Fleet Maintenance Manager Job Description [Updated for 2025]

In the fast-paced world of transportation, the role of fleet maintenance managers is increasingly critical.

As fleet technology evolves, the need for skilled professionals to maintain, enhance, and secure our fleet infrastructure grows stronger.

But let’s delve deeper: What are the exact responsibilities of a fleet maintenance manager?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• A hiring manager looking to define the perfect candidate,
• Or simply curious about the dynamics of fleet maintenance management,

You’ve come to the right place.

Today, we introduce a customizable fleet maintenance manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive straight in.

Fleet Maintenance Manager Duties and Responsibilities

Fleet Maintenance Managers oversee the maintenance, repair, and overall efficiency of a company’s fleet of vehicles.

They work to ensure the safe operation of the fleet and compliance with all relevant regulations.

Their duties and responsibilities include:

• Overseeing the regular inspection and maintenance of vehicles
• Planning, coordinating and supervising repair and maintenance work
• Ensuring all vehicles comply with safety regulations and standards
• Developing and implementing a preventative maintenance program
• Maintaining records of vehicle service history, repairs, and maintenance
• Coordinating with suppliers and vendors for parts and services
• Creating and managing budgets for fleet maintenance and repair
• Training and managing a team of mechanics and technicians
• Coordinating vehicle replacement and disposal
• Implementing measures to improve efficiency and reduce costs
• Communicating with drivers and operational staff to address their vehicle-related needs or concerns

 

Fleet Maintenance Manager Job Description Template

Job Brief

We are seeking a skilled Fleet Maintenance Manager to oversee all maintenance aspects of our fleet of vehicles.

The Fleet Maintenance Manager’s responsibilities include scheduling regular vehicle maintenance, handling operational and technical aspects, dealing with mechanical failures, and managing the fleet’s budget.

Our ideal candidate is an organized, analytical individual with excellent problem-solving abilities and hands-on experience in fleet management and maintenance.

 

Responsibilities

• Develop and implement preventative maintenance schedules for all vehicles.
• Oversee the inspection, servicing, and repair activities of fleet vehicles.
• Ensure compliance with regulatory bodies and adherence to company policies.
• Manage and maintain budget for fleet maintenance, including inventory of parts.
• Work closely with vendors and contractors to ensure quality and timely servicing of vehicles.
• Provide technical guidance to maintenance staff and drivers.
• Monitor fleet performance and operational efficiency.
• Prepare and present management reports on fleet status and performance.
• Ensure workplace safety procedures are in place and followed.
• Recruit, train, and mentor maintenance staff.

 

Qualifications

• Proven experience in fleet maintenance management or similar role.
• Strong knowledge of mechanical aspects of vehicles.
• Excellent organizational and leadership abilities.
• Understanding of budgeting and performance management.
• Proficient in MS Office and fleet management software.
• Excellent knowledge of data analysis, reporting and cost-control principles.
• Excellent communication and interpersonal skills.
• High school diploma or equivalent; Degree in Business Administration, Engineering or related field is a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Fleet Maintenance Manager
• Work Environment: You will be working in a combination of office and garage environments. Occasional travel may be required for fleet inspections and vendor meetings.
• Reporting Structure: Reports to the Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $75,000 minimum to $105,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Fleet Maintenance Manager Do?

Fleet Maintenance Managers are responsible for the maintenance and repair of a company’s vehicle fleet.

This fleet could consist of cars, trucks, vans, or any other kind of vehicle that the company uses in its operations.

Their main duty is to ensure that all vehicles are in optimal working condition.

They perform routine checks and maintenance, and also arrange for repairs when necessary.

They may either perform these tasks themselves or supervise a team of technicians who do.

Fleet Maintenance Managers also keep records of all maintenance and repairs done on each vehicle.

They use these records to monitor the performance of the vehicles and to plan future maintenance activities.

They also work on improving the efficiency of the fleet by implementing new maintenance procedures or by upgrading the fleet with newer, more efficient vehicles.

Safety is a key concern for Fleet Maintenance Managers.

They make sure that all vehicles comply with safety regulations and that all repairs and maintenance are done in a safe manner.

In addition, they may also handle the logistics of the fleet, such as planning routes and schedules for drivers.

They may also be responsible for training drivers on vehicle maintenance and safety.

Their role involves a significant amount of planning and coordination, as they need to ensure that the vehicles are always ready for use when needed, without disrupting the company’s operations.

 

Fleet Maintenance Manager Qualifications and Skills

A competent Fleet Maintenance Manager should have the skills and qualifications that align with the job description, such as:

• Technical knowledge of fleet equipment and systems to oversee maintenance and repairs.
• Leadership skills to manage a team of mechanics and technicians, promoting efficiency and high-quality work.
• Ability to develop and implement maintenance procedures and schedules, to ensure timely servicing of vehicles and minimize downtime.
• Strong decision-making and problem-solving skills to address breakdowns and other unexpected issues effectively.
• Interpersonal and communication skills to liaise with suppliers, staff, and other departments.
• Proficiency in fleet management software for tracking maintenance schedules, ordering parts, and maintaining records.
• Understanding of compliance standards and regulations related to fleet maintenance to ensure the fleet meets all requirements.
• Financial skills to manage the budget for fleet maintenance, including ordering parts and scheduling services.

 

Fleet Maintenance Manager Experience Requirements

Fleet Maintenance Manager candidates usually need a minimum of 5 years experience in vehicle maintenance and repair, with at least 2 of those years in a supervisory or managerial role.

This experience is often gained through roles such as Automotive Technician, Fleet Maintenance Technician, or Mechanical Engineer.

Candidates also need a solid understanding of fleet management systems, and should be familiar with modern fleet maintenance technology and software.

Experience with these systems can often be gained in an administrative role within a fleet management department.

Those with more than 7 years of experience in the field may have gained an extensive knowledge of fleet maintenance management and can be considered for higher-level positions within the company.

Candidates with more than 10 years of experience usually have significant leadership experience and a deep understanding of fleet maintenance practices, making them ideal candidates for senior managerial roles.

These individuals may also have advanced certifications in fleet management or a related field, which further enhances their qualifications.

 

Fleet Maintenance Manager Education and Training Requirements

Fleet Maintenance Managers typically require a bachelor’s degree in fleet management, logistics, business administration, or a related field.

They need to have comprehensive knowledge of fleet maintenance and operations, which is often gained through experience working in fleet maintenance.

They also need a strong understanding of safety regulations and procedures.

Certain positions, particularly those that require specialized knowledge or are in specific industries, may require a master’s degree in logistics or business administration.

Knowledge of specific fleet management software could also be necessary.

Many Fleet Maintenance Managers may also pursue certification from recognized institutions such as the National Association of Fleet Administrators (NAFA), which provides a Certified Automotive Fleet Manager (CAFM) program.

Participation in ongoing training and professional development courses, particularly those related to new technologies and environmental sustainability in fleet management, can be beneficial.

This not only expands their skills but also demonstrates a commitment to continuous learning and staying abreast of industry advancements.

Certain roles may require a commercial driver’s license (CDL) and relevant driving experience.

Beyond formal education, these professionals need strong leadership, decision-making, and problem-solving skills, as well as the ability to effectively manage a team.

 

Fleet Maintenance Manager Salary Expectations

A Fleet Maintenance Manager earns an average salary of $64,317 (USD) per year.

The actual earnings can vary widely, depending on factors like experience, location, the size of the fleet they are managing, and the company they are employed by.

 

Fleet Maintenance Manager Job Description FAQs

What skills does a Fleet Maintenance Manager need?

A Fleet Maintenance Manager needs to have strong leadership and management skills to oversee the maintenance team.

They should possess technical knowledge about different types of vehicles and equipment, and be well-versed in maintenance procedures and safety regulations.

Problem-solving skills are also critical as they often need to diagnose and resolve issues with fleet vehicles.

Good communication skills are necessary as they must effectively coordinate with different departments and vendors.

 

Do Fleet Maintenance Managers need a degree?

While not always required, many employers prefer Fleet Maintenance Managers to have a degree in a related field such as automotive technology or mechanical engineering.

However, extensive experience in fleet maintenance and management can sometimes be considered in lieu of formal education.

Most importantly, they should have a thorough understanding of vehicle systems, preventive maintenance, and regulatory compliance.

 

What should you look for in a Fleet Maintenance Manager resume?

Look for experience in fleet maintenance and management.

A good Fleet Maintenance Manager should have a strong technical background, with experience in diagnosing and repairing various types of vehicles.

Experience with fleet management software is a plus.

Also, look for any certifications related to fleet or automotive maintenance.

Leadership experience is crucial, as they will be managing a team.

 

What qualities make a good Fleet Maintenance Manager?

A good Fleet Maintenance Manager is technically skilled, detail-oriented, and proactive in managing maintenance schedules to prevent breakdowns and enhance fleet performance.

They should be an effective leader who can manage a team, prioritize tasks, and make decisions under pressure.

Good interpersonal skills are also important as they often coordinate with various internal and external stakeholders.

 

Is it challenging to hire a Fleet Maintenance Manager?

Hiring a Fleet Maintenance Manager can be challenging, as the role requires a unique blend of technical and managerial skills.

Candidates need to have an understanding of vehicle systems, coupled with the ability to lead a team and manage operations efficiently.

Therefore, the pool of qualified candidates may be smaller compared to other roles.

Offering competitive salaries and benefits can help attract top talent.

 

Conclusion

And there you have it.

Today, we’ve journeyed through the ins and outs of what it truly means to be a Fleet Maintenance Manager.

Surprise, surprise!

It’s not just about managing vehicles.

It’s about orchestrating the smooth operation of a fleet, one vehicle at a time.

Armed with our comprehensive Fleet Maintenance Manager job description template and real-world examples, you’re fully geared to take the next step.

But why halt your progress?

Explore further with our job description generator. It’s your ultimate tool for crafting the perfect job listings or fine-tuning your resume to excellence.

Remember:

Every vehicle is a cog in the grand machinery of your fleet.

Let’s drive that future. Together.

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