Floral Event Coordinator Job Description [Updated for 2025]

In the vibrant world of event planning, the emphasis on Floral Event Coordinators has never been more pronounced.

As creativity blossoms, the demand for skilled individuals who can design, curate, and manage floral arrangements for events heightens.

But let’s delve deeper: What’s truly expected from a Floral Event Coordinator?

Whether you are:

• A job seeker trying to understand the heart of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the world of floral event coordination,

You’re in the right place.

Today, we present a customizable Floral Event Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Floral Event Coordinator Duties and Responsibilities

Floral Event Coordinators are responsible for the planning, design, and execution of floral arrangements for events such as weddings, parties, and corporate gatherings.

They blend their creative talents with their organizational skills to create beautiful settings that meet the needs and tastes of their clients.

Their duties and responsibilities include:

• Consulting with clients to understand their event vision, floral preferences, and budget
• Designing, planning, and creating floral arrangements and installations for events
• Coordinating with event venues, suppliers, and other vendors to ensure seamless event decor implementation
• Maintaining up-to-date knowledge of trends in floral design and event decor
• Providing cost estimates and invoices for clients
• Ordering flowers and supplies from wholesalers while managing inventory
• Ensuring the timely delivery and setup of floral arrangements at event locations
• Managing and resolving any event-related issues or crises
• Maintaining the cleanliness and organization of the work area
• Offering post-event follow-up with clients for feedback and future business opportunities

 

Floral Event Coordinator Job Description Template

Job Brief

We are seeking a creative and organized Floral Event Coordinator to join our team.

In this role, you will be responsible for coordinating all aspects of floral design for a wide variety of events, from weddings to corporate gatherings.

You will collaborate with clients to understand their vision, create design proposals, manage budgets, source materials, and oversee the installation of floral arrangements.

Our ideal candidate has a strong background in floral design, excellent project management skills, and a passion for creating stunning visual displays.

 

Responsibilities

• Meet with clients to discuss their event vision and requirements
• Create and present design proposals based on client consultations
• Work within specified budgets to source and purchase floral materials
• Design, assemble, and install floral displays for a variety of events
• Coordinate logistics related to event setup and breakdown
• Collaborate with event vendors and venue staff to ensure seamless execution
• Maintain records of event costs and invoices
• Ensure all designs meet the highest quality standards
• Stay up-to-date with the latest floral design trends

 

Qualifications

• Proven work experience as a Floral Designer, Event Coordinator or similar role
• Strong knowledge of a wide variety of flowers and plants
• Proficiency in creating floral arrangements for a variety of event types
• Excellent project management and organizational skills
• Ability to work within specified budgets
• Exceptional communication and customer service skills
• Ability to handle physical labor, including lifting heavy floral arrangements
• Creativity and attention to detail
• High school diploma or equivalent; certification in Floral Design a plus

 

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Professional development opportunities
• Employee discount on floral products

 

Additional Information

• Job Title: Floral Event Coordinator
• Work Environment: This position is based in our floral design studio, with regular travel to event venues. Weekend and evening work is often required.
• Reporting Structure: Reports to the Event Director or Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Floral Event Coordinator Do?

Floral Event Coordinators primarily work within the event planning and floral design industries.

They are responsible for working with clients to understand their vision and requirements for flower arrangements and floral decor at various types of events, such as weddings, corporate gatherings, parties, or funerals.

Floral Event Coordinators design, create, and install floral displays according to the theme and style of the event.

They take into account factors such as the venue’s layout, color schemes, the clients’ preferences, and budget constraints while designing the floral arrangements.

In addition to creating floral designs, they may also be responsible for ordering and purchasing flowers and other necessary supplies, ensuring the freshness and quality of flowers, and managing delivery and set-up of the floral decor at event venues.

They often collaborate with other event professionals, such as event planners, venue managers, and caterers, to ensure the successful execution of the event.

Floral Event Coordinators also manage administrative tasks such as invoicing, client consultations, and maintaining client relationships.

They must also keep current with floral design trends and techniques, and they may also provide guidance and supervision to junior floral designers or assistants.

 

Floral Event Coordinator Qualifications and Skills

A Floral Event Coordinator should have the following qualifications and skills that align with the job requirements:

• Strong knowledge of different types of flowers, their seasons, and how to care for them to ensure they look their best throughout an event.
• Excellent event planning and organization skills to coordinate all aspects of the event decoration from inception to execution.
• Interpersonal skills to connect with clients, understand their vision for the event and translate that into a beautiful floral decor.
• Artistic and aesthetic ability to design and create unique floral arrangements and installations that align with the theme and style of the event.
• Exceptional communication and presentation skills to effectively liaise with clients, vendors, and staff, and present floral design ideas convincingly.
• Attention to detail to ensure all elements of the floral decor, including centerpieces, bouquets, boutonnieres, and other arrangements are perfect.
• Problem-solving skills to quickly address and resolve any issues that may arise during the event preparation or on the event day.
• Physical stamina to withstand the demands of setting up and taking down event decor, often within tight timelines.

 

Floral Event Coordinator Experience Requirements

Candidates for the role of a Floral Event Coordinator are typically required to have a minimum of 1-2 years of experience in event planning, preferably in a role where they were required to work with floral arrangements.

This experience could be gained through an internship, part-time job, or even extensive volunteer work.

Prior experience in floral design is also highly valued as it is a crucial part of the job.

This could be through a formal education in floral design or hands-on experience at a florist shop.

Experience in customer service is also beneficial since the role often involves a significant amount of interaction with clients.

Floral Event Coordinators with more than 3 years of experience are typically more adept at managing the complexities of planning and coordinating floral arrangements for large events.

They may have also developed skills in managing budgets, suppliers, and timelines.

Those with more than 5 years of experience may have leadership experience and could be ready to take on managerial roles within an event planning company or a large florist.

They may also have enough experience to start their own floral event coordinating business.

 

Floral Event Coordinator Education and Training Requirements

Floral Event Coordinators typically have a high school diploma or an equivalent qualification, with some pursuing higher education in areas such as event planning, horticulture, or floristry.

Advanced training or certificates from floral design schools or programs can provide a competitive edge.

These programs provide training in flower identification, arrangement techniques, and color theory, among other related subjects.

Experience in event planning, customer service, or a retail environment, especially one dealing with flowers, plants or interior design, can also be beneficial.

This can be gained through internships, part-time jobs or volunteering.

While not typically required, certification from associations such as the American Institute of Floral Designers can enhance job prospects and demonstrate a commitment to the profession.

Additionally, having a solid understanding of business management principles such as marketing, sales, and accounting can be beneficial for those who wish to run their own floral event coordination businesses.

Continual learning is important in this field to keep up with the latest design trends and flower arrangement styles.

This can be achieved through workshops, industry publications, and trade shows.

 

Floral Event Coordinator Salary Expectations

A Floral Event Coordinator can expect to earn an average salary of $45,000 (USD) per year.

However, the actual earnings can vary greatly depending on experience, the scale of events handled, geographical location, and the specific employer.

 

Floral Event Coordinator Job Description FAQs

What skills does a Floral Event Coordinator need?

A Floral Event Coordinator needs a combination of creative, organizational, and interpersonal skills.

They need to have a good eye for design and color to create appealing floral arrangements.

They should also be able to manage time effectively, coordinate with multiple vendors, and maintain a high level of attention to detail.

Good communication skills are also essential to effectively coordinate with clients, understand their needs, and deliver on their visions.

 

Do Floral Event Coordinators need a degree?

While a degree is not strictly necessary, having a background in event planning, floral design, or horticulture can be beneficial.

Some Floral Event Coordinators may have a degree in fields such as Business, Hospitality, or Art.

Having a certification from a recognized floral design or event planning institute can also be advantageous.

 

What should you look for in a Floral Event Coordinator resume?

On a Floral Event Coordinator’s resume, look for experience in event planning and floral design.

They should have a proven track record of successfully coordinating events, and any experience with weddings or other large-scale events is a plus.

Knowledge of various types of flowers, their seasonality, and care requirements is essential.

Look for good organizational and communication skills, and any evidence of creativity or design skills.

 

What qualities make a good Floral Event Coordinator?

A good Floral Event Coordinator is creative, organized, and detail-oriented.

They are able to multitask and handle the pressure of coordinating multiple aspects of an event simultaneously.

They should be good problem solvers, able to handle any issues that may arise during the planning or execution of an event.

Additionally, they should have a good aesthetic sense and the ability to understand and execute a client’s vision.

 

What are the daily duties of a Floral Event Coordinator?

A Floral Event Coordinator’s day often starts with checking emails and messages from clients and vendors.

They may spend time sourcing flowers and materials for upcoming events.

The rest of the day may involve meeting with clients to discuss their requirements, creating and adjusting event plans, overseeing the creation of floral arrangements, and coordinating with other event vendors.

They may also spend time on site at events, ensuring everything runs smoothly.

 

Conclusion

And there you have it.

Today, we’ve taken a deep dive into the vibrant world of a floral event coordinator.

And guess what?

It’s not just about arranging flowers.

It’s about orchestrating memorable events, one petal at a time.

With our definitive floral event coordinator job description template and real-world examples, you’re ready to bloom in your career.

But why stop there?

Explore further with our job description generator. It’s your next step to crafting detailed listings or honing your resume to perfection.

Remember:

Every petal contributes to the overall bouquet.

Let’s cultivate these beautiful experiences. Together.

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