Healthcare Human Resources Assistant Job Description [Updated for 2025]

In the evolving world of healthcare, the role of the Healthcare Human Resources Assistant is becoming increasingly significant.

As healthcare advances, so does the demand for meticulous individuals who can manage, develop, and protect our human resource infrastructure.

But let’s dig a bit deeper: What’s actually expected from a Healthcare Human Resources Assistant?

Whether you are:

• A job seeker trying to comprehend the core of this role,
• A hiring manager mapping out the ideal candidate,
• Or simply fascinated by the dynamics of healthcare human resources,

You’ve come to the right place.

Today, we present a customizable Healthcare Human Resources Assistant job description template, devised for effortless posting on job boards or career sites.

Let’s dive right in.

Healthcare Human Resources Assistant Duties and Responsibilities

Healthcare Human Resources Assistants play a key role in managing personnel matters in healthcare facilities.

They ensure that the right personnel are hired, trained and well-equipped to offer quality healthcare services.

Their main duties and responsibilities include:

• Assisting in recruiting, interviewing, and hiring healthcare professionals and staff
• Maintaining employee records and documents, such as performance reviews, disciplinary actions, and employment contracts
• Assisting in the development and implementation of human resources policies and procedures
• Coordinating training and professional development programs for healthcare staff
• Answering employee queries about HR-related issues such as benefits, payroll, and workplace policies
• Processing payroll and benefits, ensuring accuracy and timeliness
• Assisting in resolving conflicts and handling employee grievances
• Ensuring compliance with healthcare regulations and laws
• Participating in performance evaluation processes
• Communicating effectively with healthcare staff, managers, and executives regarding HR initiatives and issues

 

Healthcare Human Resources Assistant Job Description Template

Job Brief

We are seeking a dedicated Healthcare Human Resources Assistant to support our HR department.

The ideal candidate will have a strong knowledge of HR operations and employment laws, excellent attention to detail, and superior interpersonal skills.

Healthcare Human Resources Assistant responsibilities include supporting HR department in hiring and training new employees, keeping records of employees, assisting in payroll preparation, and offering administrative support to all employees.

 

Responsibilities

• Assist with all internal and external HR related inquiries and requests.
• Assist with the recruitment process by identifying candidates, conducting reference checks and issuing employment contracts.
• Implement HR policies, procedures and practices in accordance with stated corporate objectives and federal and state legal requirements.
• Administer health and welfare plans, including enrollments, changes, and terminations.
• Maintain records of personnel-related data in both paper and the database ensuring all employment requirements are met.
• Assist in performance management procedures.
• Conduct initial orientation to newly hired employees.
• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
• Assist in ad-hoc HR projects, like collection of employee feedback.

 

Qualifications

• Proven experience as an HR Assistant or relevant human resources/administrative position
• Fast computer typing skills (MS Office, in particular)
• Hands-on experience with an HRIS or HRMS
• Basic knowledge of labor laws
• Excellent organizational skills
• Strong communication skills
• BS degree in Human Resources or related field

 

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Healthcare Human Resources Assistant
• Work Environment: Office setting within a healthcare facility. Some local travel may be required for recruitment events or training.
• Reporting Structure: Reports to the Human Resources Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Healthcare Human Resources Assistant Do?

Healthcare Human Resources Assistants typically work in hospitals, clinics, or other medical facilities where they assist in managing the human resources functions.

They can also be employed by healthcare consulting firms or as independent contractors.

Their main role involves assisting with day-to-day operations of the HR department, including the recruitment and hiring of healthcare staff like nurses, doctors, and administrative personnel.

They may also be involved in scheduling job interviews, conducting background checks, and maintaining employee records.

Healthcare Human Resources Assistants play a crucial role in employee onboarding by preparing relevant materials and conducting orientation programs.

They also assist in organizing training sessions and professional development programs for the staff.

They are often responsible for resolving any HR-related queries from employees and ensuring that the organization’s policies and procedures are adhered to.

Furthermore, they assist in administering employee benefits, compensation, and wellness programs.

They may also be involved in handling employee grievances, disciplinary procedures, and termination processes.

In some cases, they may have to deal with labor relations and negotiations with employee unions.

They are also responsible for ensuring the organization is in compliance with federal, state, and local employment laws and regulations.

In summary, a Healthcare Human Resources Assistant helps create a productive work environment by efficiently managing human resources within a healthcare setting.

 

Healthcare Human Resources Assistant Qualifications and Skills

A proficient Healthcare Human Resources Assistant should possess a range of skills and qualifications to carry out their duties effectively, including:

• Human Resources knowledge to provide support in various HR functions such as recruitment, employee relations, and benefits administration.
• Proficient in administrative tasks, including managing files, updating employee records, and organizing documentation.
• Excellent interpersonal skills for effective communication with employees at all levels in the healthcare organization.
• Understanding of healthcare industry regulations and standards to ensure compliance in all HR practices.
• Strong organizational and multitasking skills for handling various tasks simultaneously while maintaining attention to detail.
• Problem-solving skills to address employee concerns and resolve HR-related issues.
• Computer literacy to use HR software, maintain databases and produce reports.
• Ability to maintain confidentiality, as they often deal with sensitive employee information.

 

Healthcare Human Resources Assistant Experience Requirements

Healthcare Human Resources Assistants typically have at least 1 to 2 years of experience in an entry-level human resources position, potentially within a healthcare setting.

This experience can also be obtained through internships, part-time roles, or positions related to office administration or customer service.

Candidates with a background in a healthcare field, such as nursing or medical administration, may also qualify for this role, especially if they have had exposure to human resources tasks.

This could include experience with onboarding new staff, organizing training, or understanding healthcare regulations and compliance.

Those with 3 or more years of experience in human resources, particularly within a healthcare setting, will have developed a more in-depth understanding of HR policies and procedures, employee benefits administration, and regulatory compliance.

They will also have more experience in handling confidential information and performing administrative duties.

Candidates with over 5 years of experience in healthcare human resources may be prepared to take on supervisory or managerial roles.

They may have been involved in strategic planning, workforce development, and employee relations, and have a strong understanding of labor laws and healthcare industry standards.

 

Healthcare Human Resources Assistant Education and Training Requirements

A Healthcare Human Resources Assistant typically requires a bachelor’s degree in human resources, business administration, or a related field.

They need to have a strong background in human resources practices and principles, as well as a good understanding of the healthcare industry.

A knowledge of healthcare laws, regulations, and standards is also essential.

Some roles may require candidates to have a master’s degree in human resources or healthcare administration, especially for positions involving strategic decision-making or management.

Certifications, such as the Professional in Human Resources (PHR), Senior Professional in Human Resources (SPHR), or the Certification in Healthcare Human Resources (CHHR) may not be obligatory, but can enhance job prospects.

These certifications demonstrate a candidate’s expertise and commitment to the profession.

In addition to formal education, a Healthcare Human Resources Assistant requires strong communication, organizational, and interpersonal skills.

They should also be proficient in using HR software and other computer applications.

Continuous professional development through workshops, seminars, and courses can help keep up with the evolving trends in the healthcare and human resources sectors.

 

Healthcare Human Resources Assistant Salary Expectations

A Healthcare Human Resources Assistant can expect to earn an average salary of $39,180 (USD) per year.

The salary can differ based on factors like experience, certification, geographical location, and the size of the healthcare facility.

 

Healthcare Human Resources Assistant Job Description FAQs

What skills does a Healthcare Human Resources Assistant need?

A Healthcare Human Resources Assistant must have excellent organizational skills to handle employee records, scheduling, and hiring processes.

They should have good communication and interpersonal skills to interact with healthcare professionals.

Familiarity with HR software and office tools, basic knowledge of labor laws, and the ability to handle sensitive and confidential information are also necessary.

 

Do Healthcare Human Resources Assistants need a degree?

A Bachelor’s degree in Human Resources, Business Administration, or related field is typically required for this role.

Some organizations may consider candidates with an associate’s degree and relevant work experience.

Additionally, a certification in Human Resources like PHR (Professional in Human Resources) can be beneficial.

 

What should you look for in a Healthcare Human Resources Assistant’s resume?

A Healthcare Human Resources Assistant’s resume should highlight relevant education, certifications, and experience.

Look for experience in healthcare settings, HR software proficiency, and experience in hiring, onboarding, and employee relations.

Skills like problem-solving, attention to detail, and excellent communication should also be evident.

 

What qualities make a good Healthcare Human Resources Assistant?

A good Healthcare Human Resources Assistant is detail-oriented, organized, and able to multitask effectively.

They should have strong communication skills to interact with various healthcare professionals.

They should also have a strong understanding of HR practices and labor laws, demonstrating integrity and professionalism in handling confidential employee information.

 

What are the daily duties of a Healthcare Human Resources Assistant?

On a typical day, a Healthcare Human Resources Assistant might review job applications, schedule interviews, and coordinate employee training.

They maintain employee records, ensure compliance with healthcare regulations, and assist in implementing HR policies and procedures.

They may also handle queries from employees about benefits, payroll, or job-related issues.

Depending on the size of the organization, they could also assist with employee engagement activities.

 

Conclusion

And that’s the snapshot.

Today, we’ve revealed the ins and outs of a Healthcare Human Resources Assistant role.

Surprise, surprise?

It’s not just about managing employee records.

It’s about shaping the future of healthcare, one personnel decision at a time.

With our detailed Healthcare Human Resources Assistant job description template and real-world examples, you’re geared up to take the next step.

But why pause here?

Explore further with our job description generator. It’s your essential tool for creating precise job listings or refining your resume to perfection.

Remember:

Every personnel decision is a step towards a healthier future.

Let’s shape that future. Together.

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