Government Documents Librarian Job Description [Updated for 2025]

In the realm of public service, the role of Government Documents Librarian holds immense importance.

As the world becomes increasingly digitized, the need for proficient professionals capable of managing, preserving, and providing access to a diverse range of government documents becomes paramount.

But let’s delve deeper: What’s actually expected from a Government Documents Librarian?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the operations within the government documents librarianship,

You’re in the right place.

Today, we present a comprehensive Government Documents Librarian job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Government Documents Librarian Duties and Responsibilities

Government Documents Librarians are responsible for managing and maintaining a collection of government documents.

This involves collecting, classifying, and facilitating access to a vast array of government publications and resources.

They work in public, academic, or special libraries, and may also conduct research or educate others on how to find and use these resources.

Their key duties and responsibilities include:

• Manage and maintain a collection of government documents in a variety of formats, including print, microfilm, and electronic
• Develop and implement policies and procedures for the acquisition, cataloging, and disposal of government documents
• Assist researchers, students, faculty, and the public in locating and using government documents
• Create finding aids, bibliographies, and other research tools to facilitate access to government documents
• Conduct workshops and training sessions on how to use government documents and databases
• Stay informed about changes in government publishing, including new formats and resources
• Ensure compliance with government regulations and guidelines for depository libraries
• Collaborate with other librarians and staff to integrate government documents into the broader library collection and services
• Advocate for open government and access to public information

 

Government Documents Librarian Job Description Template

Job Brief

We are seeking a knowledgeable and detail-oriented Government Documents Librarian to manage our collection of government documents.

The responsibilities include collecting, organizing, and preserving government documents, providing public access to these resources, and assisting users in finding and using them effectively.

The ideal candidate will have a strong understanding of government documents, and a deep familiarity with the federal depository library program.

They should also possess excellent organizational and communication skills.

 

Responsibilities

• Organize, catalog, and maintain government documents
• Provide public access to government documents in a user-friendly manner
• Provide reference and research assistance to users in the use of government documents
• Assist in the development of instructional materials and guides
• Participate in local, regional, and national professional organizations related to government documents
• Stay updated with new government publications and changes in government information policies
• Coordinate with other librarians to ensure comprehensive coverage of government documents

 

Qualifications

• Master’s degree in Library Science from an ALA-accredited program
• Experience working with government documents in a library setting
• Knowledge of the federal depository library program
• Experience with library cataloging systems and databases
• Excellent research and reference skills
• Strong communication and organizational skills

 

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Government Documents Librarian
• Work Environment: Academic or public library setting. Some travel may be required for professional development or conferences.
• Reporting Structure: Reports to the Library Director or Head of Special Collections.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Government Documents Librarian Do?

Government Documents Librarians work for public, academic, and other types of libraries, managing a special collection of government documents.

They are responsible for acquiring, cataloging, and preserving government publications and documents, which can include everything from legislative reports to census data.

They help researchers, students, and the public in locating and using these resources, providing specialized reference services and user education.

Part of their role involves staying updated with government information sources and the regulations for their use and distribution.

They often advocate for public access to government information.

They also develop and maintain the library’s online presence related to government documents, creating research guides, databases, and websites to aid in their accessibility and use.

In addition, Government Documents Librarians may also be involved in digitizing print documents to preserve them and make them more easily accessible to the public.

 

Government Documents Librarian Qualifications and Skills

A Government Documents Librarian requires a variety of technical skills, soft skills, and industry knowledge to manage and disseminate public records and documents.

These include:

• Knowledge of library science and information systems, including cataloguing, archiving, and retrieval methods.
• Ability to interpret and apply government regulations and laws related to document management and preservation.
• Superior organization skills to manage large volumes of documents and records in a systematic and retrievable manner.
• Excellent written and verbal communication skills for explaining complex government documents to users and for maintaining effective relationships with stakeholders.
• Research skills to assist users in locating and understanding relevant government documents.
• Computer literacy and familiarity with digital archiving systems, databases, and document management software.
• Attention to detail for ensuring the accuracy and integrity of government documents.
• Problem-solving skills to address challenges related to document preservation, access, and use.
• Knowledge of privacy laws and ethical guidelines for the handling of sensitive information.

 

Government Documents Librarian Experience Requirements

Government Documents Librarian candidates typically require a Master’s Degree in Library Science (MLS) or a similar field.

This is often obtained after gaining a strong foundation of knowledge and experience in library or information science during undergraduate studies.

During their graduate studies, students gain practical experience in library operations, cataloguing, and information retrieval systems.

Some MLS programs may even offer specialized courses in government documents or public service, providing students with relevant experience for the Government Documents Librarian role.

Beyond educational qualifications, candidates may gain experience through internships at public, academic, or government libraries.

Here they can learn firsthand about the organization, management, and dissemination of government documents and public information.

Candidates with 1 to 3 years of experience may have worked in entry-level librarian or information specialist roles.

These roles often involve tasks such as cataloguing, reference assistance, and helping patrons with information retrieval.

Those with more than 5 years of experience may have held senior librarian roles or supervisory positions in the library.

These positions could involve responsibilities such as managing library resources, training junior staff, or overseeing special collections, including government documents.

For the Government Documents Librarian role, knowledge of government publications, databases, and resources is crucial.

Therefore, experience in a government library or a library with a significant government documents collection could be particularly valuable.

 

Government Documents Librarian Education and Training Requirements

Government Documents Librarians typically require a master’s degree in library science (MLS) from an institution accredited by the American Library Association (ALA).

Some positions may require a bachelor’s degree in a specific field related to the job, such as political science, public administration or a related field, but this is not mandatory.

In addition to the educational requirements, knowledge of government documents, procedures, and regulations is essential.

This can be gained through coursework, internships, or work experience in a library that has a substantial government documents collection.

Government Documents Librarians also need strong digital literacy skills, as the majority of government documents are now available electronically.

Familiarity with databases, digital libraries, and other online resources is crucial.

Certification is not typically required, but professional development through workshops, webinars, and other training opportunities is highly recommended.

This ongoing learning helps librarians stay updated with changes in government publication formats and retrieval methods.

Furthermore, excellent research and organizational skills, along with a service-oriented mindset, are essential traits for success in this role.

 

Government Documents Librarian Salary Expectations

A Government Documents Librarian earns an average salary of $57,520 (USD) per year.

The actual income can fluctuate based on factors such as years of experience, educational qualifications, and the specific location of the job within the country.

 

Government Documents Librarian Job Description FAQs

What skills does a Government Documents Librarian need?

A Government Documents Librarian should possess excellent organizational skills to manage vast amounts of information.

They should be proficient in using databases, archives, and electronic resources to find specific documents.

Strong attention to detail, communication, and research skills are also required for this role.

 

Do Government Documents Librarians need a degree?

Yes, a Master’s degree in Library Science (MLS) is typically required for a Government Documents Librarian.

Some positions may also require additional coursework or a concentration in government documents or a related field.

Knowledge of the Government Publishing Office and its various systems and databases can also be beneficial.

 

What should you look for in a Government Documents Librarian resume?

Look for a Master’s degree in Library Science and any additional education or certifications related to government documents.

Experience in handling government documents, knowledge of databases, and proficiency in information technology are also crucial.

Also, check for skills like research, organization, and communication.

 

What qualities make a good Government Documents Librarian?

A good Government Documents Librarian is meticulous, organized, and efficient in managing and retrieving documents.

They have excellent problem-solving skills to navigate complex databases and find specific documents.

Strong communication skills are also necessary to explain the retrieval process and share findings with others.

A good Government Documents Librarian also stays updated with the latest document management techniques and technologies.

 

How is the career growth for a Government Documents Librarian?

Career growth for a Government Documents Librarian can be rewarding.

They can advance to senior or supervisory roles in large libraries or archives.

Some librarians choose to specialize further, focusing on specific types of government documents or fields like law or medicine.

They may also move into research or teaching roles in higher education.

 

What are the daily duties of a Government Documents Librarian?

On a typical day, a Government Documents Librarian may spend time cataloging new acquisitions, assisting users in finding specific documents, maintaining databases, and ensuring the preservation of important documents.

They may also participate in meetings or workshops, conduct research, and stay updated with the latest library technologies and government policies related to document management.

 

Conclusion

So, there we are.

Today, we’ve demystified the role of a government documents librarian.

And guess what?

It’s not just about cataloguing documents.

It’s about preserving the past, promoting transparency, and empowering the future, one document at a time.

With our robust government documents librarian job description template and real-world examples, you’re more than ready to step up.

But why limit yourself?

Delve deeper with our job description generator. It’s your next step to creating detail-oriented job listings or fine-tuning your resume to perfection.

Remember:

Every document is a piece of a larger story.

Let’s uncover that story. Together.

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