How to Become an Archival Technician (Unveiling the Time Capsule!)
If you’ve ever been fascinated by history and the preservation of important documents, or wondered what it takes to become an archival technician, you’ve come to the right place.
In this guide, we’ll delve into the EXACT steps you need to follow to start your career as an archival technician. We’ll discuss:
- The skills you require.
- The education that can set you on the right path.
- How to secure a job as an archival technician.
So, whether you’re a history enthusiast or an individual seeking to upgrade your career, stay tuned.
We’re about to lay out the roadmap to becoming an archival technician.
Let’s embark on this journey!
Steps to Become an Archival Technician
Step 1: Understand the Role of an Archival Technician
Before pursuing a career as an archival technician, it is crucial to understand what the role entails.
Archival Technicians are responsible for preserving and cataloging historical documents and artifacts.
They work in archives, libraries, historical societies, and other institutions that require the preservation of important documents.
Their tasks typically include classifying, cataloging, maintaining and arranging valuable items such as manuscripts, documents, and electronic records.
They may also assist researchers in accessing the archives, and ensure the documents or artifacts are handled correctly to prevent any damage.
Furthermore, archival technicians may work with digital archives, converting physical documents into electronic format.
Therefore, having a basic understanding of computer systems and software used in digitization is beneficial.
Understanding the duties and responsibilities of an archival technician will help you decide if this career path suits your interests and skills.
It will also help you identify the specific education and experience requirements you need to meet to qualify for such a role.
Step 2: Gain a Strong Foundation in History or Library Science
As an aspiring archival technician, it’s crucial to have a solid understanding of history or library science.
This can be achieved through pursuing a bachelor’s degree in either field.
By studying history, you’ll gain extensive knowledge of different eras, cultures, and events, which will come handy while dealing with historical documents and artifacts.
A degree in library science, on the other hand, will equip you with essential skills for organizing, preserving, and accessing various forms of information.
Apart from standard coursework, it’s beneficial to choose courses that deal with archiving techniques, records management, preservation of materials, and digitization processes.
These subjects are integral to the role of an archival technician.
Additionally, taking part in internships or part-time jobs at museums, libraries, or historical societies can provide you with practical experience in handling archives.
This hands-on experience is invaluable and can significantly enhance your understanding of the field beyond theoretical knowledge.
Keep in mind that this is just a starting point.
Pursuing a master’s degree or a postgraduate certificate program in archival studies can further boost your qualifications and open up more career opportunities.
Step 3: Acquire Technical Skills
As an Archival Technician, it’s important to acquire a range of technical skills that are required for the job.
This typically includes computer literacy, database management, digitization techniques, knowledge of metadata standards, and document preservation methods.
You can acquire these skills in various ways.
Many undergraduate and graduate programs offer coursework in archival science where you can learn these skills.
Additionally, internships or volunteer work at libraries, museums, or archival institutions can provide hands-on experience with the tools and technology used in the field.
You might also consider taking courses in related areas such as computer science or information technology, particularly focusing on database design and management, which will be useful for organizing and retrieving archival materials.
Courses in history or humanities can also be beneficial as they often provide knowledge about the types and sources of materials that you’ll be working with as an Archival Technician.
Remember, the role of an Archival Technician also often requires a degree of physicality, as you may be handling delicate or heavy materials, so being comfortable with manual work is also a useful skill.
Continually updating and improving your skills as technology changes and advances is a key part of this role.
This could involve taking further training courses, attending workshops or webinars, or participating in professional development opportunities through professional archival organizations.
Step 4: Volunteer or Intern at Archival Institutions
To gain practical experience and network within the archival industry, it’s highly recommended to volunteer or intern at archival institutions.
This could include libraries, museums, historical societies, or research institutes.
These institutions often need help with cataloging, digitizing, and preserving materials, which are all fundamental tasks of an archival technician.
Many archival institutions provide training to volunteers and interns, which can give you hands-on experience with archival procedures and tools, such as database management systems and preservation techniques.
This experience can not only enhance your resume but also provide a clearer insight into the daily tasks of an archival technician, helping you understand if this career path aligns with your interests.
Being in such an environment also allows you to interact with experienced professionals and learn from their expertise.
They can share advice about the industry, guide you towards potential job opportunities, and may even act as references for your future job applications.
Additionally, volunteering or interning can also provide you with the chance to work on a diverse range of materials, which can further broaden your skills and knowledge in the field.
Step 5: Complete a Relevant Undergraduate Degree
Archival Technicians often hold degrees in History, Library Science, Archives Management, or another closely related field.
It is important to choose a major that includes coursework relevant to the role of an Archival Technician, such as courses in preservation, document management, and archival science.
During your undergraduate years, you will also want to learn about digital preservation and database management, as much of today’s archival work is done digitally.
Knowledge of historical research methods would also be beneficial as archival technicians often need to understand the context and historical significance of documents they are preserving.
In addition to your coursework, seek out practical experience.
Many universities and colleges have their own archives or special collections departments where you could volunteer or work part-time.
This hands-on experience is invaluable for understanding the day-to-day tasks of an Archival Technician and for building a resume that will stand out to potential employers.
Remember, education is a crucial step on the path to becoming an Archival Technician, but it’s equally important to complement your academic knowledge with real-world experience.
Step 6: Explore Specialized Archival Training
As you progress in your career as an archival technician, it is beneficial to explore specialized archival training programs.
These programs offer training in areas such as archival science, museum studies, or library science, which can provide more in-depth knowledge and skills relevant to your role.
Specialized training can include coursework on archival management, preservation techniques, cataloging, digitization, or even learning about specific types of archives like photographic or film archives.
This can help you to develop expertise in a particular area of archival work, thereby increasing your job prospects and potential for career advancement.
In addition to formal education, consider attending workshops, seminars, or conferences that cover advanced archival techniques and technologies.
These can not only enhance your skills but also provide valuable networking opportunities.
Remember, the field of archiving is continuously evolving with new technologies and methods, so ongoing education and training are crucial for staying current and competitive in this field.
Step 7: Develop Organizational Skills
As an Archival Technician, one of the most important skills you need to develop is organization.
This job requires handling, cataloging, and storing various types of records, documents, and artifacts.
Without a keen sense of organization, it can be easy to misplace or incorrectly store these items, which can lead to significant issues down the line.
Start by familiarizing yourself with the different types of archival storage methods, such as acid-free boxes, archival-quality folders, and protective sleeves.
Understand the importance of labeling and categorizing items correctly.
Learn how to create an intuitive filing system that allows for easy access and retrieval of items.
You can develop these skills through both formal education and hands-on experience.
Consider taking classes or workshops in library science or records management.
Work or volunteer in settings like libraries, museums, or historical societies where you can practice and enhance your organization skills.
In addition, cultivating good digital organization skills is also crucial, as many modern archives also involve digital materials.
This could involve learning how to use various database management systems, digital scanning and imaging software, and other tools used in the field.
Remember, being an Archival Technician is not just about preserving the past, but also making it accessible and understandable to others.
This can only be achieved with excellent organizational skills.
Step 8: Gain Experience in Records Management
In order to further your career as an archival technician, it is necessary to gain experience in records management.
Practical hands-on experience can provide a comprehensive understanding of archiving processes and systems.
This can be achieved by seeking positions in libraries, museums, historical societies, or corporations that have extensive records.
In such roles, you will get opportunities to work with various types of documents and learn how to categorize, store, and retrieve them effectively.
You will become familiar with the principles of records management, including the creation, receipt, maintenance, use and disposal of records.
Moreover, you’ll gain experience with database management systems and digital archiving tools.
These skills are critical in the modern archival field as many institutions are moving towards digital record keeping.
In addition, working in records management also develops essential skills such as attention to detail, organizational skills, and communication skills.
These skills are highly valued in the archival field and can be advantageous in advancing your career.
Taking part in professional development and training opportunities can also be beneficial.
This can include attending workshops, webinars, or conferences related to archival work.
These events can offer valuable networking opportunities and provide you with up-to-date knowledge about emerging trends and technologies in the field.
Lastly, consider pursuing an internship or volunteer position in an archival setting.
This can provide you with practical experience, help you understand the day-to-day responsibilities of an archival technician, and enhance your resume.
Step 9: Join Professional Archival Organizations
Joining professional archival organizations is a crucial step in advancing your career as an archival technician.
These organizations provide numerous benefits, including networking opportunities, professional development resources, and access to the latest industry news and research.
Organizations such as the Society of American Archivists (SAA) or the Academy of Certified Archivists provide platforms for you to connect with other professionals in the field.
These connections can lead to job opportunities, mentorship, and collaborative projects.
These organizations also offer regular workshops, webinars, and conferences, providing opportunities for continuous learning and professional development.
These events can help you stay current with the latest archival technologies and methodologies, as well as the ethical considerations in this field.
Membership in such organizations often includes access to industry-specific publications, which keep you informed about the latest trends, challenges, and innovations in the archival field.
Moreover, being a part of a professional organization can enhance your credibility as an archival technician.
It shows potential employers that you are committed to your profession and are actively engaging with the archival community.
Remember to actively participate in these organizations – attend events, join committees, or even run for leadership positions.
This active involvement will not only expand your skill set but also increase your visibility in the field.
Step 10: Seek Certification
Archival Technicians can significantly increase their professional credibility and job prospects by seeking relevant certifications.
While certification isn’t mandatory to work in this field, it provides a competitive edge and demonstrates your commitment and expertise in archival work.
One such certification is the Certified Archivist (CA) designation offered by the Academy of Certified Archivists (ACA).
To qualify for the CA examination, you must have a master’s degree in archival science, history, library science, or a related discipline, plus a year of professional archival experience.
For individuals without a master’s degree, the ACA offers the option of qualifying through a combination of education and work experience.
After passing the CA examination, you will need to renew your certification every five years through professional development activities.
Another certification to consider is the Digital Archives Specialist (DAS) certificate from the Society of American Archivists (SAA).
The DAS certification focuses on managing, preserving, and providing access to digital archives.
To earn this certificate, you need to complete nine required courses and pass the comprehensive examination within 24 months.
The courses are available both in-person and online.
The DAS certification is ideal for archival technicians looking to specialize in digital archives management.
Pursuing certification is an excellent way to stay updated with the latest practices, expand your skills, and network with other professionals in the archival field.
Step 11: Apply for Archival Technician Positions
After you’ve obtained your degree, gained relevant experience, and acquired important certifications, the next step is to actively start applying for Archival Technician positions.
You can start your job search by checking job boards, university job postings, or websites of libraries, museums, government agencies, or other institutions that require archival technicians.
Make sure to tailor your resume to each specific job listing to highlight your relevant skills and experiences.
Showcase your understanding of archival principles, your hands-on experience with archival materials, and your knowledge of databases and digitization processes.
In your cover letter, highlight your passion for preserving and organizing historical documents and materials.
Discuss any specific projects or internships that helped you gain practical experience.
Prepare for interviews by reviewing common interview questions for archival technicians and rehearsing your answers.
You may be asked about your methodology for archiving, your experience with specific archival software, or how you handle delicate or damaged materials.
Remember, it may take time to land your first role as an archival technician.
Be persistent, continue to network within the industry, and consider joining professional organizations for archival professionals to stay up-to-date and increase your chances of landing a job.
Step 12: Continue Professional Development
In the ever-evolving field of archival science, continuous professional development is crucial for staying up-to-date with the latest technologies, methodologies, and best practices.
As an Archival Technician, you should consider attending workshops, conferences, webinars, and online courses to broaden your knowledge and skills.
Industry associations like the Society of American Archivists (SAA), the International Council on Archives (ICA), and others regularly organize educational and networking events.
Participating in these can help you stay connected with the archival community and get insights into recent trends and changes.
Consider seeking certifications, such as the Academy of Certified Archivists (ACA)’s Certified Archivist credential, which may help demonstrate your expertise and commitment to the field.
Also, keep an eye out for additional training opportunities in areas like digital preservation, metadata standards, or database management.
Remember, the goal of continuous professional development is not just to enhance your resume, but to ensure you provide the best possible service in your role as an Archival Technician.
This involves staying informed about the ethical considerations, legal requirements, and technological advancements that impact your work.
Lastly, consider getting involved in archival research or authoring articles in professional journals.
This will not only contribute to the field’s body of knowledge but also establish your reputation as an expert.
Archival Technician Roles and Responsibilities
Archival Technicians are responsible for the care and management of historical items, and documents.
They work with archival records, organizing, cataloging, and preserving important historical documents and materials.
They have the following roles and responsibilities:
Archival Management
- Assist in the collection, organization, and preservation of archival materials.
- Implement systems for the arrangement, description, and retrieval of archival materials.
- Prepare and maintain records and detailed catalogs of the archive’s collections.
Preservation
- Conduct preservation treatments on delicate documents to prevent deterioration.
- Maintain environmental conditions in storage areas to ensure the longevity of archival materials.
- Implement and follow preservation policies and procedures.
Research Assistance
- Assist researchers in accessing the archives and finding relevant material.
- Provide information about the archive’s collections to the public and other users.
Digitization
- Digitize documents and other materials to make them accessible online.
- Prepare and convert physical documents into digital formats.
Documentation
- Prepare detailed descriptions of archival materials and their source.
- Maintain accurate and up-to-date records of archive materials.
Education and Outreach
- Conduct tours and presentations about the archives.
- Participate in educational and outreach programs to promote the archives.
Legal and Ethical Compliance
- Ensure compliance with laws, regulations, and ethical standards in archival practice.
- Maintain confidentiality and privacy of archival materials when required.
Continuous Learning
- Stay updated with the latest practices in archival science.
- Participate in professional development opportunities such as workshops, seminars, and conferences.
What Does an Archival Technician Do?
Archival Technicians work primarily in libraries, museums, historical societies, or research institutions where they handle, organize, and preserve collections of historical records and documents.
They are responsible for the classification, cataloging, and conservation of materials such as books, maps, photographs, films, and digital records.
They use specific classification systems to accurately organize and catalog these materials for easy accessibility.
Archival Technicians also ensure the proper preservation of these materials.
This involves tasks such as assessing the condition of items, performing necessary restorations, and using appropriate techniques to prevent damage over time.
They may also assist researchers and visitors in locating and interpreting archival materials, providing important context and information about the collections.
In addition to these tasks, Archival Technicians often help with the digitization of records, ensuring that historical documents are available to the public in an electronic format.
Essential Archival Technician Skills
- Organizational Skills: Archival technicians must be highly organized as they deal with vast amounts of information and artifacts. The ability to categorize and systematize data accurately is crucial.
- Preservation Techniques: Knowledge of preservation techniques is essential to maintain the integrity of the materials. Understanding how to handle, store, and care for delicate items is a must.
- Database Management: Archival technicians often use databases to catalog and retrieve artifacts. Proficiency in database management, including skills like data entry, search, and retrieval, is important.
- Research Skills: Frequently, archival technicians are called upon to assist researchers in locating materials. An understanding of research methodology and the ability to quickly and efficiently locate relevant information is necessary.
- Attention to Detail: The role requires meticulous attention to detail in cataloging, storing, and retrieving items. Overlooking minute details can lead to errors in classification or even damage to the artifacts.
- Communication Skills: Archival technicians need to interact with various stakeholders, including researchers, staff, and the public. Effective communication skills help in providing accurate information and assistance.
- Knowledge of Archival Standards: Familiarity with archival standards and practices, such as ISAD(G) and DACS, is essential to ensure that the work aligns with professional guidelines.
- Digital Archiving: With the rise of digitization, understanding digital archiving techniques, including scanning, metadata creation, and digital preservation, is increasingly important.
- Understanding of History and Culture: A solid understanding of history and cultural context can aid in correctly interpreting and classifying materials.
- Physical Stamina: The role often involves handling heavy boxes and standing for long periods, so physical stamina is necessary.
Archival Technician Career Path Progression
The Foundation: Junior Archival Technician
The journey in archival work often begins as a Junior Archival Technician.
At this stage, you are learning the ropes, gaining practical experience and understanding the intricacies of archival work.
Your responsibilities may include cataloging archival materials, assisting with records management, and helping visitors access materials.
Here are some tips for success:
- Continuous Learning: Familiarize yourself with the latest cataloging systems and archival management software.
- Ask Questions: Seek guidance from senior colleagues and learn from their experience.
- Attention to Detail: Develop meticulous attention to detail, an essential skill in this field.
The Ascent: Archival Technician
With experience and increased confidence, you step into the role of an Archival Technician.
Here, you will handle more complex tasks, such as digitizing archives, conducting research, and maintaining databases.
Here’s how to thrive in this stage:
- Organizational Skills: Improve your organizational skills to manage multiple tasks and projects.
- Research Skills: Hone your research skills to respond effectively to inquiries and assist researchers.
- Technology Savvy: Stay updated with the latest digital archiving technologies and practices.
Reaching New Heights: Senior Archival Technician
The next rung on the ladder is the Senior Archival Technician position.
At this stage, your expertise in archiving is recognized, and you may be responsible for overseeing other technicians, training new hires, and managing large-scale projects.
To excel in this role:
- Leadership: Lead and mentor junior technicians, fostering a productive and harmonious work environment.
- Project Management: Develop project management skills to effectively oversee large-scale archiving projects.
- Preservation Techniques: Master advanced preservation techniques and ensure the longevity of archival materials.
Beyond the Horizon: Archivist and Beyond
As your career progresses, you might choose to become an Archivist, a Museum Curator or even a Records Manager.
These roles involve more responsibility, strategic planning, and decision-making.
Here’s what to focus on:
- Specialization: Consider specializing in a specific type of archives or in a particular historical period.
- Communication Skills: Enhance your communication and people skills to engage with diverse stakeholders.
- Strategic Planning: Learn to develop strategic plans for collection development, preservation, and access.
Pinnacle of Success: Chief Archivist or Director of Archives
You may reach roles like Chief Archivist or Director of Archives at the highest level of the archival career ladder.
Here, you’ll be responsible for overseeing all archival operations, setting policies and procedures, and ensuring the organization’s historical records are preserved and accessible for future generations.
Archival Technician Salary
Entry-Level Archival Technician
- Median Salary: $28,000 – $35,000 per year
- Entry-level archival technicians typically have 0-2 years of experience. They may hold a bachelor’s degree in history, library science, or a related field, and are responsible for basic tasks such as cataloguing and preserving documents.
Mid-Level Archival Technician
- Median Salary: $35,000 – $45,000 per year
- With 2-5 years of experience, mid-level archival technicians take on more complex tasks, such as digitizing records and assisting researchers in accessing the archives.
Senior Archival Technician
- Median Salary: $45,000 – $60,000 per year
- Senior archival technicians have over 5 years of experience. They are responsible for leading projects, making decisions about preservation methods, and may supervise junior technicians.
Archival Manager / Archival Supervisor
- Median Salary: $60,000 – $80,000 per year
- These roles require significant experience and involve administrative tasks, supervising other technicians, and overseeing the general operations of the archive.
Director of Archives / Chief Archivist
- Median Salary: $80,000 – $120,000+ per year
- These high-level positions require extensive experience and deep expertise in archival science. They often involve setting policies for the archive and developing strategies to improve its operation and accessibility.
Archival Technician Work Environment
Archival Technicians typically work in settings such as libraries, museums, historical societies, government agencies, corporations, and universities.
These environments are often quiet and well-lit to preserve the integrity of the archival materials.
The role may involve some physical activity, such as lifting heavy boxes of documents or standing for long periods, but much of their work is performed at a desk or computer terminal.
Archival Technicians usually work a standard work week, but hours may vary depending on the needs of the institution.
Some institutions may require occasional weekend or evening shifts.
Career advancement for Archival Technicians often involves further education and specialization.
With additional training and experience, an Archival Technician may become an Archivist, Records Manager, or Special Collections Librarian.
FAQs About Becoming an Archival Technician
What is needed to become an Archival Technician?
Becoming an Archival Technician requires a solid foundation in library science or history, along with a strong understanding of archival principles and practices.
This can be obtained through a combination of formal education such as a bachelor’s degree in history, library science, or a related field.
Skills in cataloguing, document preservation, and digital archives management are highly important.
Familiarity with databases and relevant software tools is also beneficial.
Soft skills like attention to detail, organizational skills, and communication are also vital.
How long does it take to be an Archival Technician?
The time it takes to become an Archival Technician can vary depending on your educational path and experience level.
If you pursue a bachelor’s degree in history or library science, it typically takes four years.
However, gaining practical experience through internships or part-time jobs at libraries, museums, or historical societies can help you become job-ready faster.
Additionally, some roles may require a master’s degree, which would add 1-2 years of study.
Can I be an Archival Technician without a degree?
While it’s possible to become an Archival Technician without a formal four-year degree, most employers prefer candidates with at least a bachelor’s degree in a relevant field such as history or library science.
However, experience working with archival materials, such as in a library or museum setting, can also be valuable.
Certification programs and workshops can also help you gain the necessary skills.
Yet, a degree can provide a competitive edge and open up more opportunities.
Is being an Archival Technician a stressful job?
The stress level in the Archival Technician role can depend on various factors like the workload, deadlines, and the nature of the materials you’re working with.
However, the job typically involves a lot of detailed, meticulous work which can be time-consuming.
That being said, for individuals who enjoy history and organization, it can also be highly rewarding and interesting work.
What are the prospects for Archival Technicians in the next decade?
The prospects for Archival Technicians in the next decade are expected to remain steady.
As institutions continue to digitize their records and as more information is produced in digital formats, the demand for archival technicians with digital archiving skills is expected to grow.
Professionals who are comfortable with technology and can manage digital archives will likely find the best prospects.
Conclusion
There you have it.
Setting out on the path to become an archival technician is no easy task, but the rewards are immeasurable.
With the right skill set, education, and determination, you’re well on your way to making a significant contribution to preserving our history and heritage.
Remember, the path may be demanding, but the opportunities to contribute to knowledge preservation are boundless. Your efforts could lead to the discovery of forgotten histories, or the safeguarding of critical information that shapes our understanding of the past.
So, take that initial step. Immerse yourself in learning. Connect with industry professionals. And most importantly, never stop exploring.
Because the world is waiting to rediscover what you can help preserve.
And if you’re seeking personalized guidance on beginning or advancing your career as an archival technician, check out our AI Career Path Advisor.
This complimentary tool is designed to provide tailored advice and resources to help you navigate your career path effectively.
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