How to Become an Archives Manager (Becoming a Memory Mender)
If you’re captivated by the idea of preserving the past and intrigued by the prospect of becoming an archives manager, then you’ve arrived at the perfect destination.
In this guide, we’ll delve into the PRECISE steps you need to follow to commence your career as an archives manager. We’ll discuss:
- The skills you need.
- The education that will set you on the right path.
- How to secure a job as an archives manager.
So, whether you’re a history enthusiast or a seasoned professional looking to refine your skills, stick around.
We’re about to unfold the roadmap to becoming an archives manager.
Let’s embark on this journey!
Steps to Become an Archives Manager
Step 1: Understand the Role of an Archives Manager
Before pursuing a career as an Archives Manager, it’s important to understand what the role entails.
Archives Managers are responsible for overseeing the acquisition, management, and preservation of historical documents and records.
They ensure the materials are stored correctly and can be easily located when needed.
They may also conduct research and provide information services to internal and external users.
Archives Managers generally work in museums, libraries, government agencies, universities, and other institutions with collections of historical materials.
They may also need to present and communicate information to various audiences, ranging from scholars to the general public.
Besides having a keen interest in history and preservation, you should also have strong organizational, research, and communication skills.
You should also be comfortable using databases and other technological tools, as they are often used in the archiving process.
Understanding this role is the first step towards deciding if this is the right career path for you.
If you are passionate about history, preservation and organization, then being an Archives Manager could be a rewarding career choice.
Step 2: Gain a Relevant Educational Background
The journey to becoming an Archives Manager often starts with gaining a relevant educational background.
This usually involves completing a bachelor’s degree in a field such as History, Library Science, or Information Management.
Some people may also choose to major in Art History, Museum Studies, or a related field, depending on their specific career goals.
During your undergraduate studies, you should focus on courses that teach you about managing and preserving historical documents, digital archiving, and information systems.
It’s also beneficial to study the principles of research methods and data analysis.
After your bachelor’s degree, pursuing a master’s degree in Library and Information Science or Archives Management is highly recommended.
These programs often offer specialized tracks for those interested in archives management.
They provide in-depth knowledge about the theory and practice of collecting, organizing, preserving, and providing access to information and materials in archives.
In addition to the coursework, a master’s program may also include practical work experience in the form of internships or fieldwork in libraries, museums, or archives.
This hands-on experience is invaluable as it not only provides a deep understanding of the work involved but also offers networking opportunities within the industry.
Step 3: Obtain a Professional Certification
While not always a requirement, professional certification can be beneficial and make you a more competitive candidate in the job market.
The Academy of Certified Archivists offers the Certified Archivist credential.
To obtain this certification, you must pass an examination and meet specific educational and experience requirements.
The certification process can help reinforce the skills and knowledge you gained during your academic education.
It also demonstrates to potential employers that you are committed to your profession and have met standards set by the archival community.
Be prepared to continue your education to maintain your certification as it typically requires periodic renewal.
Step 3: Obtain a Master’s Degree
In order to secure higher-level positions in archives management, it’s essential that you obtain a master’s degree in a relevant field such as Library Science, History, Archival Science or a related discipline.
A master’s program typically provides a more in-depth understanding of archival principles, preservation techniques, and digitization processes that are crucial for this role.
When choosing a master’s program, look for one that has a focus on archives or records management.
Coursework should ideally include topics such as archival description, preservation management, historical research methods, digital archives, and records management.
Some programs may also offer practical experiences in archival institutions which will provide you with hands-on experience.
You can choose between a thesis and a non-thesis route depending on your career goals.
If you’re interested in research or teaching in the future, a thesis may be a good choice.
However, if you’re more interested in practical, hands-on work in an archival setting, the non-thesis route may be more suitable.
Completing a master’s degree in this field can greatly enhance your employability as an Archives Manager and prepare you for the challenges of managing and preserving historical and contemporary records.
Step 4: Gain Practical Experience
While pursuing a degree in library science or a similar field, you should look for opportunities to gain practical experience in an archival setting.
This can be accomplished through internships, part-time jobs, or volunteer work at libraries, museums, historical societies, or other institutions with archival collections.
Working in these environments will give you a better understanding of archival theory and practices, as well as valuable hands-on experience with tasks such as cataloging, preservation, and digitization.
It can also help you develop key skills, including attention to detail, organizational skills, and the ability to work with a variety of digital tools and databases.
Further, this experience will also provide you with an opportunity to network and create connections within the industry.
This could be beneficial when you start looking for full-time employment as an Archives Manager.
Keep in mind that some roles might require a specific amount of experience, so it’s important to start this early in your career.
As you gain more experience, consider roles with increasing responsibility to prepare you for a managerial position.
Step 5: Develop Technical Proficiency
As an Archives Manager, you will need to be proficient in a variety of technical skills.
This includes knowledge of archival and record management software, digital archiving systems, and databases.
You should also be comfortable with general office software, such as word processors and spreadsheets, as these will be tools you use daily in your role.
It is beneficial to have a solid understanding of digitization processes and tools, since much of the archiving work today involves digital materials.
You should be familiar with scanning devices, imaging software, and metadata standards.
Additionally, you should develop a proficiency in preservation techniques for both physical and digital records.
This includes understanding the factors that can lead to degradation of materials and how to mitigate these risks.
Consider taking specialized courses or workshops to bolster your technical knowledge.
These can often be found at local community colleges or through professional archival associations.
In some cases, vendors of archival software also offer training courses.
Finally, remember that technology is always evolving.
As an Archives Manager, you need to stay up-to-date with the latest developments in archival technology and best practices.
This can be done through ongoing professional development and continuing education.
Joining professional organizations and attending conferences can also provide opportunities to learn about the latest advancements in the field.
Step 6: Acquire Certification
Acquiring professional certification in the field of archival management can significantly enhance your career prospects.
The Academy of Certified Archivists (ACA) offers a Certified Archivist (CA) designation that you may consider.
To become a Certified Archivist, you will need to pass an exam administered by the ACA.
The exam tests knowledge on various aspects of archival work, including appraisal and acquisition, arrangement and description, reference services and access, preservation and protection, outreach, advocacy, and promotion, and managing archival programs.
In order to qualify for the exam, you should have a master’s degree and at least a year of professional archival work experience.
If you don’t have a master’s degree, you can still qualify by having a bachelor’s degree along with a certain amount of professional experience, depending on the level of your degree.
Remember that continuous learning and improvement is key.
Therefore, even after acquiring your certification, it is necessary to participate in professional development activities to maintain your certification.
In addition to ACA, there are other professional organizations, such as the Society of American Archivists (SAA), that offer valuable training courses and workshops.
Regardless of your specific career path in archives management, acquiring certification validates your skills and knowledge, and it can make you stand out to potential employers.
Step 7: Join Professional Organizations
Joining professional organizations is a crucial step in your career as an Archives Manager.
It provides opportunities for networking, professional development, and staying abreast of the latest trends and best practices in the field.
Professional associations like the Society of American Archivists (SAA) or the International Council on Archives (ICA) often provide a wealth of resources including job boards, training seminars, conferences, and publications relevant to the industry.
Participation in such organizations may also provide you with opportunities to gain additional certifications, which can enhance your resume and increase your chances of advancement.
By engaging with these organizations, you can connect with other professionals in your field, exchange ideas and experiences, and even find mentorship opportunities.
This networking can be invaluable when it comes to advancing your career or finding new job opportunities.
Additionally, active participation in these organizations demonstrates to potential employers your commitment to the profession and your eagerness to stay updated with industry standards and innovations.
This can make you stand out among other candidates and increase your chances of securing higher-level positions.
Step 8: Build a Strong Network
Building a strong network is an essential step to advancing your career as an Archives Manager.
This could involve reaching out to other professionals within the archives and record management industry, joining professional organizations, attending conferences and seminars, or partaking in online communities and forums dedicated to the field.
Professional organizations such as the Society of American Archivists, the Archives and Records Association, or the International Council on Archives often offer opportunities for networking and professional development.
They provide platforms where you can interact with colleagues, share experiences, and learn about the latest trends and best practices in the industry.
Attending conferences, seminars, and workshops not only provides you with knowledge but also presents the opportunity to meet with experts, establish relationships with potential mentors, and gain visibility within the profession.
Participating in online forums and communities can also be beneficial.
These platforms allow you to connect with a broader range of professionals around the world, discuss common challenges, and seek or offer advice.
Remember, networking is about building relationships.
Be proactive, show genuine interest in others, and provide assistance when possible.
This way, you’re not only expanding your network but also building a reputation as a reliable and knowledgeable professional in the field.
Step 9: Enhance Your Skills
As an Archives Manager, the constant upgrading of your skills is crucial.
This could involve refining your knowledge about the latest archival software, engaging in workshops and courses that focus on preservation techniques, or even expanding your grasp on topics like digital curation and data management.
You could consider earning additional certifications or degrees in fields related to library and information science, museum studies or history.
This could improve your prospects for career progression.
It is also advisable to get hands-on experience with different types of archival collections like photographs, films, electronic records, or manuscripts, which could broaden your expertise and make you more versatile in your job role.
Make sure to keep yourself updated with the latest trends in the field of archives management by attending conferences, seminars, or networking events where you can meet and learn from professionals in your field.
Finally, keep honing your soft skills.
An Archives Manager often works with a diverse team and interacts with researchers, visitors, or donors.
Thus, effective communication, leadership, and problem-solving skills are as crucial as technical knowledge.
Remember, becoming an Archives Manager is an ongoing process, and there’s always more to learn and improve upon.
Step 10: Apply for Archivist Positions
After acquiring the necessary education and experience, your next step will be to actively seek out and apply for Archivist roles or Archives Manager positions.
You can find these job vacancies in various places such as company websites, job boards, professional association websites, and networking events.
In the application process, it is crucial to tailor your resume and cover letter to the specific requirements and responsibilities stated in the job description.
Highlight your relevant education, experiences, skills, and the successful projects you’ve managed.
Additionally, ensure that your application clearly demonstrates your knowledge of archival theory and practice, as well as your ability to organize, preserve, and provide access to historical documents and records.
Prepare for potential interviews by reviewing common interview questions for archivist roles and practicing your responses.
Remember, the interview process is not just for the employer to learn about you, but also for you to understand more about the position and the organization.
Keep in mind that securing a job as an Archives Manager may take time and persistence.
Don’t get discouraged if you don’t get the first job you apply for.
Keep refining your application materials and improving your interview skills.
Each application and interview is a learning experience on your path to becoming an Archives Manager.
Step 11: Prepare for Interviews
As you’re preparing for interviews for the role of an Archives Manager, focus on developing a strong understanding of archival theory, physical and digital records management, and cataloguing processes.
Interviewers often look for candidates who can effectively manage, preserve and organise a wide variety of historical and current documents.
Additionally, brush up on your knowledge of the latest archival software and digitisation techniques.
You may also want to familiarise yourself with the laws and regulations associated with data privacy and protection, as this aspect is increasingly important in the role of an Archives Manager.
Remember to showcase your interpersonal and leadership skills, as these are crucial for an Archives Manager who will often need to lead a team and interact with various stakeholders, including researchers, historians, and the general public.
Moreover, anticipate scenario-based and problem-solving questions related to common challenges in archival management.
For instance, how would you handle a situation where an important document was misfiled or lost, or how would you deal with a large influx of documents that need to be catalogued within a short timeframe?
Lastly, always prepare specific examples from your past experience that demonstrate your competence in these areas.
If you have managed a digitisation project or led a team in organising a vast collection, mention these instances to show your proficiency and readiness for the role.
Step 12: Aim for Continuous Improvement
As an Archives Manager, it’s important to constantly aim for improvement and stay updated with advancements in your field.
This can include digital storage technologies, content management systems, advancements in historical research, and archival preservation techniques.
One way to achieve this is through regular participation in professional development courses and workshops, often offered by professional archival associations.
These courses can cover a wide range of topics such as archival legislation, digital archiving, and conservation techniques.
Another way to stay updated is through regular networking with other professionals in your field.
Join professional archival organizations or groups on social media platforms to stay informed about new trends and developments in archival management.
Regularly reviewing and updating your archives management policies and procedures is also a good practice.
This helps to ensure that your archival practices remain relevant and effective, and are in line with best practices in the industry.
In addition, consider implementing a system to receive feedback and suggestions from staff and users.
This can provide valuable insights for improving your services and operations.
Lastly, pursuing advanced degrees or certifications in archival studies, library science, history, or related fields can also be beneficial for your professional growth.
These additional qualifications can open up opportunities for higher-level positions or specialized roles.
Archives Manager Roles and Responsibilities
Archives Managers are responsible for preserving, organizing and managing collections of historical records and documents.
They must ensure that these important materials are accessible and protected.
They have the following roles and responsibilities:
Collection Management
- Acquire, catalog, and maintain materials in archival collections.
- Ensure the proper storage and preservation of archival materials.
- Oversee the organization and classification of archival records.
Research and Reference Services
- Provide access to archival materials for researchers and the public.
- Assist users in finding information in the archives.
- Develop and manage systems to improve access to archived materials.
Preservation
- Implement measures to protect and preserve archival materials from damage, decay, or loss.
- Coordinate the digital preservation of archival materials when necessary.
Exhibits and Displays
- Plan and prepare exhibits using items from the archives.
- Coordinate events or tours involving the archival collections.
Policy Development
- Develop policies and procedures for managing, accessing, and preserving archival collections.
- Ensure adherence to legal and ethical standards for records management.
Administration
- Manage the budgets, resources, and staff within the archives department.
- Oversee the training and development of archival staff and volunteers.
Documentation
- Record details of archival materials and their condition.
- Maintain accurate and current records of archival collections.
Outreach and Advocacy
- Promote the use of archives to internal and external audiences.
- Build relationships with donors, stakeholders, and the community.
Professional Development
- Stay up-to-date with developments in archival standards and technology.
- Participate in professional development activities, such as attending conferences, workshops, and training programs.
Digitization
- Coordinate the digitization of archival materials to ensure they are accessible online.
- Manage digital databases and online access tools.
What Does an Archives Manager Do?
Archives Managers are professionals who typically work for museums, universities, libraries, government institutions, or corporations with historical records.
They can also work as consultants for organizations that need help organizing and preserving their archival materials.
They are responsible for the acquisition, management, and preservation of historical documents and materials.
These items may include manuscripts, photographs, maps, films, and digital records that have historical significance.
Archives Managers work closely with researchers, helping them find the information they need.
They create and implement strategies to digitize records, ensuring they are easily accessible and preserved for future generations.
They also perform cataloging tasks, creating detailed descriptions of archival materials to help users find what they need.
In addition, Archives Managers develop policies and procedures for the handling and storage of archival materials, ensuring their preservation in the long term.
They may also be tasked with raising public awareness about the archives through exhibitions, presentations, and educational programs.
From time to time, they may apply for grants and other funding opportunities to support the archive’s operations and special projects.
Overall, the role of an Archives Manager is to ensure the preservation and accessibility of historical documents and materials, providing valuable resources for research and education.
Essential Archives Manager Skills
- Organizational Skills: As an Archives Manager, it’s essential to have a keen sense of organization. This includes the ability to categorize, arrange, and store various documents and materials in a way that they can be easily retrieved when needed.
- Attention to Detail: Archive work involves handling numerous records and artifacts. A meticulous approach to work, focusing on accuracy and precision, is critical in this role.
- Digital Archiving: With the rise of digital information, knowledge of electronic records management and digital archiving systems is essential. This includes understanding metadata, digitization procedures, and data preservation techniques.
- Research Skills: Archives managers often work with researchers and educators, providing them with the necessary information from their archives. Therefore, having strong research skills, including the ability to use online databases and library systems, is crucial.
- Communication: Excellent verbal and written communication skills are necessary for interacting with staff, clients, researchers, and other stakeholders. These skills are also required for creating clear and concise archival descriptions.
- Preservation and Conservation Knowledge: Understanding the principles of document and artifact preservation and conservation, including handling, cleaning, and storage techniques, is vital to maintain the integrity of the archived materials over time.
- Historical Knowledge: A good grasp of history, especially related to the field or organization where the archive is located, can help in understanding the context of the archive materials, making them more accessible and relevant to users.
- Project Management: Managing an archive often involves overseeing projects such as re-cataloging, digitization efforts, and exhibitions. Project management skills, including planning, coordination, and time management, are necessary for these tasks.
- Technical Skills: Basic understanding of relevant software and hardware used in archiving is necessary. This may include database management systems, scanning equipment, and digital storage solutions.
- Legal and Ethical Knowledge: An understanding of laws and regulations regarding records management, information governance, and privacy issues is important. This includes adhering to ethical guidelines related to archival practice and access to information.
- Adaptability: The field of archiving is constantly evolving with technological advancements. An ability to learn and adapt to new archiving tools and techniques is important for an Archives Manager.
Archives Manager Career Path Progression
The Foundation: Entry-Level Archivist
Your professional journey typically begins as an Entry-Level Archivist.
You’re responsible for organizing, cataloging and preserving valuable documents and materials.
You’ll also assist senior archivists in various projects.
Here are some tips for success in this role:
- Learn Continuously: Stay up-to-date with the latest archival practices and technologies.
- Attention to Detail: Develop a keen eye for detail which is essential in cataloging and preserving archival materials.
- Communication: Enhance your communication skills to interact effectively with colleagues and clients.
The Ascent: Archives Specialist
With experience, you’ll move up to the role of an Archives Specialist.
Here, you’ll take on more responsibilities, such as managing specific collections, conducting research, and even training new archivists.
To excel in this role:
- Specialization: Focus on developing expertise in a specific type of archive or collection.
- Research Skills: Enhance your research abilities as you may be asked to provide context for certain archival materials.
- Leadership: Show your leadership potential by mentoring new archivists and managing projects.
Reaching New Heights: Senior Archivist
The next step is the Senior Archivist position.
You’ll be recognized for your expertise and leadership within the team.
You may oversee multiple collections, guide acquisition policies, and play a significant role in preservation strategy.
To excel as a Senior Archivist:
- Strategic Thinking: Contribute to strategic planning and implementation of archive policies and procedures.
- Leadership: Lead by example and inspire your team with your dedication and professional ethics.
- Networking: Establish relationships with other institutions and donors to enhance your archive’s collections.
Beyond the Horizon: Archives Manager and Beyond
As your career progresses, you may move into the role of Archives Manager.
Here, you’ll be responsible for the overall management of the archive, including budgeting, staff supervision, and strategic planning.
If you excel in this role, you could even move into director-level positions.
Here’s what to focus on:
- Management Skills: Develop your leadership and managerial skills to oversee staff and operations effectively.
- Budgeting: Gain expertise in budget management, as you’ll be responsible for financial planning for the archive.
- Policy Development: Contribute to the development of archiving policies and procedures.
Pinnacle of Success: Director of Archives
Reaching the position of Director of Archives is a significant achievement.
At this level, you’ll shape the overall strategy of the archives department, make critical decisions about acquisition and preservation, and manage a large team of archivists.
Archives Manager Salary
Entry-Level Archives Manager
- Median Salary: $40,000 – $50,000 per year
- Entry-level archives managers typically have 0-2 years of experience, often holding a master’s degree in library science, history, or a related field. They are usually responsible for overseeing the organization and cataloging of collections.
Mid-Level Archives Manager
- Median Salary: $50,000 – $70,000 per year
- Mid-level archives managers have 2-5 years of experience and their duties often expand to include the management of staff, planning and execution of digitization projects, and provision of research assistance.
Senior Archives Manager
- Median Salary: $70,000 – $90,000 per year
- Senior archives managers possess 5+ years of experience and are responsible for setting and implementing policies and procedures, budget management, and possibly overseeing multiple archive locations.
Director of Archives
- Median Salary: $90,000 – $120,000+ per year
- This role requires significant experience and often involves strategic planning, liaising with external stakeholders, and ensuring compliance with relevant laws and regulations. Directors of archives may also be involved in fundraising and public outreach activities.
Archives Manager Work Environment
Archives Managers typically work in museums, libraries, government agencies, universities, corporations, and other institutions that require preservation of important documents and records.
Their work is generally office-based, but the environment can sometimes be dusty due to the nature of the materials they handle.
Also, they may spend a significant amount of time in storage areas where documents and records are kept, which can sometimes be climate-controlled to preserve the materials.
The work schedule of an Archives Manager is usually full-time during regular business hours.
However, there may be instances where they have to work longer, especially when there are large quantities of materials to be catalogued, classified, or preserved.
With enough experience and networking, an Archives Manager may choose to work as a consultant, advising various institutions on how best to preserve and manage their archives.
FAQs About Becoming an Archives Manager
What qualifications do I need to become an Archives Manager?
To become an Archives Manager, you typically need a master’s degree in library science, history, archival science or a related field.
Some positions may also require a certification from the Academy of Certified Archivists.
Important skills include a strong understanding of archival principles and practices, excellent organizational skills, knowledge of relevant digital databases and software, and strong written and verbal communication skills.
How long does it take to become an Archives Manager?
The time it takes to become an Archives Manager can vary.
Typically, after obtaining a bachelor’s degree (which usually takes four years), you would need to earn a master’s degree in a relevant field, which can take an additional two years.
After completing your education, you may need a few years of work experience in a lower-level archival or library role before you can advance to a managerial position.
Is it possible to become an Archives Manager without a master’s degree?
While many Archives Manager positions require a master’s degree, it may be possible to work your way up to this role with a bachelor’s degree and significant work experience in archives or libraries.
This may involve starting in a lower-level role and gaining experience over several years.
However, having a master’s degree can make you more competitive for managerial positions.
What does a typical day look like for an Archives Manager?
A typical day for an Archives Manager may involve overseeing the acquisition, preservation, and cataloging of documents and other materials, managing staff, coordinating with other departments or institutions, and developing and implementing policies and procedures.
They may also respond to research requests, assist researchers in accessing the archives, and manage digitization projects.
What is the job outlook for Archives Managers?
Job opportunities for Archives Managers are expected to grow in line with the average for all occupations.
As institutions continue to realize the importance of preserving historical documents and other materials, and as more archives are digitized, there will likely be a need for skilled Archives Managers to oversee these operations.
However, competition for these roles can be strong, so relevant education and experience can be important.
Conclusion
There you have it.
Embarking on the journey to become an archives manager might seem a daunting task, but it is undeniably fulfilling.
Equipped with the correct skills, education, and perseverance, you’re well on your way to leaving a significant mark in the world of archival science.
Remember, the path may be demanding, but the opportunities are boundless. Your work in preserving history could become the next breakthrough, changing the way we understand our past, live in the present, and envision our future.
So, take that first step. Immerse yourself in learning. Connect with other professionals. And most importantly, never stop organizing, preserving, and making accessible valuable historical documents.
Because the world is waiting for what you can preserve.
And if you’re looking for personalized guidance on starting or advancing your career in archival management, take a look at our AI Career Path Advisor.
This free tool is designed to provide tailored advice and resources to help you steer your career path effectively.
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