Grounds Maintenance Manager Job Description [Updated for 2025]

In an era of impeccable landscapes and seamless outdoor aesthetics, the need for experienced Grounds Maintenance Managers has never been greater.

As our living and working environments continue to evolve, the demand for skilled professionals who can cultivate, sustain, and protect our outdoor spaces grows stronger.

But let’s get to the root of the matter: What’s truly expected from a Grounds Maintenance Manager?

Whether you are:

• A job seeker exploring the true nature of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply fascinated by the complexities of grounds maintenance management,

You’re in the right place.

Today, we present a customizable Grounds Maintenance Manager job description template, designed for straightforward posting on job boards or career sites.

Let’s dive right into it.

Grounds Maintenance Manager Duties and Responsibilities

Grounds Maintenance Managers oversee the overall appearance and upkeep of outdoor spaces, such as parks, gardens, and school or corporate campuses.

They supervise groundskeeping staff, coordinate landscaping projects, and ensure that all outdoor areas are well-maintained and attractive.

Their main duties and responsibilities include:

• Manage and supervise groundskeeping staff, including hiring, training, scheduling, and performance management
• Develop and implement groundskeeping schedule to maintain a clean and healthy environment
• Oversee the maintenance of all outdoor areas, including lawns, gardens, parks, pathways, and parking lots
• Inspect grounds regularly to assess the needs of the area, such as the need for pest control, fertilization, or replanting
• Coordinate with contractors and vendors for the provision of services such as tree removal, heavy landscaping, or construction
• Manage the budget for groundskeeping operations, including purchasing equipment and supplies
• Ensure compliance with safety and environmental regulations
• Respond to and resolve any complaints or issues related to the grounds
• Plan and execute landscaping projects, including the selection and planting of trees, shrubs, and flowers
• Perform routine maintenance tasks such as lawn mowing, hedge trimming, and leaf blowing

 

Grounds Maintenance Manager Job Description Template

Job Brief

We are looking for an experienced Grounds Maintenance Manager to oversee the landscaping and upkeep of our properties.

The ideal candidate will have a keen eye for detail, experience with horticulture, and the ability to manage a team effectively.

Grounds Maintenance Manager responsibilities include managing staff, overseeing projects, and ensuring adherence to health and safety regulations.

This role also involves creating and implementing grounds maintenance schedules, liaising with contractors, and working closely with other departments to ensure the overall aesthetic and safety of the property.

 

Responsibilities

• Supervise and manage grounds maintenance staff and contractors
• Create and implement grounds maintenance schedules
• Ensure all landscaping and grounds are maintained to high standards
• Coordinate with other departments to ensure the overall aesthetic and safety of the property
• Oversee projects and work orders
• Enforce health and safety regulations
• Perform regular inspections and arrange for any necessary repairs or replacements
• Manage budgets and ensure cost-effectiveness
• Provide training and feedback to staff

 

Qualifications

• Proven experience as a Grounds Maintenance Manager or similar role
• Knowledge of horticulture and landscaping
• Excellent leadership and people management skills
• Ability to handle physical workload
• Excellent problem-solving skills
• Understanding of health and safety regulations
• Good knowledge of budgeting and cost control
• High school diploma; Degree in Horticulture, Landscape Design or a related field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Grounds Maintenance Manager
• Work Environment: This role requires both indoor and outdoor work in various weather conditions. Physical activity is required.
• Reporting Structure: Reports to the Director of Facilities.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $55,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Grounds Maintenance Manager Do?

Grounds Maintenance Managers oversee the care and upkeep of landscapes and grounds.

This can be for a variety of locations such as parks, botanical gardens, businesses, campuses, or residential areas.

They are responsible for planning, coordinating, and executing the daily operations for maintaining the grounds.

This includes tasks like mowing, pruning, fertilizing, and ensuring the overall appearance of the outdoor areas.

A significant part of their job involves managing a team of groundskeepers or gardeners.

They organize work schedules, assign tasks, and ensure the team has the necessary tools and equipment.

In addition, they may also be responsible for the health of plants, trees, and flowers on the property.

They diagnose and treat any diseases or pests that may affect the plants.

Grounds Maintenance Managers also manage budgets, order supplies, and liaise with other departments or clients to ensure the grounds meet their requirements and expectations.

At times, they may need to perform administrative tasks, such as preparing reports or managing contracts.

They might also be in charge of implementing safety standards and ensuring their team adheres to these rules.

In some cases, these professionals may also be involved in landscaping design, planning new features, or redesigning existing spaces to enhance the beauty of the grounds.

 

Grounds Maintenance Manager Qualifications and Skills

A competent Grounds Maintenance Manager should possess the following skills and qualifications:

• Good knowledge of landscaping design and horticulture, as well as a broad understanding of groundskeeping best practices and safety procedures.
• Leadership and management skills to effectively manage a grounds maintenance team, ensuring that all tasks are completed efficiently and on time.
• Strong physical stamina and abilities that allow them to work outdoors in various weather conditions and perform tasks like lifting, digging and operating heavy equipment.
• Excellent problem-solving skills to handle any issues related to grounds maintenance, and the ability to make decisions about resources and staff allocation.
• Exceptional communication and interpersonal skills to interact effectively with team members, other staff, and external suppliers or contractors.
• Attention to detail and a strong aesthetic sense to maintain and enhance the appearance of the grounds.
• Ability to plan and organize work schedules, and manage the procurement of supplies and equipment.
• Understanding of environmental regulations and guidelines related to grounds maintenance.

 

Grounds Maintenance Manager Experience Requirements

Grounds Maintenance Managers often begin their careers with a high school diploma or equivalent and gain practical experience through entry-level positions in groundskeeping, landscaping, or horticulture.

This practical experience may be accompanied by vocational training in areas such as landscape design, horticulture, or plant science.

Typically, a grounds maintenance manager would have between 3 to 5 years of experience in landscaping or a related field.

This experience should demonstrate their ability to coordinate and manage a team, as well as their proficiency in maintaining outdoor environments, operating relevant equipment, and understanding of safety protocols.

Some roles may require the Grounds Maintenance Manager to have advanced relevant experience, especially in managing larger sites or complexes.

This might include additional certifications or training in turf management, irrigation systems, or pesticide usage.

Further, those with more than 5 years of experience may be required to demonstrate their leadership and project management skills, with experience in budgeting, scheduling, and strategic planning.

Continuing professional development and staying abreast of latest trends in grounds maintenance is often beneficial and increases the chances of career advancement.

 

Grounds Maintenance Manager Education and Training Requirements

Grounds Maintenance Managers typically require a high school diploma or equivalent education, although a bachelor’s degree in a field related to horticulture, landscape design, or business management can be beneficial.

In addition to general education, a Grounds Maintenance Manager requires several years of hands-on experience in landscaping or grounds maintenance.

This experience allows individuals to gain a solid understanding of plant care, equipment maintenance, and personnel management.

Some states may require Grounds Maintenance Managers to hold certifications or licenses, particularly if they apply pesticides or other chemicals.

Certifications can be obtained through organizations like the Professional Grounds Management Society or the National Association of Landscape Professionals.

Although not necessary, it is advantageous for a Grounds Maintenance Manager to have professional certifications in horticulture or business management.

These certifications showcase a manager’s commitment to their profession and their desire to stay updated with the latest industry trends.

Continuing education in the form of workshops and seminars can also prove beneficial for Grounds Maintenance Managers, helping them stay up-to-date with the latest trends in landscaping and grounds maintenance.

Overall, a combination of education, hands-on experience, and ongoing professional development is crucial for success in this role.

 

Grounds Maintenance Manager Salary Expectations

A Grounds Maintenance Manager earns an average salary of $49,392 (USD) per year.

The salary may vary depending on factors such as years of experience, specific skills, the size and type of the property being managed, and the geographical location.

 

Grounds Maintenance Manager Job Description FAQs

What skills does a Grounds Maintenance Manager need?

Grounds Maintenance Managers need to be skilled in various areas such as landscape design, gardening, irrigation systems, and pest control.

They also need excellent leadership skills to manage a team of groundskeepers.

Strong planning and organizational skills, as well as a keen eye for detail, are crucial to ensure that all maintenance tasks are done effectively and efficiently.

 

Do Grounds Maintenance Managers need a degree?

While a degree is not always necessary, having a degree in horticulture, agriculture, or a related field can be beneficial.

Experience in grounds maintenance is usually required, and a certification or qualification in a relevant area such as landscape design or horticulture can be advantageous.

 

What should you look for in a Grounds Maintenance Manager resume?

Look for a history of work in grounds maintenance or landscaping.

Experience in managing a team is essential.

Check if they have any certifications or qualifications related to the field.

Evidence of project management or administrative tasks can also be a big plus, as the role involves scheduling and overseeing maintenance work.

 

What qualities make a good Grounds Maintenance Manager?

A good Grounds Maintenance Manager is meticulous, has excellent attention to detail, and is capable of identifying potential problems before they become serious issues.

They should have strong leadership skills and be able to motivate a team.

Additionally, they should be physically fit as the job often requires manual labor.

They should also be knowledgeable about different types of plants and their maintenance needs, and be familiar with safety regulations and procedures.

 

What are the daily duties of a Grounds Maintenance Manager?

A Grounds Maintenance Manager typically starts their day by checking the tasks that need to be completed and allocating the work to their team.

They may conduct a physical inspection of the grounds to assess the condition and identify any areas that need attention.

They also ensure that all maintenance equipment is in good working condition.

Throughout the day, they supervise their team’s work, provide guidance as needed, and handle any unexpected issues that may arise.

They also keep records of the maintenance work and prepare reports.

 

Conclusion

And there we have it.

Today, we’ve illuminated the integral role of a Grounds Maintenance Manager.

Surprised?

It’s not just about tending to lawns and gardens.

It’s about shaping our environment, one plant at a time.

Equipped with our trusty Grounds Maintenance Manager job description template and practical examples, you’re primed to make an impact.

But why put a halt to your journey here?

Dig deeper with our job description generator. It’s your next step to creating meticulously detailed listings or polishing your resume to stand out.

Remember:

Every plant nurtured is a part of the greater landscape.

Let’s cultivate that world. Together.

How to Become a Grounds Maintenance Manager (Complete Guide)

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