How to Become a Facilities Management Supervisor (Cleaning Up Careers)

If you’ve ever dreamed of managing a team that ensures the smooth operation of a facility, or wondered what it takes to become a Facilities Management Supervisor, you’ve landed on the right page.

In this guide, we’ll walk through the EXACT steps you need to take to embark on your career as a Facilities Management Supervisor. We’ll delve into:

The essential skills required.
The relevant education and certifications that can aid your journey.
How to secure a job as a Facilities Management Supervisor.

So, whether you’re a novice in facilities management or a seasoned professional aiming to level up, stick around.

We’re about to demystify the roadmap to becoming a Facilities Management Supervisor.

Let’s dive in!

Contents show

Steps to Become a Facilities Management Supervisor

Step 1: Understand the Role and Its Requirements

The first step towards becoming a Facilities Management Supervisor is to gain a comprehensive understanding of the role and its requirements.

This includes knowing the key responsibilities such as overseeing the facility’s operations and maintenance, ensuring the safety and comfort of the facility’s occupants, as well as managing and leading the facilities management team.

It’s also crucial to understand the skills needed for this role.

These include leadership skills, problem-solving abilities, good communication, and a strong understanding of facilities management practices.

Technical knowledge regarding building systems, environmental health and safety standards, and project management is also highly desirable.

Some employers may require a bachelor’s degree in facilities management, business, or a related field, while others may value relevant work experience more.

Understanding the role also involves researching the industry and the potential employers.

This could include understanding the types of environments you could be working in (such as corporate buildings, universities, hospitals, etc.), the potential challenges you might face, and the opportunities for advancement within the industry.

This initial research will provide a clear picture of what it takes to be a Facilities Management Supervisor and will prepare you for the next steps in pursuing this career.

Step 2: Complete a Basic Education

Completing basic education is a crucial step in becoming a Facilities Management Supervisor.

This position often requires at least a high school diploma or equivalent.

During this phase of your education, focus on enhancing your communication, leadership, and problem-solving skills as these are vital in this role.

It’s also advantageous to have knowledge in areas such as business, management, building maintenance, and project management.

Take related courses, if available, that might provide a basic understanding of facilities management.

These can include classes in business, construction, or real estate.

A background in these areas can provide a solid foundation for a career in facilities management.

Upon completion of high school, you might consider pursuing further education.

Many Facilities Management Supervisors hold a bachelor’s degree in facilities management, business administration, engineering, or a related field.

Some positions might also require a master’s degree in business administration or facilities management.

Remember, your education should not only be about earning degrees but also about acquiring the necessary skills and understanding to effectively manage a facility.

This includes understanding building codes, safety regulations, and the principles of business and management.

Step 3: Obtain a Degree or Diploma in Facilities Management, Business Administration, or a Related Field

Having a bachelor’s degree or diploma in facilities management, business administration, or a related field is beneficial if you’re aiming to become a Facilities Management Supervisor.

This is because such programs offer a comprehensive understanding of organizational structures, project management, and financial basics, which are crucial for managing facilities effectively.

Courses may include topics like facility planning, operations and maintenance management, sustainability in facilities, real estate management, and emergency planning and response.

Some programs may also offer internships or fieldwork to provide practical experience in managing facilities.

If you’re already employed in a different field and would like to transition to facilities management, a postgraduate diploma or a master’s degree in the field could be worth considering.

These programs often focus on strategic decision making, advanced project management, and leadership skills, preparing you for senior-level roles in facilities management.

Remember, the type of program and level of education you choose will depend on your career aspirations, financial situation, and personal circumstances.

It’s important to research different programs thoroughly and consider your own goals and circumstances before making a decision.

Step 4: Gain Practical Experience in Facilities Management

Acquiring hands-on experience in facilities management is a crucial step towards becoming a Facilities Management Supervisor.

This often starts with entry-level roles within the field, such as a facilities coordinator or technician, where you can gain an understanding of the day-to-day operations.

This experience will provide you with insight into areas such as building maintenance, safety regulations, budgeting, project management, and team management.

During this period, you should focus on mastering the technical aspects of the job, as well as developing crucial soft skills like communication, problem-solving, and decision-making.

Additionally, understand the value of networking and establishing relationships within the industry, which can be beneficial for future job opportunities and advancements.

Furthermore, gaining experience in specific types of facilities such as hospitals, schools, or commercial buildings can be advantageous, as each facility type has unique needs and challenges.

Remember, the goal is to gradually take on more responsibility and manage larger and more complex projects.

This progression will demonstrate your readiness to advance to a supervisory role in facilities management.

Step 5: Learn About Health and Safety Regulations

As a Facilities Management Supervisor, it’s essential to understand various health and safety regulations as you’ll be responsible for ensuring that the facilities you manage adhere to these standards.

This involves not just knowledge of the regulations themselves, but also how to implement and enforce them.

You can acquire this knowledge through various health and safety certification programs, many of which are available online.

These programs will cover topics like hazard identification and risk management, health and safety laws and regulations, and emergency preparedness.

Some programs even provide specific training in facilities management, such as managing safety in a manufacturing facility or an office building.

Additionally, it’s also important to stay updated on changes in health and safety regulations.

You can do this by subscribing to relevant newsletters or joining professional organizations in the field of facilities management.

Remember, as a Facilities Management Supervisor, your goal is not just to maintain the physical aspects of a facility but also to create a safe and healthy environment for all its occupants.

Therefore, understanding health and safety regulations is a critical step in your career journey.

Step 6: Develop Supervisory and Leadership Skills

As you progress in your career in facilities management, it’s critical to develop and refine your supervisory and leadership skills.

As a Facilities Management Supervisor, you will need to oversee a team of employees, manage operations, and make crucial decisions on a daily basis.

There are several ways to cultivate your supervisory skills.

First, consider taking management or leadership courses or seminars, many of which are available online.

These courses can provide valuable insights into team management, conflict resolution, effective communication, and other key leadership concepts.

Second, try to gain practical experience by taking on leadership roles in your current position, even if it’s not directly related to facilities management.

Being a team leader or a project manager can provide hands-on experience in managing people and projects.

Finally, seek mentorship from successful facilities management supervisors.

They can provide invaluable advice and insights from their own experiences.

Remember, leadership is not just about managing people, but also about inspiring and motivating your team, problem-solving, and making strategic decisions.

Always be open to feedback and look for ways to improve, as continuous learning is a crucial aspect of successful leadership.

Step 7: Become Certified in Facilities Management

Getting certified in Facilities Management is a vital step to becoming a Facilities Management Supervisor.

Professional certifications add to your qualifications and increase your credibility in the industry.

Organizations such as the International Facility Management Association (IFMA) or the Building Owners and Managers Institute (BOMI) offer respected certifications in this field.

IFMA’s Certified Facility Manager (CFM) certification is globally recognized and widely accepted.

It requires a combination of education, experience and passing a comprehensive exam.

BOMI offers various certifications like the Facilities Management Administrator (FMA) certification, which is also highly respected in the industry.

Certification not only validates your skills and knowledge but also demonstrates your commitment to the profession.

It is also a way to distinguish yourself from other professionals in the field, and it can open up more opportunities for career advancement.

You may need to prepare and study for these certifications.

Many organizations offer study materials, courses, and workshops to help you prepare for the certification exams.

Continuing education is often necessary to maintain these certifications, ensuring that you stay updated on the latest trends and technologies in facility management.

Step 8: Secure a Position as a Facilities Management Assistant or Coordinator

Before jumping directly into a supervisory role in facilities management, it’s recommended to gather practical experience by starting in a lower-level position such as a Facilities Management Assistant or Coordinator.

These roles help you understand the day-to-day responsibilities involved in managing a facility, including maintenance tasks, scheduling, and coordinating with vendors.

As a Facilities Management Assistant, you will likely be tasked with supporting the management team and coordinating routine tasks.

This position can offer you a wealth of experience and a deeper understanding of the operational requirements of facility management.

As a Facilities Management Coordinator, you will have more responsibilities, such as managing contracts, overseeing maintenance personnel, and ensuring that all facility operations align with organizational policies and regulations.

It’s a role that will test your problem-solving skills and your ability to think strategically about facility usage and maintenance.

In either role, show initiative, adaptability, and a dedication to efficient and effective operations.

Success in these roles can position you favorably for advancement to a supervisory position in facilities management.

Remember, your goal is to learn as much as possible and demonstrate your ability to manage a facility effectively.

Step 9: Continuously Increase Your Knowledge and Skills in Facilities Management

In the ever-evolving field of facilities management, continuous learning and skill enhancement is vital to keep up with industry trends and technological advancements.

As a Facilities Management Supervisor, you should be committed to broadening your knowledge base and staying current with best practices.

Consider attending workshops, seminars, and conferences related to facilities management to stay updated with the latest innovations and changes in the industry.

Networking at these events can also provide opportunities to learn from other professionals in the field.

Online courses and certifications can further expand your knowledge and skills.

Certifications such as the Certified Facility Manager (CFM) or the Facility Management Professional (FMP) can enhance your credibility and demonstrate your dedication to professional growth.

You should also make it a habit to read industry journals and publications regularly.

This will keep you informed about new techniques, technologies, and regulations in the field.

Lastly, don’t shy away from hands-on experience.

Working on different projects and tackling diverse issues will not only help you expand your practical skills but also provide insight into real-world problem-solving and decision-making.

Remember, the key to success in the field of facilities management lies in your ability to adapt to change and continuously evolve your skills and knowledge.

Step 10: Apply for Facilities Management Supervisor Positions

Once you have the requisite qualifications, training and experience, you can begin to apply for Facilities Management Supervisor positions.

Look for job openings in companies of all sizes, from small businesses to large corporations.

Many different industries need facilities managers, including healthcare, education, retail, hospitality and more.

You can find job listings on professional networking sites, job search websites, industry-specific job boards, or directly on company websites.

When applying, tailor your CV and cover letter to highlight your specific skills and experiences that are relevant to the job description.

This may include your experience in facilities management, leadership skills, and knowledge of safety regulations and building codes.

If you know someone who works at the company you are interested in, reach out to them and ask if they could provide you with a reference.

Networking can be a powerful tool in the job search process.

Once you have submitted your applications, prepare for interviews by researching the company and its culture, and prepare to answer questions about your experience and skills.

Also, think about questions you can ask your potential employers about the company and the specific role you’re applying for, to show your interest and enthusiasm.

Remember, every interview is a learning experience.

If you don’t get the job, use it as a chance to improve your interview skills and better understand what employers in your field are looking for.

Pursuing a job as a Facilities Management Supervisor can be a complex process, but with the right preparation, you can increase your chances of landing a job in this rewarding field.

Step 11: Stay Updated With Industry Trends and Changes in Regulations

As a Facilities Management Supervisor, it is essential to stay updated with the latest trends and changes in industry regulations.

This will not only ensure that your facility is running according to current standards, but also help you identify potential areas for improvement and innovation.

You can stay informed about the industry trends through various resources such as industry-specific journals, magazines, and online platforms.

Participate in webinars, workshops, and conferences to get insights from industry leaders and peers.

Regulatory changes can significantly impact the way facilities are managed.

These changes may relate to environmental regulations, health and safety standards, or building codes, among others.

Regularly review updates from regulatory bodies and seek legal advice if necessary to understand the implications of these changes on your facility.

Continuing education courses or certification programs can also be a good way to stay updated with the latest industry practices and regulatory changes.

They provide a structured way to learn about new developments in the field and can often be completed alongside your regular work.

Remember, staying updated with industry trends and changes in regulations is a continuous process and plays a crucial role in your success as a Facilities Management Supervisor.

Step 12: Consider Further Education or Specialized Certifications

As a Facilities Management Supervisor, you may wish to pursue further education or attain specialized certifications to enhance your career opportunities and credibility.

Many professionals in this field go on to earn a Master’s degree in Facility Management or related fields, such as Business Administration or Project Management.

The choice to pursue a master’s degree largely depends on your career aspirations.

If you aim to hold leadership or executive positions within large-scale facilities or complex infrastructures, a master’s degree can provide you with the advanced managerial and strategic planning skills required for such roles.

In addition to or instead of a master’s degree, you might consider obtaining specialized certifications related to facilities management.

Organizations such as the International Facility Management Association (IFMA) offer certification programs like the Certified Facility Manager (CFM), Facility Management Professional (FMP), or the Sustainability Facility Professional (SFP).

These certifications can demonstrate your expertise in specific areas of facilities management and show your commitment to staying current in the field.

Overall, these advanced educational opportunities and specialized certifications can give you an edge in the competitive job market, lead to higher earning potential, and equip you with the knowledge and skills to effectively manage complex facilities.

Facilities Management Supervisor Roles and Responsibilities

Facilities Management Supervisors oversee the operation and maintenance of building systems and services, ensuring a safe and efficient environment.

They also coordinate and manage vendors, contractors, and building staff.

They have the following roles and responsibilities:

Facility Maintenance and Operations

Oversee the upkeep and maintenance of facilities, including buildings, grounds, and equipment.
Inspect facilities regularly to identify issues and needs for repairs.
Oversee preventive maintenance of facility equipment and building systems.

Vendor Management

Manage relationships with contractors, vendors, and service providers.
Negotiate contracts for services such as cleaning, landscaping, security, and maintenance.
Monitor the quality of service provided by vendors and contractors.

Staff Management

Supervise and coordinate the work of facility maintenance and cleaning staff.
Train staff in safety procedures and company policies.
Perform performance evaluations and handle any disciplinary issues.

Budget and Cost Control

Develop and manage the facilities budget.
Control operational costs and seek ways to reduce expenses without sacrificing quality or safety.
Prepare and submit reports on facility operations and expenses.

Safety and Compliance

Ensure compliance with health and safety regulations.
Coordinate safety drills and training for employees.
Implement and maintain emergency response plans.

Space Management

Coordinate office moves and reconfigurations.
Manage space allocation and layout.
Collaborate with departments to understand their space needs and requirements.

Project Management

Manage renovation and construction projects.
Coordinate with architects, contractors, and other professionals on facility projects.
Ensure projects are completed on time and within budget.

Communication

Communicate effectively with team members, vendors, and stakeholders.
Respond to facility-related inquiries and complaints.
Provide regular updates on facility operations to senior management.

Continuous Learning

Stay up-to-date on industry trends and best practices in facilities management.
Attend workshops, trainings, and conferences to enhance job knowledge.

What Does a Facilities Management Supervisor Do?

Facilities Management Supervisors typically work for businesses across various sectors including corporate, healthcare, educational, retail, and more.

Their key role is to oversee and manage the maintenance and proper functioning of a facility.

This may include buildings, grounds, equipment, and machinery.

They coordinate and plan for various services such as cleaning, security, parking, and waste disposal to ensure that the facilities meet health and safety requirements.

The Facilities Management Supervisor is responsible for preparing and tracking the budget for facility operations and maintenance, as well as planning for long-term improvements and investments.

They are also responsible for managing a team of facilities staff, assigning tasks, and ensuring that the work is completed to a high standard in a timely manner.

They may also liaise with external contractors for specialized maintenance or renovation works.

They ensure that all processes and compliance programs are met, and that all equipment is functioning properly, adhering to preventative maintenance plans.

Facilities Management Supervisors often take on the role of ensuring environmental efficiency by integrating green building practices and technologies, thereby promoting sustainability in the facilities they manage.

Essential Facilities Management Supervisor Skills

Problem-solving: Facilities Management Supervisors often encounter a variety of issues related to building maintenance, safety, and operations. They need to be good problem solvers, able to quickly identify issues and implement effective solutions.
Communication: Supervisors must maintain open lines of communication with their team, contractors, and building occupants. They must be able to clearly convey information, instructions, and expectations.
Technical Knowledge: Understanding building systems, such as HVAC, electrical, and plumbing systems, is crucial. They should be knowledgeable about maintenance requirements, common issues, and relevant codes and regulations.
Project Management: They often manage multiple tasks and projects concurrently. Skills in project management, including task prioritization, scheduling, budgeting, and resource allocation are important.
Leadership: As a supervisor, leadership skills are necessary to guide and motivate the team, ensure work quality, and handle staffing issues.
Vendor Management: Supervisors often work with external vendors for building services. They should be able to select reliable vendors, negotiate contracts, and manage relationships.
Customer Service: They interact directly with building occupants and should be able to provide excellent customer service, address complaints and concerns, and ensure satisfaction.
Regulatory Compliance: Knowledge of and compliance with local, state, and federal regulations regarding building operations and safety is a must.
Safety Management: Ensuring the safety of building occupants and staff is a top priority. They should be knowledgeable about safety protocols, emergency procedures, and risk management.
Environmental Sustainability: As businesses become more environmentally-conscious, facilities management supervisors should have an understanding of energy-efficient operations, waste management, and sustainable practices.
Computer Skills: Basic computer skills are necessary for tasks like creating reports, managing databases, and using facilities management software.
Financial Management: Budgeting and cost-control skills are important as they are often responsible for managing the financial aspects of facility operations and maintenance.
Teamwork: The ability to work effectively within a team, share knowledge, and contribute to collective success is essential.
Adaptability: Buildings and their needs can change rapidly, requiring facilities management supervisors to be adaptable and able to handle a variety of situations.
Attention to Detail: This role involves overseeing many different elements of a facility, so attention to detail is critical to ensure nothing is overlooked.

Facilities Management Supervisor Career Path Progression

The Foundation: Facilities Management Assistant

Your journey often starts as a Facilities Management Assistant, where you will gain practical experience and understanding of the daily operations and maintenance of a facility.

Your responsibilities may include assisting in building maintenance, handling minor repairs, and supporting administrative tasks.

Here are some success tips:

Gain Knowledge: Understand the basic operations and maintenance of different facilities systems like HVAC, electrical, and plumbing.
Work Ethic: Be diligent, proactive, and follow safety guidelines during operations.
Communication: Develop good communication skills to interact with staff, vendors, and clients effectively.

The Ascent: Facilities Management Coordinator

As you gain experience, you progress to the role of a Facilities Management Coordinator.

Here, you will be responsible for managing specific areas of a facility, coordinating with vendors, and overseeing routine maintenance.

Tips for success at this stage:

Planning & Organization: Develop skills in planning and scheduling routine maintenance and operations.
Vendor Management: Learn to effectively manage relationships with vendors and contractors.
Problem-Solving: Enhance your problem-solving skills to quickly identify and address facilities issues.

Reaching New Heights: Facilities Management Supervisor

The next stage is the Facilities Management Supervisor role.

At this level, you’re recognized for your expertise in managing facilities, and you may lead a small team of assistants and coordinators.

To excel in this role:

Leadership: Develop your leadership skills to guide your team effectively and ensure smooth operations.
Strategic Thinking: Develop strategic thinking to plan for long-term facilities needs, including maintenance, upgrades, and improvements.
Budget Management: Learn to manage a budget and make cost-effective decisions.

Beyond the Horizon: Facilities Manager and Beyond

As you further develop your skills and experience, you can become a Facilities Manager or a Director of Facilities.

These roles involve greater responsibilities, overseeing all facility operations, planning for future needs, and making strategic decisions.

Key focus areas:

Strategic Planning: Drive strategic initiatives and shape the direction of facility operations.
Management Skills: Enhance your management skills to lead larger teams and handle more complex facilities.
Continuous Learning: Stay updated with the latest facilities management practices and sustainability trends.

Pinnacle of Success: Chief of Operations or VP of Facilities

At the highest levels, such as Chief of Operations or VP of Facilities, you’ll be responsible for shaping the overall facilities strategy of the organization, making critical decisions regarding operations and resource allocation, and managing a large team of facilities professionals.

Facilities Management Supervisor Salary

Entry-Level Facilities Management Supervisor

Median Salary: $45,000 – $55,000 per year
Entry-level facilities management supervisors typically have 0-2 years of experience in the field and may hold a bachelor’s degree in facilities management or a related field.

Mid-Level Facilities Management Supervisor

Median Salary: $55,000 – $70,000 per year
Mid-level supervisors have 2-5 years of experience and often take on more complex responsibilities in managing and maintaining the facilities.

Senior Facilities Management Supervisor

Median Salary: $70,000 – $90,000 per year
Senior supervisors possess 5+ years of experience and are responsible for overseeing and coordinating maintenance and repair work, conducting inspections, and managing staff.

Facilities Management Director

Median Salary: $90,000 – $130,000+ per year
This role requires extensive experience and often involves strategic planning, project management, and decision-making regarding the upkeep of the facilities.

VP of Facilities Management

Median Salary: $130,000 – $200,000+ per year
These high-level positions require extensive experience and deep expertise in facilities management. They often involve setting strategies for maintaining and improving the company’s facilities.

Facilities Management Supervisor Work Environment

Facilities Management Supervisors often work in a variety of settings such as office buildings, hospitals, universities, residential properties, hotels and retail spaces.

They are responsible for ensuring that the physical environment of the establishment runs smoothly and efficiently.

Their role often requires a significant amount of time spent walking around the premises to monitor facilities, interact with staff and address any issues that arise.

They may also spend time in an office setting, creating schedules, managing budgets, and generating reports related to facility usage and maintenance.

Work schedules for Facilities Management Supervisors generally follow traditional business hours, but they may need to be on-call in case of any emergencies or unexpected problems.

This role may require the supervisor to work extra hours, especially when there are large-scale projects or urgent maintenance issues.

After gaining considerable experience and knowledge in the field, a Facilities Management Supervisor may choose to advance their career by moving into higher-level management roles or consulting positions, or by starting their own facilities management company.

FAQs About Becoming a Facilities Management Supervisor

What qualifications do I need to become a Facilities Management Supervisor?

To become a Facilities Management Supervisor, you typically need a bachelor’s degree in facilities management, business administration, or a related field.

Additionally, having prior experience in maintenance, property management or administration can be beneficial.

Key skills include knowledge of building operations and maintenance, project management, strong leadership, good communication, and problem-solving abilities.

Some employers may also require industry-specific certifications such as the Certified Facility Manager (CFM) credential.

How long does it take to become a Facilities Management Supervisor?

The time it takes to become a Facilities Management Supervisor can vary depending on your educational path and level of experience.

If you pursue a traditional bachelor’s degree in a related field, it typically takes four years.

After graduation, gaining a few years of experience in maintenance or facilities management roles can help you move into a supervisory position.

The total time can be anywhere from 6 to 10 years, depending on the specific path you take.

Can I become a Facilities Management Supervisor without a degree?

While a degree can enhance your prospects, it is possible to become a Facilities Management Supervisor with a high school diploma and significant work experience in facilities management.

In this field, practical experience is often highly valued.

Demonstrating strong leadership skills, knowledge of building operations and maintenance, and a track record of managing teams can help you progress into a supervisory role.

Is being a Facilities Management Supervisor a stressful job?

Being a Facilities Management Supervisor can be demanding, as the role involves overseeing the maintenance and operation of a facility, managing teams, ensuring safety compliance, and dealing with unexpected issues or emergencies.

The level of stress can vary depending on the size and complexity of the facility you’re managing.

However, many supervisors find the work rewarding and enjoy the challenges and responsibilities associated with ensuring a facility runs smoothly.

What are the prospects for Facilities Management Supervisors in the next decade?

The job outlook for Facilities Management Supervisors is generally positive.

As businesses continue to grow and expand, the need for professionals who can manage and maintain facilities effectively will remain high.

Additionally, as sustainability and energy efficiency become increasingly important, facilities management professionals with knowledge in these areas will be in high demand.

Conclusion

There you have it.

Embarking on the journey to become a Facilities Management Supervisor is a considerable undertaking, but the rewards are undeniably satisfying.

Equipped with the right expertise, education, and dedication, you are well on your way to making a substantial impact in the facilities management field.

Remember, the route may be demanding, but the opportunities are boundless. Your skills and leadership could lead to significant improvements in the management and operation of facilities, and change the way we live, work, and interact.

So, take that initial step. Immerse yourself in knowledge. Connect with professionals. And most importantly, never stop refining your management skills.

Because the world is waiting for the effective facilities that you can manage and oversee.

And if you’re seeking personalized guidance on starting or advancing your career as a Facilities Management Supervisor, check out our AI Career Path Advisor.

This complimentary tool is designed to provide customized advice and resources to help you navigate your career path efficiently.

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