Health Information Manager Job Description [Updated for 2025]

In this era of burgeoning healthcare technology, the demand for Health Information Managers is rapidly growing.

As healthcare systems evolve, there’s an increasing need for skilled professionals who can manage, process, and protect our vital health information.

But let’s delve deeper: What’s truly expected from a Health Information Manager?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager defining the ideal candidate,
• Or simply interested in the dynamics of health information management,

You’ve come to the right place.

Today, we’re presenting a customizable Health Information Manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Health Information Manager Duties and Responsibilities

Health Information Managers are responsible for maintaining and ensuring the accuracy and security of patient records in healthcare institutions.

They often work at the intersection of healthcare, management and information technology.

Their main responsibilities include:

• Developing and implementing policies for managing patient health information
• Ensuring the confidentiality and security of all patient records
• Managing and updating electronic health record (EHR) systems
• Monitoring the latest trends and technologies related to health informatics
• Complying with laws and regulations regarding health information systems
• Performing regular audits to ensure accuracy and quality of health information
• Communicating with healthcare providers to clarify diagnoses or to obtain additional information
• Training staff on records management and privacy policies
• Creating and managing a disaster recovery plan for patient records
• Implementing medical coding systems to convert patient data for insurance reimbursement

 

Health Information Manager Job Description Template

Job Brief

We are seeking a skilled and reliable Health Information Manager to oversee our health information systems.

The Health Information Manager will be responsible for managing patient health information, ensuring its quality, accuracy, accessibility, and security in both paper and electronic systems.

They will also use various classification systems to code and categorize patient information for insurance reimbursement purposes, for databases and registries, and to maintain patients’ medical and treatment histories.

Our ideal candidate is well versed in medical terminology, coding, health information regulations, and data analysis.

 

Responsibilities

• Manage the collection, storage, retrieval, and usage of patient health information.
• Ensure compliance with federal, state, and local laws and regulations pertaining to health information management.
• Develop, implement, and maintain health information systems in line with medical, administrative, ethical, legal, and regulatory requirements.
• Coordinate with medical, administrative, and IT staff to ensure that health information systems meet medical, legal, and ethical standards.
• Supervise health information management staff.
• Prepare and present health information reports to administrators and healthcare providers.
• Participate in risk management activities and implement appropriate strategies.
• Provide training to staff on health information system usage and policy.
• Conduct regular audits to ensure information accuracy and quality.

 

Qualifications

• A bachelor’s degree in health information management or a related field.
• Certified as a Registered Health Information Administrator (RHIA) or similar.
• Proven experience in health information management.
• Excellent understanding of data management and digital systems.
• Familiarity with medical terminology and coding.
• Strong leadership and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in health information management software.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Health Information Manager
• Work Environment: Clinical setting with some office duties. Some travel may be required for meetings or training.
• Reporting Structure: Reports to the Director of Health Information Management or Clinical Administrator.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $70,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Health Information Manager Do?

Health Information Managers are professionals who manage and safeguard patient health information.

They work in hospitals, clinics, and healthcare facilities.

They can also work for health insurance companies or as consultants.

They liaise between clinicians, administrators, and health information technicians, ensuring the accuracy, accessibility, and security of patient information databases.

Their job is to maintain and secure all patient records in accordance with applicable ethical, legal, and regulatory requirements.

They are also responsible for implementing electronic health records (EHR) systems and overseeing their use.

Health Information Managers may also be tasked with training staff on how to manage patient records and use these systems effectively.

They also analyze health data to help improve patient care and cost controls.

This could involve identifying trends in diseases, treatments, and health outcomes.

In addition, Health Information Managers may be responsible for developing and enforcing policies for health information systems and managing the department budget.

They ensure the facility remains compliant with all current health information management practices.

They play a critical role in protecting patient privacy and confidentiality, and ensuring the integrity of health data.

 

Health Information Manager Qualifications and Skills

Health Information Managers require a combination of technical, managerial, and interpersonal skills to effectively manage and protect patients’ health information, such as:

• Proficiency in using healthcare information systems and databases, ensuring that all the health records are accurate, complete, and secure.
• Knowledge of healthcare laws, regulations, and standards, especially with regard to patient privacy and confidentiality, to ensure compliance.
• Strong organizational skills to manage large volumes of information and data efficiently and effectively.
• Detail-oriented and analytical skills to ensure accuracy and consistency in the management of health information records.
• Strong communication skills to interact with healthcare professionals, administrators, and patients, and to translate complex data into understandable reports and summaries.
• Leadership and managerial skills to oversee health information staff, manage budgets, and participate in strategic planning.
• Problem-solving skills to identify issues in health information systems or databases and to find efficient and effective solutions.
• A clear understanding of medical terminologies, clinical codes, and health data standards to facilitate accurate health record keeping and reporting.
• Decision-making skills to prioritize tasks, allocate resources, and develop and implement policies and procedures.

 

Health Information Manager Experience Requirements

Entry-level Health Information Managers often have at least 1 to 2 years of experience in the healthcare industry, often obtained through internship or part-time roles in healthcare administration or data management.

Healthcare organizations may also consider candidates with experience in related fields such as nursing, public health, or health services research.

This experience provides a foundation of understanding about patient care and the healthcare system.

Candidates with more than 3 years of experience usually have worked in roles such as Health Information Specialist, Health Data Analyst, or Medical Record Technician.

These professionals have typically developed their skills in health information management systems, electronic health records, and patient data confidentiality regulations.

Those with more than 5 years of experience often have leadership experience in their background and may have overseen a team of Health Information Technicians or Specialists.

This level of experience often prepares them for a managerial role in Health Information Management, where they will be responsible for ensuring the accuracy, accessibility, and security of patient health information.

It’s also common for these experienced professionals to have earned relevant certifications, such as the Registered Health Information Administrator (RHIA) or Certified Health Data Analyst (CHDA), which further enhance their expertise and credibility in the field.

 

Health Information Manager Education and Training Requirements

Health Information Managers generally need a bachelor’s degree in health information management, health informatics, or a related field.

Their education focuses on the acquisition of comprehensive knowledge about medical terminologies, health data standards, and coding systems used in healthcare.

Many positions in this field require candidates to be Registered Health Information Administrators (RHIA), which involves passing an exam after completing a CAHIIM-accredited program.

A Master’s degree in health informatics, health information management, or healthcare administration is often preferred, particularly for leadership roles.

Continuing education and staying updated on changing regulations in healthcare laws, privacy, and ethics is critical for a Health Information Manager.

Some professionals may also choose to get certifications in healthcare privacy and security, coding, data analysis, and other areas to further enhance their career prospects.

In addition to formal education, practical experience in a healthcare setting can be beneficial for a more profound understanding of the role and responsibilities.

 

Health Information Manager Salary Expectations

A Health Information Manager typically earns an average salary of $61,414 (USD) per year.

The actual earnings can significantly differ based on factors such as work experience, higher education, certifications, and geographic location.

 

Health Information Manager Job Description FAQs

What skills does a Health Information Manager need?

Health Information Managers need to have strong analytical skills to interpret and utilize complex health data accurately.

They should possess excellent organizational skills to manage and safeguard large amounts of patient data.

Proficiency in health informatics systems, databases, and coding is also essential.

In addition, they should have good communication skills to interact with healthcare professionals and present information in a clear, understandable manner.

 

Do Health Information Managers need a degree?

Yes, most Health Information Managers hold at least a bachelor’s degree in health information management, health informatics, or a related field.

Some roles may require a master’s degree.

In addition, they often need to hold certification as a Registered Health Information Administrator (RHIA) or a similar credential.

 

What should you look for in a Health Information Manager resume?

When reviewing a Health Information Manager’s resume, look for a degree in a related field and relevant certifications.

Experience with health information systems, data analysis, privacy regulations, and medical coding is important.

Check for skills in project management, and leadership roles as this position often requires overseeing a team.

 

What qualities make a good Health Information Manager?

A good Health Information Manager is detail-oriented and able to manage complex databases and health records accurately.

They should respect confidentiality and have a deep understanding of health data privacy regulations.

They should be able to communicate complex information in a clear and concise manner, and have leadership skills to manage a team effectively.

 

Is it difficult to hire Health Information Managers?

The demand for Health Information Managers is increasing with the digitalization of health records.

The challenge lies in finding candidates who have the right mix of healthcare knowledge, technical expertise, and management skills.

Offering competitive salaries, opportunities for professional development, and a supportive work environment can help attract and retain these professionals.

 

Conclusion

And there you have it.

Today, we’ve explored the true nature of being a Health Information Manager.

And guess what?

It’s not just about managing health records.

It’s about shaping the future of healthcare data, one record at a time.

With our handy Health Information Manager job description template and real-world examples, you’re ready to make your next move.

But why stop there?

Dig deeper with our job description generator. It’s your next stepping stone to creating precise job listings or refining your resume to perfection.

Remember:

Every piece of health information is a part of a larger healthcare picture.

Let’s shape that future. Together.

How to Become a Health Information Manager (Complete Guide)

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