Genealogical Society Staff Job Description [Updated for 2025]

In the realm of historical research, the role of staff in a Genealogical Society has never been more significant.

As our understanding of the past deepens, the need for skilled researchers who can decipher, enhance, and preserve our genealogical records is vital.

But what’s truly expected from a Genealogical Society Staff member?

Whether you are:

• A job seeker keen to understand the core responsibilities of this role,
• A hiring manager crafting the perfect job profile,
• Or simply fascinated by the intricacies of genealogical research,

You’ve come to the right place.

Today, we’re providing a customizable Genealogical Society Staff job description template, designed for easy posting on job boards or career sites.

Let’s dive into the details.

Genealogical Society Staff Duties and Responsibilities

Genealogical Society Staff are responsible for assisting members and the general public in genealogical research.

Their role involves preserving and organizing historical documents, providing guidance and instruction in genealogical techniques, and promoting the study of genealogy.

The duties and responsibilities of Genealogical Society Staff include:

• Provide assistance to members and the public in tracing their family history
• Manage and update genealogical databases and records
• Research and verify historical and genealogical information
• Preserve, catalogue, and digitize historical documents and records
• Conduct lectures, workshops, and seminars on genealogy research methods
• Develop and implement genealogical programs and activities
• Coordinate with other libraries, archives, and genealogical societies for resource sharing
• Respond to genealogical queries and requests via email, mail, or in person
• Promote the study and understanding of genealogy through community outreach
• Ensure the safety and security of all genealogical materials and records

 

Genealogical Society Staff Job Description Template

Job Brief

We are in search of a detail-oriented and analytical individual to join our team as a Genealogical Society Staff member.

Your responsibilities will include researching family histories, maintaining databases of genealogical data, and assisting members and visitors with their genealogical research.

The ideal candidate will have a strong interest in history and genealogy, excellent research skills, and the ability to communicate complex information in an easy-to-understand manner.

Prior experience in genealogical research or a related field is highly desirable.

 

Responsibilities

• Conduct genealogical research using a variety of sources including online databases, books, and historical documents
• Maintain and update genealogical databases and records
• Assist members and visitors with their genealogical research
• Organize and catalog new materials for the society’s collection
• Conduct lectures, workshops, and presentations on genealogical research methods and findings
• Develop and maintain relationships with other genealogical societies and organizations
• Keep up to date with the latest trends and developments in genealogical research

 

Qualifications

• Proven experience in genealogical research or a related field
• Strong knowledge of genealogical sources and research methods
• Excellent analytical and problem-solving skills
• Strong communication and presentation skills
• Attention to detail and high level of accuracy
• Proficiency in using databases and software for genealogical research
• Degree in history, anthropology or a related field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Genealogical Society Staff
• Work Environment: Office setting. Some travel may be required for research or networking purposes.
• Reporting Structure: Reports to the Genealogical Society Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $35,000 minimum to $50,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Genealogical Society Staff Do?

Genealogical Society Staff members work in organizations dedicated to the study and preservation of family history and heritage.

Their primary role is to assist individuals in tracing their family lineage by providing resources, guidance, and information.

This often involves using and maintaining databases of historical records, including birth, marriage, and death certificates, census records, and other primary sources.

They work closely with genealogists and family historians, helping them interpret historical documents, decipher old handwriting, and understand historical contexts.

Genealogical Society Staff also organize and host lectures, workshops, and events aimed at promoting genealogical research and education.

They often work with local libraries, archives, and educational institutions to provide these events and to increase public access to genealogical resources.

Additionally, they may contribute to or manage the publication of newsletters, journals, or books, sharing genealogical research techniques, findings, or society news.

Genealogical Society Staff may also be involved in preservation efforts, working to protect and digitize old records and documents, and advocating for the proper management and accessibility of these important historical resources.

 

Genealogical Society Staff Qualifications and Skills

A successful genealogical society staff member should possess the necessary qualifications and skills related to historical research, data management, and interpersonal relations, such as:

• Research skills to conduct in-depth genealogical and historical studies using various primary and secondary sources.
• Technical knowledge of genealogical software and databases to store, manage and retrieve information efficiently.
• Interpersonal skills to interact with society members, researchers, and the general public, fostering a strong, informative, and welcoming community.
• Communication skills to effectively share findings, discuss genealogical methodologies, and answer queries from patrons.
• Attention to detail to ensure accurate recording and interpretation of historical data, avoiding potential misinterpretations or errors.
• Customer service skills for assisting society members and visitors with their research needs, and for coordinating events and workshops.
• An understanding of genealogical standards and ethics to ensure that research and data handling are conducted with integrity.
• Knowledge of local, national, and global history to provide context to genealogical research.

 

Genealogical Society Staff Experience Requirements

Aspiring Genealogical Society Staff should ideally have a background in history, anthropology, or a related discipline, often at a degree level.

Practical experience in researching family histories, including use of genealogical databases and other resources, is highly beneficial.

Prospective staff members may gain valuable experience through internships or volunteer roles at genealogical societies or libraries.

These roles may involve assisting with research projects, helping visitors with genealogical inquiries, or organizing and digitizing historical documents.

Staff members with 2-3 years of experience often have a solid understanding of genealogical research methods and are comfortable assisting others with their genealogical research.

They may also have experience in archival work, including cataloging and preserving historical documents.

Those with more than 5 years of experience may have specialized knowledge in specific areas of genealogy, such as DNA testing or regional family history.

They may also have experience in management or supervisory roles, making them suitable candidates for leadership positions within a genealogical society.

In addition, they may have experience in organizing and presenting at genealogical workshops or seminars.

Above all, Genealogical Society Staff should have a passion for history and genealogy, as well as excellent research and interpersonal skills, to guide individuals and families in their exploration of family histories and heritage.

 

Genealogical Society Staff Education and Training Requirements

Genealogical Society Staff typically hold a bachelor’s degree in history, anthropology, library science, or a related field.

A degree in genealogy or family history research is also highly beneficial.

They should have a strong background in historical research and be well-versed in utilizing various research tools and methodologies.

Familiarity with archival systems, public records, and databases is also crucial.

Many positions require staff to have a master’s degree in library science, archival science, or history.

Specialization in genealogical research in these programs can be highly advantageous.

Professional certification, such as that offered by the Board for Certification of Genealogists or the International Commission for the Accreditation of Professional Genealogists, is not typically required but can significantly improve career prospects and credibility.

Continuous professional development is important in this field to stay updated with the latest research tools and methods.

Membership in professional genealogical organizations can provide opportunities for ongoing learning and networking.

Genealogical Society Staff should also possess excellent communication and customer service skills to interact with society members and the general public effectively.

 

Genealogical Society Staff Salary Expectations

The average salary for Genealogical Society Staff is approximately $41,429 (USD) per year.

The actual earnings may fluctuate depending on the staff member’s specific role, level of experience, location, and the size and funding of the genealogical society itself.

 

Genealogical Society Staff Job Description FAQs

What skills does a Genealogical Society Staff need?

Genealogical Society Staff should possess strong research and analytical skills to analyze historical records and documents.

They should also have excellent communication skills to interact with community members, volunteers, and other researchers.

Attention to detail is important in this role, as they may need to decode and interpret old, complex, or sometimes damaged documents.

Basic computer skills and familiarity with genealogical software can also be beneficial.

 

What education does a Genealogical Society Staff need?

There are no strict educational requirements for Genealogical Society Staff, but a degree in history, anthropology, or a related field can be helpful.

Courses in genealogy or family history can also provide useful background knowledge.

Some staff members may also have certification or accreditation from a recognized genealogical society or institution.

 

What should you look for in a Genealogical Society Staff resume?

In addition to formal education, look for experience in genealogical research, either professionally or as a hobby.

Familiarity with archival research and handling historical documents is a plus.

The resume should highlight strong research, analytical, and problem-solving skills.

Experience with public speaking or community outreach may also be beneficial, as some staff members may need to give presentations or lead workshops.

 

What qualities make a good Genealogical Society Staff?

Good Genealogical Society Staff are detail-oriented and patient, as genealogical research can be complex and time-consuming.

They are passionate about history and dedicated to preserving and sharing family histories.

They are also comfortable working with diverse communities and are committed to helping individuals discover their roots.

 

Is it difficult to hire Genealogical Society Staff?

Hiring Genealogical Society Staff can be challenging because the job requires a unique combination of skills, including research, historical knowledge, and people skills.

It may be helpful to look for candidates with a background in history, library science, or anthropology, as well as experience with genealogical research.

It’s also important to find someone who is passionate about the field and is committed to the society’s mission.

 

Conclusion

There you have it.

Today, we’ve delved into the true essence of what it means to work for a genealogical society.

Surprise, surprise?

It’s not just about researching families.

It’s about piecing together the intricate puzzle of our past, one generation at a time.

Armed with our comprehensive genealogical society staff job description template and real-world examples, you’re ready to dive in.

But why limit yourself?

Expand your horizons with our job description generator. It’s your ultimate guide to creating precise job listings or refining your resume to perfection.

Remember:

Every piece of family history contributes to the larger narrative.

Let’s uncover that past. Together.

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