Qualifications and Skills

A proficient Finance Clerk should possess a range of skills and qualifications that align with your job description, such as:

• Numeracy skills for managing and recording financial transactions, and for preparing financial statements.
• Attention to detail to ensure accuracy in figures, postings, and reports, as well as to identify any discrepancies.
• Proficiency in using finance software and spreadsheets to maintain financial records and generate reports.
• Interpersonal skills to liaise with other departments, answer queries, and provide financial information when necessary.
• Organization skills to manage multiple tasks, meet deadlines, and maintain accurate financial records.
• Understanding of basic bookkeeping and accounting principles for accurate record-keeping and reporting.
• Problem-solving skills to identify and rectify discrepancies in financial data.
• Communication skills to effectively discuss financial information with non-finance colleagues and to write clear, concise financial reports.

 

Finance Clerk Experience Requirements

For entry-level finance clerk positions, employers often seek candidates with at least one year of experience in a finance-related role, such as an internship, part-time job, or even in a volunteer capacity.

Knowledge and experience in using financial software, as well as a basic understanding of financial principles, is also required.

Candidates with 2 to 3 years of experience are often preferred.

These professionals can gain on-the-job experience in roles such as Accounting Assistant, Accounts Payable Clerk, or other finance-related roles, thereby honing their skills in financial record keeping, transaction processing, and report preparation.

For senior or supervisory finance clerk roles, employers typically require candidates to have more than 5 years of experience in the financial field.

This experience often includes a background in supervising a team of finance clerks, managing and processing large amounts of financial data, and coordinating with other departments to ensure the accuracy and timeliness of financial information.

Proficiency in advanced financial software and a strong understanding of financial regulations and standards are also necessary for these roles.

 

Finance Clerk Education and Training Requirements

Finance Clerks typically have an associate’s or bachelor’s degree in finance, economics, accounting, or a related field.

They need a firm understanding of financial principles and familiarity with accounting software and other related technologies.

Practical knowledge of financial processing, data entry, and basic office tasks is essential.

It’s also important to have skills in mathematics and general finance.

Some positions may require Finance Clerks to hold a certification, such as Certified Public Accountant (CPA) or Certified Management Accountant (CMA), though this is not always necessary.

Certain roles may require a Finance Clerk to have specialized knowledge or training in a specific area of finance, such as tax, audit, or financial reporting.

Continued education and training through workshops, seminars, or coursework is often encouraged to keep up with the dynamic financial industry.

A master’s degree in finance or accounting, although not necessary, may enhance promotion opportunities and signify a strong commitment to the field.

 

Finance Clerk Salary Expectations

A Finance Clerk can expect to earn an average salary of $40,240 (USD) per year.

However, the exact earnings can fluctuate based on factors like experience, qualifications, and the location of employment.

The size and industry of the employing company can also significantly impact the salary.

 

Finance Clerk Job Description FAQs

What skills does a Finance Clerk need?

A Finance Clerk should have strong numerical and data entry skills, since they will be dealing with financial data on a daily basis.

They should also have a good understanding of financial software systems.

Good attention to detail is also important, as any errors in financial reporting can have serious consequences.

Communication and interpersonal skills are also essential, as the role often requires liaising with other departments.

 

Do Finance Clerks need a degree?

Finance Clerks don’t necessarily need a degree, but having one in a relevant field like finance, accounting, or business administration can be advantageous.

However, most employers require a minimum of a high school diploma or equivalent and provide on-the-job training.

Some Finance Clerks may choose to pursue further education or professional certification to advance their careers.

 

What should you look for in a Finance Clerk resume?

A Finance Clerk resume should reflect strong numerical and data entry skills.

Familiarity with financial software systems is also a plus.

Look for experience in similar roles or in the finance industry.

Any additional qualifications or certifications in finance or accounting can also be beneficial.

 

What qualities make a good Finance Clerk?

A good Finance Clerk is detail-oriented, as accuracy is crucial in this role.

They should also have strong organizational skills to manage multiple tasks and deadlines.

The ability to handle confidential information with discretion is also important.

Good Finance Clerks should be able to work independently, but also as part of a team.

 

What are the daily duties of a Finance Clerk?

On a typical day, a Finance Clerk might start by checking and answering emails related to financial matters.

They may then spend time entering data into financial systems, processing invoices, and updating financial records.

They may also be responsible for preparing financial reports and reconciling bank statements.

Depending on the size of the organization, they may also liaise with other departments regarding financial matters.

 

Conclusion

And there we have it.

Today, we’ve delved into the intricate world of being a finance clerk.

Guess what?

It’s not just about crunching numbers.

It’s about managing financial health, one transaction at a time.

With our go-to finance clerk job description template and real-world examples, you’re ready to leap forward.

But why halt your progress?

Venture further with our job description generator. It’s your essential tool for crafting pinpoint-accurate job listings or honing your resume to excellence.

Remember:

Every financial detail contributes to the overall business landscape.

Let’s shape that future. Together.

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