Financial Admin Assistant Job Description [Updated for 2025]

In the world of finance, the role of Financial Admin Assistants is of paramount importance.

As our global economy continues to evolve, the demand for meticulous individuals who can manage, control, and safeguard our financial operations grows exponentially.

So, what’s exactly expected from a Financial Admin Assistant?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager shaping the profile of your perfect candidate,
• Or simply fascinated by the intricacies of financial administration,

You’ve landed in the right place.

Today, we are introducing a comprehensive Financial Admin Assistant job description template, crafted for straightforward posting on job boards or career sites.

Let’s dive in.

Financial Admin Assistant Duties and Responsibilities

Financial Admin Assistants perform a variety of tasks related to managing a company’s finances, and may also perform administrative duties to assist other members of the financial team.

Financial Admin Assistants are primarily responsible for directly supporting the financial team, with daily duties and responsibilities including:

• Assisting with the preparation of budgets and financial reports
• Processing invoices and expense forms
• Managing petty cash transactions
• Controlling the company’s income and expenditure
• Reconciling bank statements and company’s financial ledgers
• Administering payroll and maintaining employee records
• Ensuring financial records are kept up-to-date with the latest transactions and changes
• Dealing with financial paperwork and filing
• Supporting the financial manager with projects and tasks when required

 

Financial Admin Assistant Job Description Template

Job Brief

We are seeking a detail-oriented Financial Admin Assistant to join our team.

The individual will be responsible for providing comprehensive administrative support to our financial team, including managing payroll, invoicing, budget tracking, and accounting tasks.

The ideal candidate will have a strong understanding of financial principles and practices, and be adept at working with financial software systems.

The role of a Financial Admin Assistant is to ensure smooth and efficient financial operations within our organization.

 

Responsibilities

• Assist with the preparation of budgets and financial reports
• Manage invoice processing, expense reports, and payroll
• Maintain financial records and receipts
• Coordinate with team members to gather and process financial data
• Support financial audits
• Handle communications with clients and vendors
• Ensure all financial transactions are properly recorded, filed, and reported
• Develop and implement efficient and secure procedures for managing financial data
• Assist with tax preparation

 

Qualifications

• Proven work experience as a Financial Admin Assistant or similar role
• Good understanding of financial and accounting principles
• Proficiency in MS Office and financial management software (e.g. SAP)
• Excellent organizational and time-management skills
• Strong attention to detail
• Good with numbers and figures and an analytical acumen
• Excellent communication and interpersonal abilities
• High school diploma; BSc/BA in accounting, finance or relevant field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Financial Admin Assistant
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or corporate events.
• Reporting Structure: Reports to the Financial Manager or Controller.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What does a Financial Admin Assistant do?

A Financial Admin Assistant typically works within a financial department of an organization, or they may be part of a financial services firm.

Their role involves assisting in the management and handling of financial tasks within the organization.

This could include tasks such as data entry, maintaining financial records, processing invoices, and preparing reports.

They may also be responsible for managing and updating financial databases and ensuring the accuracy of the organization’s financial data.

They may work closely with other financial professionals within the organization, such as accountants or financial managers, to ensure all financial operations are running smoothly.

In some cases, a Financial Admin Assistant may also be involved in budget preparation and may need to assist in the tracking of budget expenses.

They may also assist in the preparation of financial statements and reports.

Accuracy, attention to detail, and confidentiality are essential in this role, as they often handle sensitive financial information.

They may also be expected to understand and comply with all financial regulations and laws.

In short, a Financial Admin Assistant plays a critical role in supporting the financial operations of an organization, helping to maintain financial accuracy and integrity.

 

Financial Admin Assistant Qualifications and Skills

A Financial Admin Assistant should possess a combination of financial knowledge, administrative skills, and interpersonal abilities, including:

• Strong numerical skills and the ability to manage and process large volumes of financial data accurately and efficiently.
• Excellent organizational skills to manage multiple tasks, such as maintaining financial records, processing invoices, and managing budgets.
• High attention to detail to ensure financial documents, reports, and databases are accurate and up-to-date.
• Exceptional communication skills to liaise with colleagues, senior staff, and external stakeholders. Also, to clearly explain complex financial information to non-financial colleagues.
• Good problem-solving skills to identify and rectify discrepancies in financial data.
• Proficiency with financial software, databases, and Microsoft Office Suite, including Excel.
• A solid understanding of financial regulations and accounting principles.
• Interpersonal skills to work effectively within a team and maintain professional relationships.
• Customer service skills, as necessary for dealing with internal and external queries related to finance issues.

 

Financial Admin Assistant Experience Requirements

Entry-level Financial Admin Assistants are generally expected to have at least 1 to 2 years of experience, which may be acquired through internships, part-time roles, or even relevant coursework in finance, accounting, or business administration.

Candidates may also gain valuable experience in roles such as bookkeeping, junior accountant, or financial analyst, where they can develop a strong understanding of financial principles and administrative tasks.

Those with more than 3 years of experience typically have advanced knowledge of financial regulations, accounting software, and administrative procedures.

They may also have experience in managing smaller financial projects or budgets.

Financial Admin Assistants with more than 5 years of experience are often considered for senior or managerial roles.

At this level, candidates usually have substantial experience in financial reporting, budgeting, and compliance, as well as strong organizational and leadership skills.

They may also be expected to have experience with financial software systems and leading a team or managing a department’s financial operations.

 

Financial Admin Assistant Education and Training Requirements

Financial Admin Assistants typically require a bachelor’s degree in finance, business administration, accounting or a related field.

They also need a solid understanding of financial principles and practices, and familiarity with financial software and database systems.

Depending on the level of responsibility, they may require knowledge in financial analysis, budgeting, forecasting, and financial reporting.

Some positions may require Financial Admin Assistants to have a master’s degree in finance or business administration, particularly if they are involved in more complex financial decision-making processes.

Certifications such as Certified Administrative Professional (CAP), Certified Financial Planner (CFP), or Certified Public Accountant (CPA) may be beneficial and demonstrate the candidate’s commitment to professional development.

Furthermore, they should have excellent numeric skills, attention to detail, and an understanding of confidentiality rules and compliance regulations in financial operations.

Continued education and training in the latest financial tools and regulations may be necessary to stay current in this role.

 

Financial Admin Assistant Salary Expectations

A Financial Admin Assistant makes an average of $45,204 (USD) per year.

The actual salary may vary depending on the level of experience, educational qualifications, and the geographical location.

 

Financial Admin Assistant Job Description FAQs

What skills does a Financial Admin Assistant need?

Financial Admin Assistants should have strong numerical and financial skills, with a keen attention to detail for processing financial information accurately.

They should possess excellent organizational skills to manage financial records and documents effectively.

Communication skills are also essential as they will need to liaise with various internal departments and external agencies.

 

Do Financial Admin Assistants need a degree?

While some Financial Admin Assistants positions may require a degree in finance, accounting, or a related field, others may only require a high school diploma or an equivalent and relevant work experience.

However, having a degree or certifications in related fields may enhance job prospects and potential for advancement.

 

What should you look for in a Financial Admin Assistant resume?

A strong Financial Admin Assistant resume should highlight experience with financial systems, data entry, and administrative tasks.

It is also beneficial if they have experience in bookkeeping, accounts payable/receivable, or budgeting.

Proficiency in financial software like QuickBooks or Excel is also a plus.

 

What qualities make a good Financial Admin Assistant?

A good Financial Admin Assistant should be reliable, trustworthy, and able to handle sensitive financial information with discretion.

They should be detail-oriented and able to identify errors in financial data.

Good problem-solving skills are also essential for resolving any discrepancies or issues that may arise.

In addition, they should be able to work independently and as part of a team.

 

Is it difficult to hire Financial Admin Assistants?

Hiring Financial Admin Assistants can be challenging due to the specific skill set required for the role.

The candidate needs to have a mix of financial, administrative, and interpersonal skills.

Employers often look for candidates with prior experience in similar roles or those with certification in finance or accounting software.

Offering competitive salaries and advancement opportunities can make the position more attractive to potential candidates.

 

Conclusion

So there you have it.

Today, we’ve uncovered the essence of what being a Financial Admin Assistant truly entails.

Surprise, surprise!

It’s not just about crunching numbers.

It’s about shaping the financial future, one transaction at a time.

Equipped with our comprehensive financial admin assistant job description template and real-world examples, you’re ready to take the next step.

But why limit yourself?

Delve deeper with our job description generator. It’s your ticket to crafting precision-focused listings or refining your resume to perfection.

Remember:

Every financial transaction contributes to the bigger picture.

Let’s shape that future. Together.

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